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FAQs — Summer 2021 [REV June 18]

What is the general plan for on-campus staffing this summer?

Administrative operations on campus are back to normal but with limited student workers. By Tuesday, July 6, every administrative office should be open and staffed to provide regular services in person during summer business hours, 8 a.m. to 4 p.m., Monday through Friday. Regular business hours (8:30 a.m. to 4:30 p.m., Monday through Friday) will resume on Monday, Aug. 23. Divisional vice presidents will determine back-to-campus work schedules based on each division’s needs, with the goal of being fully prepared for the start of the fall semester.

If I have been working remotely, may I continue to do so?

In making decisions on requests to work remotely, divisional vice presidents will take into account each division’s needs, the requirements of the role, and the interests of our employees and community. If you have questions about whether you should be working on campus or working remotely, please consult with your supervisor.

What are the COVID-19 vaccination requirements for summer? [REV. July 21]

Students living and working on campus this summer are required to be fully immunized against COVID-19 unless they have an approved religious or health exemption. Faculty and staff are required to be fully vaccinated and report their vaccination status by August 26, unless they receive a medical or religious exemption. 

Do I need to wear a face covering on campus this summer?

Community members who are fully vaccinated no longer need to distance from others, wear a mask, or be tested. Unvaccinated people must continue to practice physical distancing, wear a mask at all times when inside campus buildings and outdoors when appropriate physical distance cannot be maintained, and be tested for COVID-19.

Effective June 16, New York State lifted some of the safety mandates for distancing and face coverings. However, at institutions of higher education (IHE) where not everyone is fully vaccinated, IHEs have the discretion to make safety decisions that will protect the campus community. At this time, anyone on Hamilton’s campus who is not fully vaccinated should continue to maintain six feet of distance from others and wear face coverings.

What are the COVID-19 testing protocols for summer?

Unvaccinated employees and students working on campus during the summer are expected to get a PCR test every Wednesday between the hours of 10 a.m. and noon at the Tolles Pavilion. Appointments are not required.

When will employees be expected to be back on campus daily or on a regular schedule determined by their supervisor?

Divisional vice presidents will determine back-to-campus work schedules based on each division’s needs, with the goal of being fully prepared for the start of the fall semester.

Will the College be using some type of tracking system like emocha to verify and track vaccination status? [Rev. June 11]

Hamilton has developed an online system to upload and securely store your COVID-19 vaccination information. All employees — even those who provided some vaccine-related information earlier — are required to answer a set of questions no later than Friday, June 18. By providing this information, and uploading your vaccination card if you have already been vaccinated, you will help the College protect our community and to plan for the fall.

Does the change in mask policy also reflect a change in physical distancing?

The vaccine protects a person from COVID-19. Effective May 24, people who are vaccinated no longer have to distance. In a work space where vaccinated and unvaccinated people are working together, distancing should be observed. Room occupancy limits remain in effect until further notice due to the potential mix of vaccinated and unvaccinated people.

Should people in public or high traffic points of service be instructed to wear a mask because they cannot confirm the vaccination status of visitors?

A vaccinated person is protected by the vaccine, however people with concerns should wear a mask if they feel more comfortable.

I have employees who are not happy about working in a common space with employees who have not been vaccinated. What is the College policy for a situation like this? Do distancing rules apply? What if I can’t provide adequate distance? Can I require those who are not vaccinated to wear a mask? What if they do not comply?

Vaccinated people are protected by the vaccine. Unvaccinated people are required to wear a mask and get regular COVID-19 testing. In work spaces where vaccinated and unvaccinated people are working together distancing should be observed. If someone is supposed to wear a mask and does not comply, please consult with Human Resources.

How do we apply the honor system? Should we be asking employees if they are vaccinated or not? How do we know if they should be wearing a mask?

Vaccinated people are protected from COVID-19. Normal disciplinary procedures apply if an employee does not follow College policies. Until we have more detailed policies in place, people should not be inquiring about another’s vaccination status.

I have not been vaccinated but have had COVID-19 in the past and have the antibodies. Do I still need to wear a mask?

Yes, but if you have had COVID-19 and have also been vaccinated then you do not have to wear a mask.

Are College vendors being held to the same masking expectations?


Can I mandate that the people I supervise get the vaccine?

No, getting the vaccine is strongly encouraged but not required at this time. Unvaccinated people are required to wear a mask and get regular COVID-19 testing.

Will the College be applying disciplinary action for those that do not comply with masking requirements?

Yes, normal disciplinary procedures will apply.

I assume employees who are vaccinated can choose to wear a mask? Will others assume they are not vaccinated?

Any employee can continue to wear a mask. Some employees who are vaccinated may choose to wear a mask. There are many reasons for this, such as a vulnerable family member, an underlying medical condition, or general concern about the virus. We should not assume that a masked employee is unvaccinated and remember not to judge each other at a time when we all need to work together to return to normal.

Should I be staggering breaks and lunches if I cannot verify who has been vaccinated and who has not? [REV., July 21]

This is no longer necessary, although occupancy limits in commons spaces (and particularly eating spaces such as break rooms) are in effect until further notice. Please address any employee concerns to your supervisor and Human Resources. Kitchens and break rooms are open to employees only and those who use these facilities should be extra vigilant about cleanliness.

Do unvaccinated people have to wear masks outdoors?

No, but they should carry one and put it on if they are closer than six feet to another person.

Can meetings of more than 10 people take place during the summer?


Will all students who are on campus be required to be vaccinated?

Yes, except for those with approved medical or religious exemptions.

Does an unvaccinated employee working alone in a campus building have to wear a mask?

No, but they must carry a mask at all times and put it on if they come in contact with anyone.

What happens if someone lies about their vaccination status?

Normal disciplinary procedures will apply if campus policies are not followed.

What’s the definition of “high-risk individuals?”

People who are at high risk are those who have a medical condition that makes them more susceptible to illness as verified by their physician. Whether a high-risk person wears a mask or not is between the person and their physician. All unvaccinated people must wear a mask and get regular COVID-19 testing.

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