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President's Internet Initiative: Guidelines for Web Development


I. Overview:

The accuracy, timeliness, design, and speed (performance) of the web site are of strategic importance to the college since many external constituents view our web site.

II. The Role of the PII Committee

The President's Internet Initiative Committee (the "Committee") is the policy making body for the development of Hamilton's presence on the Web. The Committee will determine standards for participation in, and design of, Hamilton's web site. The Committee approves the design of the main home page (including the categories/ headings) and style guidelines for individuals/ organizations that wish to contribute to the content of the site. The Committee approves the linking of new pages to the Web site, rules on policy interpretations, and advises on matters of resource allocations.

Given the nature of the World Wide Web (WWW), individuals can operate their own servers, but individuals desiring to store information on the Hamilton Web Server, or to have links created from the Hamilton Server to their server must abide by the Hamilton policies, procedures, and style guidelines.

III. Procedures

Members of the Hamilton College community can obtain space on the college web site for the development of departmental or personal web pages, that is, to become a content provider. Not-for-profit organizations that are not part of the Hamilton community may make a special request to the Chair of the Committee for hosting their site at Hamilton. An individual member of the College community can obtain a web account by sending an e-mail to the webmaster requesting an account be set up. Within two days the individual will receive his/her account password and instructions on using the web space. Requests for web accounts for academic or administrative departments, or programs must be sent by the department chair and must specify who will be the content provider. Requests for student organizations must be sent by the faculty/staff advisor for that organization and indicate who will be the content provider. Personal web page space is limited to 10mb for each individual.

When content providers have completed their pages the URL should be sent to the Webmaster (webmaster@hamilton.edu). The Webmaster will inform the Committee of the request and the Committee will review URL's within two weeks and notify the content provider of their decision.

A content provider is responsible for keeping web information up-to-date and accurate.

The content providers name, e-mail address, and date of last modification must appear on all created pages to provide opportunities for viewers of the page to alert the provider about inaccuracies, suggest changes, or ask questions. Failure to maintain accurate pages will result in removal of the pages from the College site.

ITS periodically offers short courses on creating and maintaining web pages.

More details about web publishing procedures on the Hamilton site can be found at: Web Publishing at Hamilton.

IV. Style Guidelines

The first several levels of the Hamilton web site are designed to project a consistent look in the use of headers, colors, fonts, and approaches to navigation. Site design standards are periodically reviewed and subject to change and will be posted on the College web site.

In addition, there are guidelines for the creation of web pages that deal with issues such as page design, navigation, graphics, colors, fonts, etc...
Copyright and Links to Commercial Organizations

The use of the Hamilton College Web site must be consistent with other college policies relating to use of information technology resources. Of particular note are the restrictions on the use of copyrighted material and the use of college resources for profit-making activities.

Placing copyrighted material on the Web site without permission of the author is prohibited.

Links to commercial organizations that appear on Hamilton College departmental or organizational Web pages must be directly related to the stated mission of that department or organization (e.g. links to bed and breakfast organizations, and hotel/motels in the local area on the Admission pages). These links should not infer a preference for a particular commercial organization, but rather should be informative of the range of options available to those who might need the information provided by these links.

Links from any college web pages that generate income to a department, organization, or individual might compromise the College's tax-exempt status, and as such are prohibited.

For questions about these Policies, Procedures, Plans and Standards, contact:
David Smallen
Vice President for Information Technology, Hamilton College
(315) 859-4169

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