Web Time Entry Instructions For Supervisors

1. Go to WebAdvisor - https://webadvisor.hamilton.edu
2. Click Login
3. Type User ID and Password (same as your Hamilton username and password)
4. Click on Employees
5. Click on Time Approval (for supervisors):

• Review the Total Hours for each student employee. Time should be entered in quarter hours only.
• If the Review Entry box is not already checked, check the box that applies to the student employee(s) for the current pay period. You can check multiple student employees at once.
• Click Submit.
  
  NOTE: If you check Approve and Submit from this screen, the time card will be submitted to Payroll without reviewing the detail entered by day.

6. Approving Time Card:

• Review the totals hours entered by day.
• To review the student employee’s detail time in/time out, check the box next to “The employee has time in/out data. To review it, check the box”. Click Submit.
• Review the time in/time out by day.
• Verify “Employee has electronically signed the time entry as complete” is Yes.
• Click on the Supervisor Decision drop down box at the bottom of the screen.
• Choose Approve.
• The approved time card will be automatically sent to the Payroll Office for processing.
• The employee will receive an email when the time card is approved.

7. Rejecting Time Card:

• If you have found a problem in reviewing the time card, click on the Supervisor Decision drop down box.
• Choose Reject.
• Enter a comment as to the reason you are rejecting the time card. This is required.
• The employee will receive an email explaining the reason why their time card was rejected.
• The employee will need to login, correct their time, check the electronic signature box, and re-submit to their supervisor as soon as possible.
• Once the time card is re-submitted, follow the Approving Time Card instructions above.

8. Unapproved Time Cards:

• Employee time cards will not be processed or paid without supervisor approval.

Please contact the Payroll Office at 315-859-4316 if you have any questions or are experiencing difficulties.