WebAdvisor is the interface that allows you to access the information in the administrative system used by the Registrar's Office to maintain student and course information.
WebAdvisor will operate on both PCs and Macs.
On a PC - Both Internet Explorer and Firefox function completely.
On a Mac - The preferred browser is Firefox.
The "Time Out" for this system is approximately 60 minutes. If there is no activity for 60 minutes, the system will automatically log you off and you will have to log back into WebAdvisor.
While in WebAdvisor, we discourage use of the "Back" button and the "Enter" key because they may function differently depending on your browser and PC setup. Use the "Menu" and "Submit" buttons as directed.
The username and password must be entered in lower case. The username and password are the same as the ones used to access My Hamilron or Hamilton email. You can not change your password just for WebAdvisor.
Because the information relating to student records is confidential, please be sure to LOGOUT when you have finished viewing the record.
Many option have a HELP feature in the upper right corner. Click on the word HELP to display more information about the feature you wish to view.
You MUST select a term to search for course information.
Your advisees for a term are listed. From here, you can view the advisees Transcript and Course Schedule
A list of your advisees with a summary of GPA and Unit information
View your current Class Roster for a given term
View the grades you assigned for past courses or submit a current terms final grades
View your teaching schedule for a selected semester.
**My Advisees, Advisees, Class Roster, Grading and My Class Schedule ask you to select a term. If you do not select a specific term, the information for all terms in the system will be displayed.
Regardless of how you decide to search for classes, whether just select one of the options or a combination, you must always scroll down and click Submit.
After submitting your choice, you will get a listing of the sections that meet the criteria requested. Note the STATUS column to determine if the course is open or closed.
You can view Class Rosters for a current or past term. If you DO NOT select a term or date range on the Class Roster option, you will get a list of all of your courses that are maintained in the system. If you want to narrow your selection list to a specific term, you can select the available terms from the TERM pull down field.
Note that the information in all WebAdvisor application represents the information that we have in the administrative system. If a student does not appear on your Class Roster in WebAdvisor, they probably have not officially added the course with the Registrar's Office. Please have them come to the Registrar's Office to correct their schedule.
The My Advisees Option allows you to view academic information for your advisees. You can see the academic transcript and the schedule for a given term. Remember the data reflects actual data in the Registrar's system - If you don't see the information, it hasn't been entered in the system.
Transcripts - The student academic record is listed with Course Number/Title, Grade Units, Repeated Course Indicator (this will be checked if the course is a repeated course) and the term. Transfer credit will be listed with a course title or description, but no letter grades.
Schedule - Select the term from the pull down menu to see the current schedule information contained in the system. (Note: once courses are grades, they move from the schedule to the transcript). If you like to follow-up on advising conversations regarding registration or add/drop, you can see the changes to the student schedule as soon as they are made.
The information found in My Advisees is a great resources for advising meetings. Since the data is always available, and up to date, you won't need to request copies of student information from the Registrar's Office before you can talk with an advisee.
You can select only one option at a time. Once you have viewed the information on an advisee, click on the menu button in the top right corner to return to the menu. For security reasons, you will always return to the faculty menu. This prevents anyone without authorization from returning to the advisee listing to determine the name of the student record that was displayed. You should also note that for security reasons, the student name never appears on the WebAdvisor transcript or schedule screens.
Student Academic Records are protected under FERPA. By the nature of your position at Hamilton, you have access to information that you may need to use to advise a student. You may not share this information with anyone without the written permission of the student. Violations of confidentiality will result in a loss of access to student information and possible federal prosecution.
Final term Grades are submitted in WebAdvisor, instead of filling in the Grade Roster scanner form. The process is easy, but you can refer to the following instructions