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Pre-Concentration Advisor Handbook

Advising Schedule and Suggested Timeline of Topics

The demands of advising vary across a student’s years at Hamilton.  This section provides a suggested list of topics to discuss with advisees at each of the major advising meetings over their first two years. Most of these, of course, can be discussed at various and multiple times, as faculty find appropriate.  Advisors are encouraged to meet with advisees more frequently than the meetings listed below.

Key Dates for 2013-14

Mon., Aug. 26, 10 a.m.  First group meeting with new advisees 

Mon. Aug., 26, 11-12 and 1 – 4:30 p.m.  First individual meeting with advisees

Tues., Aug. 27, 1-4 p.m. and Wed., Aug. 28, 2:30 – 4 p.m.  Follow-up meetings with new advisees

Fri., Sept 6:  Last day to add a course. Advisees may be looking for advisors the week before this to discuss and approve late additions as necessary. 

Wed., Oct. 23:  Last day to drop a course. Advisees may be looking for advisors the week before this to discuss and approve late drops as necessary. 

Early November:  Meetings to discuss registration for spring classes. 

Wed., Jan 29:  Last day to add a course. Advisees may be looking for advisors the week before this to discuss and approve late additions as necessary. 

Feb. 10 – 14: Sophomores declare concentration: mandatory meeting with pre-concentration advisor

Fri., March 14: Last day to drop a course. Advisees may be looking for advisors the week before this to discuss and approve late drops as necessary. 

Early April: Meetings to discuss registration for fall 2014 classes. 

Advising First Semester Students

Topics to discuss at each meeting with advisees.

Mon., Aug. 26, 10 a.m. 

First group meeting with new advisees: Students will have had a basic introduction to WebAdvisor, the Colleges Goals and Purposes, and expectations for advising at Hamilton.  They also completed the “advising tour,” available in each student’s advising folder.

  • Your approach to and expectations re: advising:  nature of relationship, topics you want to talk about with each student, how to contact you
  • General advice about first-semester courses:  breadth of study; College’s Purposes and Goals; diversity of types of courses (WI, QSR, arts, etc); time schedule across the week; multiple options and back-ups
  • Honor Code:  Advisors should make advisees aware of the College’s expectations re: the Honor Code.  Types of violations:  plagiarism, cheating, unapproved collaboration, falsification of data. Encourage students to ask their professors whenever they are uncertain of the rules re: the Honor Code in a particular course or assignment. The students’ online quizzes re: the Honor Code are in their folders for an assessment of their individual understanding.  For further details of the Honor Code and Honor Court procedures.
  • Curricular requirements: Writing-intensive requirement, QSR requirement, PE requirement
  • Schedule individual advising appointments: Mon. Aug., 26, 11 - noon and 1 – 4:30 p.m.

 

Mon. Aug., 26, 11 a.m. - noon and 1 – 4:30 p.m.

First individual meeting with advisees:

  • Get to know the student: after reading the “advising tour” in their folder, ask about long-range interests, concentration ideas, other academic interests, extra-curricular activities
  • College Purposes and Goals:  Student’s thoughts on their strengths and weaknesses vis-a-vis achieving the goals. Types of courses that might help. 
  • Long-range Planning: Interests in medical school, engineering, other graduate school
  • Off-campus study: Students planning on studying off campus should be made aware of language requirements: fourth-semester (140) level for French, German, Russian, and Spanish; second semester (120) level for Chinese, Japanese, Arabic, Hebrew, and Italian. For more details, go to: http://www.hamilton.edu/offcampusstudy/eligibility-requirements.
  • Career Center: Encourage students to review the Career Center website, and to call the Career Center to make an appointment with a senior Peer Advisor to draft or review a resume or to discuss other career related concerns. 
  • Placement: Placement exam results for languages and math are in the students’ folders.  AP exam scores may also allow placement in higher level courses.
  • Curricular Requirements: Encourage one WI and QSR course in the fall if possible, as well as starting on PE requirements
  • Fall Course Selection: First-year students often are not able to get into all of their first-choice courses.  Please help them plan as many alternatives as possible.  Departments with intro courses that we expect will close particularly quickly include:  Art, English, Government, History, and Sociology. 
  • Registration Time:  Students with later registration times will find course selection even more difficult, requiring even more alternatives. 
  • REMEMBER: You must CLEAR each advisee to register via WebAdvisor before they will be allowed to register.  PLEASE CLEAR THEM AFTER MEETING WITH THEM.

