Hamilton College - Support - Graduate E-mail

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Contact Information

315-859-4169
315-859-4185 (fax)

Your Hamilton E-mail After You Graduate

When is my account deleted?
What happens if I miss the deadline?
How do I get a deadline extension?
How do I get an alumni e-mail account?
How do I transfer mail out of my Hamilton account?
How do I forward mail to another account?
How do tell correspondents my new address?
Questions?

When is my account deleted?

Your Hamilton e-mail account will be deactivated approximately three (3) months after you graduate. Typically this occurs on August 31 or March 31 (for December graduates). Once your account is deactivated, no new mail is received. You mail remains on the server after the deadline until your account is physically removed (deleted) an additional 21 days later.
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What happens if I miss the deadline to transfer my mail to another account?

Although your account is deactivated on the deadline date, your messages are not physically removed from our server for another 21 days. This allows us to easily restore your messages should you accidentally miss the deadline. After the 21 day grace period has passed, your options are more limited.
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How do I get a deadline extension?

Under special circumstances it is possible to obtain a brief extension. Please address your request to helpdesk@hamilton.edu. You should include your reason for requesting the extension and the length of time it is desired.
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How do I get an alumni e-mail account?

The alumni address available to Hamilton graduates (you@alumni.hamilton.edu) is not an actual e-mail account. Instead, it is a mail forwarding service. To sign up for this service please visit the Hamilton Alumni Directory Registration page and follow the step-by-step registration process. When you register, you must provide a real address to which mail is forwarded when mail is addressed to you@alumni.hamilton.edu. The e-mail address you used as a student will not be available for your HOLAC address until the 21 day grace period, described above, has expired. The advantage to this service is that it allows you to list a Hamilton Alumni e-mail address on professional correspondence. It remains in effect after your Hamilton account is removed and as long as the address to which you forward mail remains active.
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How do I transfer mail from my Hamilton e-mail account to another account?

To move existing mail from your Hamilton account into another account before your Hamilton account is deleted, you can use one of the following two methods:

If you use a web-based e-mail account (e.g. Gmail, Yahoo)

Many web-based e-mail accounts like Gmail or Yahoo Mail, give you the ability to automatically import mail from your Hamilton account. The key to making this work is to know that our mail server is known as "mail.hamilton.edu" and that you should POP your mail. When you POP mail from one account to another, it physically removes messages stored in the original account and imports them into the receiving account. However, it will only transfer mail found in the INBOX of the original account. Therefore, if you have messages stored in folders in your Hamilton account, you will need to move them into your Hamilton INBOX if you want them POPped into your other account. Once you have your web-based account configured to transfer mail from your Hamilton account it will continue to do so until your account is removed.

If you use a client based e-mail account (e.g. Outlook, Apple Mail)

If you do not use a web-based account and instead have one through an Internet provider (e.g. verizon.net, att.net, etc.) you are probably using e-mail client software to check your mail. Examples would be Thunderbird, Outlook, or Apple Mail. These too can be configured to import mail from another account. The difference between this method and the web-based method above is that your Hamilton mail remains separate from your other e-mail account. The key to making this work is to know that our mail server is known as "mail.hamilton.edu" and that you should POP your mail. When you POP mail from one account into another, it physically removes messages stored in the original account and imports them to the receiving account. However, it will only transfer mail found in the INBOX of the original account. Therefore, if you have messages stored in folders in your Hamilton account, you will need to move them into your Hamilton INBOX if you want them POPped into your other account. Once you have your client software configured to transfer mail from your Hamilton account it will continue to do so until your account is removed.
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How do I forward my Hamilton e-mail to another account?

If you do not have a personal e-mail account to which you can transfer your mail (for example, you are using someone else's account or computer) you can forward your Hamilton mail to that account. When forwarding is turned on it only forwards mail received from that point on so you should activate this as soon after graduation as possible. To transfer mail previously received, please see the section above. If neither of those methods will work for you, then your only other option is to individually transfer each message to your other account. Mail forwarding instructions can be found on the ITS E-mail web page.
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How do I tell correspondents my new address?

To create an auto-reply message to inform correspondents of your new e-mail address, please download our detailed documentation. This service is turned off once your Hamilton account is removed so it is best to set it up as soon after graduation as possible.
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Questions?

If you have questions regarding your Hamilton E-mail account after graduation, please feel free to contact the ITS Help Desk at helpdesk@hamilton.edu or call 315-859-4181.
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