F-1 students who plan to work on campus must acquire a Social Security Number (SSN). Only students who can provide a hiring letter from an on-campus employer are eligible to apply for a SSN. Students who are not working on campus need not apply.

The Director of International Student Services will facilitate the application process. Applications cannot be submitted until the F-1 student has been in the U.S. for a minimum of two weeks and can provide proof of employment. Students can arrange transportation to the Utica Social Security Office by contacting Student Transportation at transport@hamilton.edu.

Students must bring passports and Forms I-94, the I-20, a hiring letter and a letter from the Director verifying eligibility for employment.  Complete instructions and details are available from the Social Security Administration website.

Possession of a social security number does NOT constitute eligibility to work.

U.S. Income Tax

All students employed on campus are required to fill out W-4 forms for United States income tax purposes. Students should use their local Hamilton College address and not their home address; otherwise, important and urgent mail may be delayed for long periods of time.

Some scholarships may be considered taxable income by the U.S. Internal Revenue Service (IRS). Students holding an F-1 visa are subject to withholding and payment of federal and state income taxes unless they are exempt by a provision of a tax treaty.

During the month of January all Hamilton employees, including students, receive W-2 statements showing their total taxable earnings and withholdings. Some students will also receive form 1042-S, which reports taxable scholarships and other income. All F-1 students are required to file the Income Tax Return before April 15 of each year. 

Hamilton annually purchases web-based computer software designed to help non-resident aliens with student visas complete their income tax forms.  Students can find additional information on income tax preparation here. Please watch your e-mail for announcements of these sessions so you don't miss out on information you may need.


Allen Harrison

Assistant Dean for International Students and Accessibility

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