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(315) 859-4346
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The Content of a Networking Letter

This is to be used as a first contact in setting up ACEP meetings or other informational interviews. It is acceptable to email a networking letter, and it is advised that this format be used. Remember, you are asking for a favor; therefore, compose the letter with an appreciative tone.


Your Street Address
City, State Zip Code

Date

Name and Title of Person
Organization
Street Address
City, State Zip Code

Dear Mr./Ms./Dr. ______________:

First Paragraph: Explain why you wish to meet with this particular person (i.e. you are interested in learning more about his/her field or organization) and mention how you received her/his contact information. You do not need to sell yourself as you would to a potential employer. It is more important to inform the reader how you came to learn of this person’s career field or place of employment and how he/she can be of assistance to you. Remember, this letter and subsequent meeting are NOT to be used for job solicitation purposes; rather, you are asking for information and advice regarding your own career exploration or job search.

Body Paragraph: Give a brief summary of your background, skills, and career interests as they relate to this person’s employment to provide some more concrete rationale for meeting with this contact. Build a case for your interest so that the contact can better understand why you would like to meet with her/him.

Closing Paragraph: State that you would like to set up either a phone interview or face-to-face meeting (whichever is more feasible) and that you need no more than thirty minutes of this person’s time. Offer a few dates and times that you will be available. You may wish to include your resume so that this person may gain a better understanding of who you are and how your background pertains to what he/she does. If you do choose to send your resume, indicate here that you have enclosed a copy. Mention that you will call to follow up with your letter, but also include your contact information (phone and email address) should she/he choose to get in touch with you. Remember to thank this person for his or her time and consideration.

Sincerely,

Your Signature

Your Name

Enclosure: resume


How important are thank-you letters?
ALWAYS show appreciation to your new professional contact for his or her time and information by sending a thank-you letter (in most cases an email is NOT sufficient) immediately following (24-48 hours after) the informational interview. If you need help crafting a thank-you letter, please consult the Career Center’s Correspondence Guide or meet with a counselor for ideas and feedback.

Resources

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