How to send a message to one of the mass e-mail lists:
Determine which list is the most appropriate audience for your announcement (see section below) and then address your message to the list you have chosen (e.g. allstudents-a@listserv.hamilton.edu).
Add a subject line that is informative but brief (e.g. Spanish Club Meeting Tonight).
In the body of your message, type your announcement following the mass mail guidelines.
Sign your message with your complete name (required). You should also list your affiliation with the organization or department you are representing. It is not sufficient to assume your return address will identify you.
After you send your message you will receive a confirmation request from the Hamilton College LISTSERV Server. You can manually retrieve it by refreshing your e-mail list (in Communications Express) or by manually checking your mail in your e-mail software.
Carefully review the content of your message in the confirmation request. It will often be represented both as plain text and as you intended it (with colors and font changes). This is your chance to catch any errors and omissions. If found, DO NOT approve the confirmation request message. Simply correct the error in your original copy and re-send it to the same list. When that confirmation request arrives, you should review it and, if appropriate, approve that version. To confirm the message, click on the web link that appears toward the top of the confirmation request. This will open a web page on which text will appear stating your message was successfully confirmed.
NOTE: Occasionally the confirmation request message is slightly delayed. If you re-send your message to listserv, you may, as a result, receive two confirmation requests. Only reply to the first! Otherwise, you will send your message twice and use up your "two message" quota for that event.
If you have any questions or problems sending mail to the mass lists, please contact the ITS Help Desk at 859-4181, M-F between 8:30AM - 4:30PM.
List of Mass mail lists and who they reach
The text in bold is the address of the list. The information appearing to the right of the arrow indicates the recipients of the list. Please read through the entire list to make certain you have selected the most appropriate one for your mailing.
others-a@listserv.hamilton.edu --> sends mail only to employee spouses and special accounts such as some (but not all) campus organizations
To send the same message to multiple lists at once, you may string them together on the TO: line of your message. For example: faculty-a@listserv.hamilton.edu,allstudents-a@listserv.hamilton.edu. Please do not include a space after the comma. You will receive a separate confirmation request for each list you include in your TO line.
For questions about these lists, contact Debby Quayle (extension 4031 or dquayle@hamilton.edu)
