Social Security and Income Tax
F-1 students who plan to work on campus must acquire a Social Security Number (SSN). Only students who can provide a hiring letter from an on-campus employer are eligible to apply for a SSN. Students who are not working on campus need not apply.
The Director of International Student Services will facilitate the application process. Applications cannot be submitted until the F-1 student has been in the U.S. for a minimum of two weeks and can provide proof of employment. Students can arrange transportation to the Utica Social Security Office by contacting Student Transportation at firstname.lastname@example.org.
Students must bring passports and Forms I-94, the I-20, a hiring letter and a letter from the Director verifying eligibility for employment. Complete instructions and details are available from the Social Security Administration website.
Possession of a social security number does NOT constitute eligibility to work.
U.S. Income Tax
All students employed on campus are required to fill out W-4 forms for United States income tax purposes. Students should use their local Hamilton College address and not their home address; otherwise, important and urgent mail may be delayed for long periods of time.
Some scholarships may be considered taxable income by the U.S. Internal Revenue Service (IRS). Students holding an F-1 visa are subject to withholding and payment of federal and state income taxes unless they are exempt by a provision of a tax treaty.
During the month of January all Hamilton employees, including students, receive W-2 statements showing their total taxable earnings and withholdings. Some students will also receive form 1042-S, which reports taxable scholarships and other income. All F-1 students are required to file the Income Tax Return before April 15 of each year.
Hamilton annually purchases web-based computer software designed to help non-resident aliens with student visas complete their income tax forms. Students can find additional information on income tax preparation here. Please watch your e-mail for announcements of these sessions so you don't miss out on information you may need.