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WTE Closure and Holiday Pay


Closure Pay

Web Time Entry – Closure Pay The following guidelines for entering closure pay in web time entry apply to all non-exempt (hourly) staff members. Did not work during the Closure Non-exempt staff members with a schedule of 50% up to Full Time that do not work during the closure period enter time as follows: ? If the closure period occurs on the employees regularly scheduled work day then enter hours based on the employees regular work schedule as hours worked. ? Employees that are scheduled to work during the closure period (not the observed holidays) who are approved to take the day off must use paid-time off and should enter the time as: o Vacation hours or o Select Other time hours and select Personal as the Other Time Type Worked during the Closure ? For Staff members that work their regular work schedule (up to 8 hours) enter hours worked as other time hours and select double time as other time type. ? If hours worked are less than your regular work schedule, enter the remaining scheduled hours as Hours Worked. For example, regular work schedule is 7 hours and employee works 4 hours. o Enter 4 hours as Double Time. o Enter 3 hours as Hours Worked. ? If hours worked exceed 8 hours, check the Insert Line box and click Submit. Enter additional hours as Other Time Hours and select Holiday Overtime as the Other Time Type. For example, Employee works 10 hours: o Enter 8 hours as Double Time. o Enter 2 hours as Holiday Overtime. Note: ? Temporary employees are not eligible for closure pay.

Holiday Pay

Web Time Entry – Holiday Pay The following guidelines for entering holiday pay in web time entry apply to all non-exempt (hourly) staff: Did not work on the Holiday Non-exempt staff members with a schedule of 50% up to Full Time that did not work on the Holiday enter time as follows: ? Enter normal hours worked as Other Time Hours. ? Select Holiday as the Other Time Type. Note: ? Employees that are scheduled to work on a Holiday and request to take the time off, if approved, will receive Holiday pay and should enter the time as noted above. ? Part-Time employees with a schedule less than 50% that do not work on a Holiday are not eligible for Holiday pay. Work on the Holiday Non-exempt Staff: ? Check the insert line box for the Holiday date and click submit. Two rows for that holiday date will appear. ? In the first row, enter normal scheduled hours as Other Time Hours and select Holiday as the Other Time Type. ? In the second row, enter actual hours worked as Other Time Hours and select Holiday Overtime as the Other Time Type. Physical Plant: ? Enter actual hours worked as Holiday Overtime. ? Enter normal scheduled hours as Other Time Hours and select Holiday as the Other Time Type. Note: ? Temporary employees and Non-exempt employees with a schedule less than 50% are not eligible for paid holidays.

Contact Information


Jarren Waterman

Payroll Specialist
315-859-4316 315-859-4602 jwaterma@hamilton.edu
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