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Protection of Employees Reporting Financial Misconduct

  

Hamilton College employees are expected to adhere to the highest standards of professional conduct in carrying out their duties.  Maintaining financial standards, including appropriate accounting, internal controls, auditing and compliance, is the responsibility of every member of the Hamilton community.  Early identification and resolution of financial issues that may arise is necessary and critical.

At Hamilton, responsibilities and decision-making are distributed throughout the organization.  While we trust our employees to understand and abide by policies and the law, there may be rare instances of improper, even illegal, activity.  

Reporting

Any employee who observes financial activities or practices that he or she believes to be against the law or violations or suspected violations of College policy must report these activities. Employees may report concerns regarding financial, accounting, internal controls, auditing and compliance matters to his or her supervisor, the Controller, or the Trustee chair of the Audit Committee, in care of the President’s Office.

Reports of questionable activities or practices under this policy are deemed to be confidential communications.  An employee may choose to make his or her report anonymously.  To the greatest extent possible within the boundaries of applicable law, care will be taken to maintain appropriate confidentiality of reports made under this policy. 

The College will take all necessary steps to ensure that employees who report questionable activities or practices will be protected from retaliation.  This protection is afforded to all employees who communicate information in good faith and through appropriate channels, including directly to the Controller.