FUNDING AND BUDGETS AT A GLANCE
Prior to applying for Student Assembly Funding, a student organization must be registered and recognized by the Student Activities Office. Once approved, an organization must adhere to the following guidelines:
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Attend the Club Leader BASIC TRAINING: BASIC TRAINING’s are conducted in the fall and spring. All organizations must send a representative each semester. Attendance is mandatory before any Student Assembly funds can be allocated for programming purposes.
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Obtain Authorization: Do not, under any circumstances, purchase food, supplies or obligate Hamilton College in any way without the prior authorization of the Student Assembly or your authorized funding source.
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Follow Procedures: Use the proper forms. Carefully enter all information on forms per instructions in the Student Organization Manual. All forms are available in the Student Activities Office or in the office of your advisor.
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Keep Records: Always keep a copy of all forms submitted for approval.
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Plan Ahead: All transactions involving the expenditure of funds require advance planning and written approval by the Student Assembly Treasurer and the Assistant Director of Student Activities.
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Monitor Your Account: Check your account monthly by comparing your budget reports to your financial records and copies of expenditure documents to determine your budget balance. Bring any discrepancies to the attention of the Assistant Director of Student Activities.
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Spend Within Your Budget: An organization may only spend funds for the purposes detailed in their approved budget. Written requests for program budget changes may be made to Student Assembly Treasurer.
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Pay Your Bills: The College will not initiate payment on any form without verification that goods or services have been received. Present all invoices, bills and receipts to the Student Assembly Treasurer for payment as soon as the purchase has been received.
