Through the generosity of Hamilton alumni and parents, funding is available to cover cost-of-living expenses for students who obtain unpaid internships or “gap” funding for paid summer internships.
All questions must be sent to firstname.lastname@example.org. The application period for Summer 2022 will open on February 1. Students will receive a notice as soon as the forms and materials are available.
APPLICATION FOR WINTER FUNDING 2022
Winter funding is available to assist with the cost of living expenses associated with a Snap internship/project or other internship outside of the Snap program. The funding will also provide travel and food costs for in-person shadowing opportunities through the SnapShot job shadowing program. The application covers both programs.
Students must have a secured opportunity in order to apply for funding. We recommend you use Google Chrome to access the form. You must review our policies prior to submitting your application.
Winter Funding Application
WINTER 2022 Policies
Funding is available for opportunities during winter break. Please review the following before applying:
- The deadline to apply is January 5.
- Students on leave are not eligible for funding while on leave.
- Funding cannot be provided for Hamilton College’s on-campus research projects or departmental positions.
- Students must have a secured opportunity before applying for funding. The opportunities can come through the Snap program or be secured independently.
- The opportunity must be at least 20 hours in total and take place between December 20 and January 14. Even if your work continues into the semester, funding will not be approved during the academic year.
- The opportunity must be 100% unpaid. Internship Funding is intended to assist with cost-of-living expenses only and is not intended to provide an income. Cost-of-living expenses are items such as food, technology needs, and transportation. Funding will not be granted for tuition charges or program fees. Stipends will range from $150 - $600 depending on the number of hours and weeks. No retroactive funding will be issued.
- Opportunities must provide exposure to a career field of interest.
How and when will I receive the funding?
Funds are distributed via Accounts Payable direct deposit (different from payroll direct deposit). Instructions can be found on the Accounts Payable webpage. Students do not have to re-register if they have received funds in the past.
You can expect to see the direct deposit around two weeks after we receive the signed contract.
Note: A paper check will be mailed to your home address on record if you do not register for Accounts Payable direct deposit.
Is the funding taxable?
The funding you are receiving is to assist you in pursuing your summer internship with the primary purpose to further your personal education and training. The funding is not part of the regular curriculum and is not associated with obtaining your degree from Hamilton College.
This funding may be considered taxable income if you are a U.S. Citizen or Resident Alien. This funding is excluded from gross income only if you are a candidate for a degree at an eligible educational institution and if the funds are used for qualified tuition and related expenses (not including room and board).
If you are a U.S. Citizen or Resident Alien, Hamilton College will not report your funding on a Form 1099 or a Form W-2, nor withhold any amount towards the payment of federal, state, or local income taxes. You may or may not have taxes due depending on your other income, tax withholding, and filing status. For more information, U.S. Citizens and Resident Aliens may wish to refer to IRS Publication 970 “Tax Benefits for Education” which is available at https://www.irs.gov/pub/irs-pdf/p970.pdf.
If you are a Nonresident Alien for tax purposes, Hamilton College is required to report your funding on Form 1042-S. Unless you are eligible for tax treaty benefits and claim them using the College’s Glacier tax software, the College is required to withhold 14% of your scholarship/fellowship payment and forward to the IRS as your tax payment. Nonresident Aliens are required to report such scholarship/fellowship on a 1040-NR. More information is available by reviewing IRS Publication 519 “U.S. Tax Guide for Aliens” available at https://www.irs.gov/pub/irs-pdf/p519.pdf.
Any questions regarding tax information should be referred to the business office:
Non-Resident Aliens should contact Amanda Gleasman at email@example.com
US Citizens & Resident Aliens should contact Gary Carrock at firstname.lastname@example.org
What other documentation do I need to provide if I receive an award?
All recipients are required to complete a contract, submit a mid-way progress report, end of internship self-reflection report, and supervisor report. These reports are intended for the student to reflect and set goals for their opportunity. We find the reports are just as valuable to a student to assess the things they did not like about an industry or internship as much as what they enjoyed. The supervisor report form must be forwarded to your internship contact. We use the report to confirm that the internship was completed as anticipated and address any concerns, if any.
Do I have to submit receipts or proof of how I spend the funds?
No. Since the funding is a cost-of-living stipend (not based on an hourly wage), students are not required to submit receipts or other budgetary documentation. The funding is calculated in order for students to manage expenses such as food costs, transportation, rent, utilities, etc. We evaluate standard cost-of-living expenses and utilize a tiered funding model to determine the maximum amount we are able to offer.
Awarded students can use this budget form as a resource for determining how to best utilize the funds. You can also talk to your career advisor about budgeting options.
What if the award amount is not enough?
If you feel the amount of the award is not enough to sufficiently cover cost-of-living expenses, please contact the committee immediately so we can properly review your award. We perform an annual review of standard cost-of-living expenses, inflation, and other factors to be sure we are offering sufficient awards. Our goal is to fund as many students as possible.
Many students have not had to create a budget before. Students can use this budget form as a resource for determining how to best utilize the funds. Your assigned career advisor can also assist with budgeting resources and advice.
What should I do if I have an issue during my internship?
While uncommon, students occasionally experience difficult work environments, personal issues, or even fraudulent situations during their experiences. We strongly encourage any student who is not sure how to manage a particular experience to reach out to the funding committee or to their assigned career advisor.
Remember, the Career Center will never share your personal or Hamilton email credentials with an outside company. Never provide information such as your birthdate, social security number or banking information with any outside source. If you receive an email or think you may be involved in fraudulent activity that you just are not quite sure about, report it immediately to the Career Center and to the Hamilton College LITS department at email@example.com.
How do I know which fund I receive? I would like to thank the donor!
Recipients will be matched to the appropriate funds by the selection committee. A list of available funds is listed below. The assigned fund will be indicated on the recipient's contract and recipients will be able to write a thank-you message in the final reflection report at the end of the summer.