Cataloging Department

Contents

• Overview
• Cataloging Staff
• Services and Policies
• Useful Cataloging Tools

Overview

The main purpose of Cataloging is to provide access to library materials by:

• creating records in the catalog for books, serials, videorecordings, sound recordings, software, electronic resources, and other types of information in the library.
• assigning call numbers and labeling materials.
• maintaining the accuracy of the information in the online catalog.

Approximately 75% of new materials are cataloged and made available for use within 48 hours of arriving in the library. Items with the status "RECEIVED" have been received in the library but are not yet cataloged. Patrons needing these items should request them at the Circulation Desk. Cataloging staff will locate and catalog these items within 24 hours.

To report problems, inaccuracies, or confusing entries in the online catalog, contact the Catalog Librarian (Jean Williams).

Cataloging Staff

Jean Williams, Catalog Librarian
E-mail: jfwillia@hamilton.edu
Telephone: 859-4383
Original Cataloging, Problems, Planning, Policies & Procedures

Shelly Moses, Catalog Assistant
E-mail: smoses@hamilton.edu
Telephone: 859-4491
Withdrawals, Call No. & Cataloging Problems, Ham Coll & Al Coll

Donna Powles, Catalog Assistant
E-mail: dpowles@hamilton.edu
Telephone: 859-4491
Copy Cataloging, Series Headings

Cindy Savage, Catalog Assistant
E-mail: lsavage@hamilton.edu
Telephone: 859-4491
Copy Cataloging, Subject Headings

Becky Seifert, Catalog Assistant
E-mail: rseiferthamilton.edu
Telephone: 859-4491
Name & Uniform Title Headings

Mark Tillson, Catalog Assistant
E-mail: mtillson@hamilton.edu
Telephone: 859-4491
Spine Labels, Barcodes, Item Records, Security Strips, Binding

Cataloging Services and Policies

Cataloging Policy

Materials in the Hamilton College library are cataloged according to the Anglo-American Cataloging Rules, 2nd ed., 1988 revision, and the corresponding Library of Congress Rule Interpretations (LCRIs). Library of Congress Subject Headings are assigned when appropriate. Library of Congress (LC) Classification numbers are assigned to all materials except periodicals and Archives materials (Alumni Collection, Hamilton Collection, Kirkland Collection).

More information about LC call numbers:

• Outline of LC Classification
• Understanding LC Call Numbers.

Cataloging Priorities

1. "RUSH" items - catalog and process within 24 hours.
2. New purchased books with cataloging copy - catalog and process within 48 hours.
3. Hamilton publications, Student papers - catalog and process as time permits.
4. Other new purchased materials - catalog and process as time permits and/or when copy becomes available.
5. Faculty and Alumni publications and papers.
6. Gifts.

Useful Cataloging Tools

Warning! Please be aware that the following links point to external Web sites and will open an additional browser window.

OCLC Documentation

• Bibliographic Formats and Standards

USMARC Documentation

• Bibliographic Format
• Authorities Format
• Holdings Format
• Geographic Area Codes
• Country of Publication Codes
• Language Codes

Dictionaries

• Bibliography Terms Translation Table
• French to English Dictionary

Other Cataloging Tools

• LC Rule Interpretations
• Cutter Tables

Useful Web Sites

• Library of Congress Web (Including access to LOCIS and MARVEL)
• OCLC Web

(Reviewed: May 24, 2006)