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Policies


Affirmative Action

Hamilton College is committed to diversity in its workforce among faculty, administration, and other staff. More specifically, and in accordance with federal statutes, Hamilton takes affirmative action (see process below) to identify prospective employees who are qualified for available positions at the College, and who are women, Black, Hispanic or Latino, Asian or Pacific Islander, Native American or Alaskan Native, veterans of the Vietnam Era (and other veterans who have served on active duty on a campaign or expedition for which a campaign badge was authorized), or members of other federally recognized groups.

Conflicts of Interest

Simply stated, a conflict of interest occurs whenever an employee engages in activities that interfere with the performance of job responsibilities at the College or where the prospect of direct or indirect personal gain could influence an employee’s judgment or action.

Drug-Free Workplace

Hamilton College is committed to the development and maintenance of an educational and workplace environment in compliance with the Drug-Free Schools and Communities Act of 1989 and the Drug-Free Workplace Act of 1988 and will not tolerate the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees on its property or as part of any of its activities.

Employment of Relatives

Spouses and relatives of employees are encouraged to explore employment opportunities with the College and will be considered on the basis of professional criteria and qualifications for specified positions. At the same time, we recognize the sensitive nature of having family members employed by the same institution. In an effort to ensure fair and equitable treatment of all employees, situations where the possibility of favoritism or conflicts of interest might exist will not be allowed.

Parental Leave

The College will grant a paid leave of absence to male and female employees for the purpose of spending time with the employee's new child resulting from childbirth or adoption. The leave is not to exceed four weeks (prorated for employees who are 50% time or greater) which may be taken on a part-time basis and must be used within six months of the date of birth or adoption of the new child. The leave will be granted in addition to the College's maternity leave policy (for birth mothers). Typically, the combination of the maternity leave and parental leave would result in a total of 10 to 12 weeks of time off, depending on the period of disability, for a woman who has given birth.

Protection of Employees Reporting Financial Misconduct

Hamilton College employees are expected to adhere to the highest standards of professional conduct in carrying out their duties. Maintaining financial standards, including appropriate accounting, internal controls, auditing and compliance, is the responsibility of every member of the Hamilton community. Early identification and resolution of financial issues that may arise is necessary and critical.

Records Retention Policy

Records created in the course of Hamilton College's academic and administrative operations support current administrative needs, meet legal requirements, and provide a rich source for historical research. Because the College does not have a centralized records management office, each department is responsible for the retention, disposal, and transfer of the records it generates.

Recruitment

When a vacancy occurs, the hiring supervisor should contact Human Resources (HR) to discuss the following: Is a replacement needed? Does the position description need to be updated? If yes, HR will forward the Recruitment Authorization form and the current description to the hiring supervisor for completion or review/update. HR is available to provide guidance and assistance in the completion of the Recruitment Authorization.

Workstation Evaluation Policy

Proper application of ergonomic principles can help to reduce the risk and or aggravation of injuries for employees working at desk’s, with computers, in laboratories, or in jobs involving repetitive motion.

Contact Information


Human Resources

Philip Spencer House
College Hill Road
Clinton, NY 13323
315-859-4302
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