The Business Office bills students 11 times each year. Charges and credits are added as they arise. The 2012-13 schedule for billing dates and dates when payments are due is:
Approximate Bill Date
Payment Due Date
|July 16||August 13|
|September 17||upon receipt|
|October 15||upon receipt|
|November 15||upon receipt|
|December 5||January 3|
|January 17||upon receipt|
|February 15||upon receipt|
|March 15||upon receipt|
|April 15||upon receipt|
|May 15||upon receipt|
|June 14||upon receipt|
Tuition, housing, and board charges constitute most of what is billed through your tuition account. These charges are billed before each semester commences.
Other charges that may appear on your tuition bill are health center charges, fines for campus traffic violations, library fines, damage fines, ID card replacement fees, health insurance premiums, and automobile registration fees.
Hamilton College requires that all students have some form of health insurance coverage. For students who are not covered under a parent's policy, or students who would like additional coverage, Hamilton offers a limited benefits health insurance plan. Coverage under this plan is voluntary. However, if proof of other comparable health insurance coverage has not been provided to the Health Center, students will be automatically enrolled in and billed for this plan. An outline of the plan and premium information may be obtained from the Director of Purchasing and Property Management at 315-859-4999.
Other than the provisions of the Medical Service and Health Insurance programs described above, the College assumes no responsibility for medical or health services to its students.
Semester charges are billed in July and in December. Semester charges are due in August and January, respectively. If payment is not received by the due date, a late payment fee of $100 is assessed. An additional late fee of $200 will be assessed if the amount due for the semester is not paid by October 1 for the fall semester and March 1 for the spring semester.
General questions about your bill can be answered by the Business Office (Philip Spencer House; open 8:30 a.m. to 4:30 p.m., Monday through Friday; for student accounts, telephone 315-859-4324, fax 315-859-4947, or e-mail (ehemmel). The Business Office acts as a clearinghouse for the various charges and credits which appear on the bill. In many instances the Business Office will not have detailed records concerning the items on the bill. We suggest that you contact the specific office if you have a question concerning an item. The general College number is 315-859-4444.
|Damages||Residential Life, 315-859-4023|
|Financial Aid||Financial Aid Office, 315-859-4434|
|Health Center Charges||Health Center, 315-859-4111|
|ID Cards / Hill Card||Administrative Services, 315-859-4974/4372|
|Library Fines||Library, 315-859-4475|
|Lockout Fines||Safety & Security, 315-859-4141|
|Lost Key Fines||Residential Life, 315-859-4023|
|Parking Fines||Safety & Security, 315-859-4141|
|Meal Plans||Residential Life, 315-859-4023|
Although students register for classes with the College Registrar rather than with the Business Office, their standing with the Business Office can affect their registration.
Before any students are permitted to register, they must pay the prior semester's tuition, the student activities fee, room and board charges, and any previous balances.
In computing the amount a student must pay before registration, the College takes the following sources of payment into consideration:
The July and December bills include:
"Pending credits" refers to aid that has been included in the student's financial aid package but has not been disbursed as of the date of the bill. Work-study awards will not be deducted from your balance.
Frequently, aid funds such as the William D. Ford Federal Direct Loans, Federal Pell Grants, and New York State TAP awards do not arrive at Hamilton until after the semester begins. Although "pending credits" are not actually received by the College, they are used to reduce the amount the student must pay to be financially eligible to register.
To avoid late payment fees and to prevent delays in registering, please be sure that your semester bills are paid by the due dates. A $100 late payment fee may be charged if you pay late.
You can pay by mail, in person or on line. Checks or money orders must be in United States dollars drawn on a United States bank and made payable to Hamilton College. Postdated checks are not accepted.
If money coming to you from awards, grants, scholarships, and loans exceeds the amount you are being charged on your bill, you may request a refund from the bursar. Checks can be picked up at the Business Office by the students.
Credit balances on your bill that are not related to financial aid will result in a refund check only if you request one from the Business Office. Credit balances due to overpayment by check or ACH transactions will not be refunded for fourteen days to assure clearance of funds received. If no refund is requested, the credit balance is automatically applied to the next month's charges. A credit balance on one month's bill may therefore be entirely used up in the following month.