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ITS At A Glance
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Audiovisual Services
Contents
AV/ITS Support Request Form
On this page:
AV Services Personnel
Services Offered
Scheduling Service
Requesting Films and Videotapes
Media Use and Rental Policies
Available Equipment
Videotaping Services, Off-Air TV Taping
Video and Audio Copying Services On separate pages:
Duplication Policy and Prices
Copyright Policy
MISSION STATEMENT
The Audiovisual Services Team provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs.
AV SERVICES PERSONNEL
The Audiovisual Classroom Services Department is located at 408 Christian A. Johnson Hall.
Tim Hicks
Director 315-859-4120
Mary Christeler
Evening Multimedia Technician 315-859-4076
Matthew Granato
Multimedia Systems Technician 315-859-4793
Marilyn Huntley
Staff Assistant/ Film Specialist 315-859-4120
Stefany Lewis
Multimedia Services Coordinator 315-859-4231
SUPPORT SERVICES OFFERED
- Presentation support (sound reinforcement and data projection).
- Video recording of campus events (e.g. performances, lectures, and sporting events).
- Rental of films and videos for academic and non-academic use.
- Maintenance and support of technology enhanced classrooms.
- Classroom delivery of projection, video and audio equipment.
- Loaning of various types of audiovisual equipment.
- Production work including duplications, editing and off-air recordings.
- Video conference facilities.
SCHEDULING SERVICE
To schedule Audiovisual services or to request equipment loans, please contact the Multimedia Services Coordinator, 315-859-4231. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled.
To schedule movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for rental if needed.
For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4231 or 4120.
REQUESTING FILMS AND VIDEOS
The Burke Library and the Audiovisual Office have materials for researching videos and films available for educational purposes. Contact the the library using the Ask a Librarian Form, or call 315-859-4735 for more assistance in finding audiovisual materials.
If the Media Library owns the material you wish to show, submit a written or e-mail request 1 to 2 weeks in advance to the AV Film Specialist, 315-859-4120. If the material must be rented, submit a written or e-mail request 3 to 4 weeks in advance.
Please include the following information when requesting media materials: SHOW DATE(S)
SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class.
LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar.
TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title.
FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another.
SOURCE: If you are aware of a source, please provide it. In most classrooms, the AV equipment is freely available, so you may show DVDs and videotapes yourself. However, if you want AV to provide a projectionist, we will schedule one for you upon request and will also deliver the media item(s).
MEDIA USE AND RENTAL POLICIES
Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with two weeks advance notice.
Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format.
The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) or entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it will be funded by the requester's department or organization.
No rented materials can be put on reserve in the Media Library.
For additional information about copyright compliance in the use of library materials and rented media, please click here.
AVAILABLE EQUIPMENT
Contact the Multimedia Services Coordinator one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician.
- Projection Equipment
Data/ Video Projector
Filmstrip Projector
Overhead Projector
16mm Projection
Slide Projector
Projection Screen
- Video Equipment
Camcorder, VHS or mini-DV
DVD/VHS Player
Laserdisc Player
Multi-Standard (foreign format) VHS Deck
13, 20 or 27" TV with VHS or DVD
- Audio Equipment
Sound Systems, Various
Cassette Recorder
Digital Audio Recorder
Compact Disc/Audiotape Boom Box
Standard Cassette Transcriber
- Miscellaneous Equipment
Easel
Laser Pointer
Laminator
VIDEOTAPING SERVICES
Location Videotaping
Description of Service:
Videotaping of classes, lectures, athletic and special events at specified locations on campus.
Operation:
In most cases, AV provides operators.
Restrictions:
Written permission to videotape guest lecturers must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores.
Blank permission forms can be requested from the AV office. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials.
Disposition of video:
The videotapes or DVDs made are usually sent to the requester via campus mail within a few days after the event. Final disposition of the videotape is the responsibility of the requester.
Charges:
There is no cost to the original requester for the services of a student cameraperson, or for the original recording (normally a mini-DV tape), or for the first two (2) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at ext. 4120.
STUDIO VIDEOTAPING AND AUDIO RECORDING
Location:
C.A. Johnson 307 is the AV Department Recording Studio.
Description of Service:
Studio recording of class activities such as speeches, mock interviews, or skits.
Operation:
AV provides operators.
Note:
The studio can also be used for making audio recordings.
OFF-AIR RECORDING
Description of Service:
Programs are recorded off the cable television stations for classroom use. The requester must supply the exact channel, date, time and length of the program.
Restrictions:
These recordings are subject to copyright and licensing laws. For further information, refer to the Audiovisual Copyright Policy, Programs Recorded Off-Air.
Purchase of material:
To have off-air recordings added to the Media Library collection, a request to purchase the program's license should be sent to the Director of Public Services at Burke Library.
VIDEOTAPE/DVD DUPLICATING
Availability of Service:
Limited video duplicating service is available. Videos can be copied from one format to another (PAL, SECAM, NTSC).
Restrictions:
The AV Department reserves the right to refuse any request which constitutes copyright infringement.
Charges:
The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at ext. 4120.
AUDIOTAPE/CD DUPLICATING
Availability:
Audio duplicating of materials for classroom use, including transfer across most standards and speeds.
Restrictions:
The AV Department reserves the right to refuse any request that may constitute copyright infringement.
Charges:
The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at ext. 4120.
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