 

Tues., Aug. 27, 1-4 p.m. and Wed., Aug. 28, 2:30 – 4 p.m.

Follow-up meetings after Fall Registration as necessary: Please be available as much as possible for follow-up meetings/conversations during and after registration.   Let advisees know how best to contact you.

Early November:  Meetings to discuss registration for spring classes. 

  • First-semester classes: Discuss strengths/weaknesses; new interests that have emerged; changes to prior interests
  • College Purposes and Goals: Student’s thoughts on improvements vis-a-vis achieving the goals via their fall courses. Types of courses that might help in spring. 
  • Off-campus study: Follow-up on off-campus study plans.  Encourage visit to Off-campus study office to begin planning process.  
  • Concentration: Student thoughts/plans re: concentration and exploring other possible concentrations. Encourage students to talk about possible concentrations with faculty in proposed department/program.
  • Extra-curricular activities: Ask about student’s campus involvement and satisfaction with that; explore additional options if student is interested/capable of more
  • Career Center:  Follow-up re: contact with Career Center.  If no contact, encourage students to call the Career Center to make an appointment with a senior Peer Advisor
  • Curricular Requirements: Students must complete one WI course by spring of first year;  encourage QSR course if needed, as well as continuing PE requirements
  • Spring Course Selection: Discuss alternative departments and programs to fall courses; encourage breadth; exploration of new areas of interest/possible concentrations
  • Registration Time: later registration times will still require alternative courses and back-ups. 

Advising Second Semester Students

Topics to discuss in the early April meeting regarding registration for fall 2014 courses or other meetings with second semester students:

  • Spring-semester classes: Discuss strengths/weaknesses; new interests that have emerged; changes to prior interests
  • College Purposes and Goals: Student’s thoughts on improvements vis-a-vis achieving the goals via their spring courses. Types of courses that might help in fall. 
  • Off-campus study: Follow-up on off-campus study plans.  Encourage visit to Off-campus study office to begin planning process.
  • Career Center:  Follow-up re: contact with Career Center.  If no contact, encourage students to call the Career Center to make an appointment with a senior Peer Advisor
  • Concentration: Student thoughts/plans re: concentration and exploring other possible concentrations. Planning second or third courses in proposed concentrations. Encourage students to talk about possible concentrations with faculty in proposed department/program.
  • Curricular Requirements: Encourage second or third WI and QSR course if needed, as well as finishing PE requirements; all of these must be completed to study abroad
  • Fall Course Selection: Continue to encourage breadth; exploration of new areas of interest/possible concentrations; planning for courses needed in sophomore year for possible concentrations

Advising Third Semester Students

Topics to discuss in the early November meeting to discuss registration for spring courses or other meetings with second semester students:

  • Fall-semester classes: Discuss strengths/weaknesses; new interests that have emerged; changes to prior interests
  • College Purposes and Goals: Student’s thoughts on improvements vis-a-vis achieving the goals.
  • Off-campus study: Strongly encourage students to look at requirements on the off-campus study website and make appointment at Off-campus study office to begin planning process. Deadlines for declaring leave to study abroad:  Feb. for fall semester away; October for spring semester away. 
  • Career Center: Strongly encourage sophomores to begin thinking about their career goals and opportunities. Suggest students explore career options relevant to the major they are thinking about declaring.  (See online tool “What Can I do With a Major In…?”) Strongly encourage students to make an appointment at Career Center to begin working on career exploration, and on gaining career related experience such as summer internships.
  • Concentration: Final planning for courses needed to declare concentrations. Encourage students to talk about possible concentrations with faculty in proposed department/program.
  • Curricular Requirements: Finish WI and QSR courses if needed, as well as finishing PE requirements; all of these must be completed to study abroad
  • Spring Course Selection:  Planning courses for concentration and minor, but continue to encourage meeting goals, breadth and academic preparation for off-campus study

Advising Fourth Semester Students

Meeting to declare concentration in February.  Discuss final concentration plans. Insure completion of WI, QSR and PE requirements, or plans to do so in fall of junior year.  Complete Declaration of Concentration form and submit.

Cupola