Purchasing

Purchases for the College can be made in a number of ways. 

Small Dollar Purchases (under $300)

Faculty and administrators may use their corporate credit card or cash to make small dollar purchase.  Please request the sales tax exemption if purchasing in the state of New York.

Large Dollar Purchases (over $300)

Large dollar purchases should be made using a College purchase order.  Complete a purchase requisition form (pads of pre-printed forms available from the College Print Shop) and forward it via fax (x4300) or campus mail.  You may also e-mail your requisitions to pcarpent@hamilton.edu.  

For additional information on purchasing procedures, please review the Employee Reference Guide.

http://www.hamilton.edu/pdf/employee_reference_guide.pdf

Office Supplies

The College has an exclusive office supply contract with Staples.  All office supply orders must be placed with Staples.  Use of other vendors is prohibited.  Orders can be placed online.  If you need to establish an online account, please contact Irene K. Cornish at x4999.

Personal Purchases -

Staples offers the College discount to all College employees.  Personal orders must be submitted to icornish@hamilton.edu.  Personal orders should not be placed on the College account or submitted directly to Staples.  (Order minimum of $20 does apply.)

Office Machine Repairs

All typewriters and non-Xerox fax machines on campus are covered under a blanket service agreement with ITech, 724-5283.  If you need service on a typewriter or fax machine, contact ITech.  Please note, machine supplies should be purchased through Staples.

Copier Supplies

All copier leases include supplies (except paper and staples).  Supplies are shipped automatically by the copier providers based on machine copy volume.  The Print Shop also maintaines a limited inventory of supplies for emergency purposes.

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