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Hamilton College Editorial Style Guidequotation marks Place outside commas and periods and inside semicolons and colons. Question marks and exclamation points are placed inside quotation marks if they are part of the quote and outside if they are not. See "composition titles" for guidelines on using quotation marks with titles. RA Acronym for resident assistant; no periods. Plural: RAs or resident assistants. regions Lowercase compass directions north, south, east and west (including northern, southern, eastern and western) when not part of a proper name. Capitalize in reference to a proper name or region: the Northeast, but not northeastern; the West Coast, but not western Ohio. Central New York and Upstate New York are considered "widely known sections" per AP style and are capitalized. residence hall Not dormitory or dorm. However, in certain cases where alumni are recalling their Hamilton experiences, dorm or dorm room are acceptable. résumé Two accents. reunion, Reunion Weekend, Reunions '08 Capitalize Reunion Weekend and Reunions '08 when referring to the event. Lowercase all others: We celebrated our 35th reunion. He served as reunion planning chair. We returned to the Hill for Reunion Weekend. He volunteered on the reunion gift committee. R.S.V.P. Capitalize. Use periods. Since R.S.V.P. means "please reply," avoid the redundant "Please R.S.V.P." seal See "Hamilton graphic identity." seasons Lowercase spring, summer, winter, fall. Exceptions are part of a formal name: Alternative Spring Break. secondly, thirdly Do not use — there's no "firstly." Use first, second, third. semesters Lowercase: fall semester, spring semester. semiannually Use semiannually instead of biannually to mean twice a year. This avoids confusion since biennially means every other year. semicolon To clarify in a series, use the semicolon before "and": Among the speakers were Doug Weldon, the Stone Professor of Psychology; Steven Yao, associate professor of English and assistant dean of faculty for diversity initiatives; and Lydia Hamessley, associate professor of music. Place outside of the quotation marks. Senior Fellow, Senior Fellowship Capitalize. Senior Gift Capitalize when referring to the College's Senior Gift Campaign. Senior Program Capitalize. senior thesis, senior project Lowercase these components of the Senior Program. song titles Use quotation marks. See "composition titles." Spectator, The Hamilton student newspaper. "The" is part of the title and should be italicized. spring break Lowercase except in the case of the program Alternative Spring Break. state abbreviations Use state abbreviations (not postal abbreviations) in prose, except in the rare instance where a complete address is published with a zip code. Do not abbreviate states when not accompanied by a city: He was born in New Jersey. He was born in Freehold, N.J. Following are state abbreviations to be used in text; postal abbreviations are in parentheses:
Do not abbreviate: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah. See "comma, after states." study abroad, study-abroad programs Use hyphen only when using as a compound modifier. Also off-campus study program. student-athlete Hyphenate. telephone numbers See "phone numbers." that, which In general, use "which" when a clause could be omitted without leaving the noun it modifies incomplete or without altering the meaning. Precede with a comma: The paper, which George wrote, outlined his summer research project. Use "that" when a clause is limiting or defining. Do not use a comma: George wrote a paper that outlined his summer research project. Not: George wrote a paper, which outlined his summer research project. "The" in building names Use of "the" preceding official names of campus buildings is in most cases unnecessary (with the exception of The Little Pub): He lived in Dunham Residence Hall. The students grabbed lunch at Howard Diner. Matriculation is held in Kirkland Cottage. On second reference, or in the case of buildings without official names, use of "the" helps with readability: They gathered in the Chapel to hear a lecture. The basketball game will take place in the field house. His lab was in the Science Center. theatre Not theater, except Minor Theater. times See "dates, months and times." titles before a name Capitalize titles of Hamilton employees. Do not set off by commas: Professor of Music Sam Pellman gave a lecture. Capitalization rules differ for endowed chairholders. See "faculty chairs." toward Not towards. trustees See "Board of Trustees." |
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