Best Practices - Data Portal Access
Best Practices for Data Portal Access
Purpose of Data Request:
I am requesting access to the Graduates by Major and Minor dashboard to obtain the number of graduates in the Biology major over the past five years. This data is required for inclusion in a grant application aimed at securing funding for biology-related research and student support initiatives.
Justification for Data Need:
This data is critical to demonstrate the growth and impact of our biology program, a key factor in securing external funding. Without this data, the application may lack the necessary evidence to support our case for funding.
Intended Use of the Data:
The data will be used exclusively for the purpose of completing the grant application. It will provide supporting evidence of program growth and graduate outcomes, which are key metrics required by the granting agency.
Timeframe for Data Access: Ongoing access, with data usage limited to the duration of the grant application process.
Data Sharing and Confidentiality:
The data will be accessed and used exclusively by the approved team within our department. It will not be distributed outside of the institution, except to the grant agency, and all access will adhere to institutional data governance, privacy, and security policies. Proper handling procedures will be followed to maintain data confidentiality
Purpose of Data Request:
I am requesting access to the CIRP Freshman Survey dashboard to analyze student expectations and experiences over the past three years. This data is required for an internal review of first-year student engagement to inform academic advising and student support strategies.
Justification for Data Need:
Understanding trends in student expectations and experiences is critical for shaping effective academic support services. Without this data, our institution may miss opportunities to tailor resources to better meet the needs of incoming students.
Intended Use of the Data:
The data will be used exclusively to support academic advising improvements and to inform student support programs. Findings will be presented internally to key stakeholders within the student success office.
Timeframe for Data Access:
Ongoing access, with data usage limited to the duration of the internal review process.
Data Sharing and Confidentiality:
The data will be accessed and analyzed solely by our internal review team. It will not be shared outside of the institution, and all data will be handled in compliance with institutional data privacy policies and security guidelines.
Purpose of Data Request:
I am requesting access to the NSSE Engagement Indicators dashboard to evaluate student engagement trends in academic and co-curricular activities over the past two survey cycles. This data will be used to inform institutional efforts to enhance student engagement and retention.
Justification for Data Need:
Student engagement is a key factor in persistence and academic success. Without this data, our retention initiatives may lack the necessary insights to develop targeted interventions.
Intended Use of the Data:
The data will be used exclusively to assess engagement patterns and develop recommendations for student engagement initiatives. It will be presented in internal planning meetings.
Timeframe for Data Access:
Continuous access limited to the strategic planning process for the upcoming academic year.
Data Sharing and Confidentiality:
The data will be accessed and used solely by the student affairs teams. It will not be shared outside of the institution, and all data will be handled in compliance with institutional data privacy policies and security guidelines.
Purpose of Data Request:
I am requesting access to the Course Enrollment by Department and Race/Ethnicity (Previous 5 Years) dashboard to analyze enrollment trends across academic departments with a focus on demographic representation. This data is needed to support institutional diversity and inclusion initiatives.
Justification for Data Need:
Understanding course enrollment patterns by race/ethnicity is essential for addressing potential disparities and ensuring equitable access to academic opportunities. Without this data, efforts to improve representation and inclusivity may lack sufficient evidence.
Intended Use of the Data:
The data will be used exclusively for internal assessment and strategic planning for diversity initiatives within academic departments.
Timeframe for Data Access:
Access will be utilized as needed during the diversity and inclusion planning cycle.
Data Sharing and Confidentiality:
Due to the sensitive nature of the requested data, all access will be limited to personnel with appropriate clearance levels within the DEI office. Data will be stored securely following institutional guidelines, and no personally identifiable information (PII) will be shared or published. Any external reporting will be conducted in anonymized or aggregated formats.
Purpose of Data Request:
I am requesting access to the Student Persistence - By Concentration dashboard to evaluate retention rates across different academic concentrations. This data will support our efforts to identify trends and improve student success strategies.
Justification for Data Need:
Monitoring persistence by concentration is essential for academic planning and resource allocation. Without this data, it will be challenging to implement targeted interventions to support students at risk of attrition.
Intended Use of the Data:
The data will be used exclusively for academic planning and advising to enhance student retention initiatives and support services.
Timeframe for Data Access:
Access within the Fall and Spring 2025 Academic Year with data usage limited to the current retention strategy review period.
Data Sharing and Confidentiality:
The data will be accessed and analyzed solely by the academic advising team. It will not be shared outside of the institution, and all data will be handled in compliance with institutional data privacy policies and security guidelines.
Purpose of Data Request:
I am requesting access to the Census Day Snapshot Dataset to obtain enrollment figures for strategic planning and reporting purposes. This data is required to inform institutional decisions regarding resource allocation and growth planning.
Justification for Data Need:
Accurate census data is critical for evaluating enrollment trends and planning for institutional capacity. Without this data, our strategic initiatives may lack reliable enrollment insights.
Intended Use of the Data:
The data will be used exclusively for internal reporting and planning purposes by the enrollment management.
Timeframe for Data Access:
One-time access, with data usage limited to the current planning cycle.
Data Sharing and Confidentiality:
The data will be accessed and reviewed solely by the enrollment team. It will not be shared outside of the institution, and all data will be handled in compliance with institutional data privacy policies and security guidelines.
Purpose of Data Request:
I am requesting access to the Peer Institution Admission dashboard to compare our admissions trends with peer institutions. This data is required to support benchmarking efforts and inform recruitment strategies.
Justification for Data Need:
Comparing admission trends with peer institutions is crucial for refining our recruitment strategies and staying competitive in the higher education landscape. Without this data, we may lack the insights needed to adjust our admissions approach effectively.
Intended Use of the Data:
The data will be used exclusively for strategic admissions planning and will be shared with the admissions leadership team for internal analysis.
Timeframe for Data Access:
Access for one year, for the admissions cycle planning period.
Data Sharing and Confidentiality:
The data will be accessed and used solely by the admissions teams. It will not be shared outside the institution, and all data will be handled in compliance with institutional data privacy policies and security guidelines.
Contact
Contact Name
Christy Wentz
Data Governance Manager
