Data Governance Glossary

BIWS Business Intelligence and Web Services

Cookbook definition explains the meaning and purpose of the data asset from a business/functional perspective.

Cookbook specifications the information and design of a variety of deliverables, such as reports, spreadsheets, dashboards, extracts, database views, or tables in a warehouse.

CRM Customer Relationship Manager System

A CRM system is used to manage an organization's interactions with current and potential customers. It centralizes customer information, tracks interactions, and supports alumni relations, student recruitment & enrollment.

Custodians are central or distributed areas or computer system administrators who are responsible for the operation and management of systems and servers which collect, manage and provide access to institutional data.

Data Cookbook is a data and report catalog for governance documentation tool to define and manage our data assets.

Data Culture is the shared mindset, behaviors, and values within an organization that prioritizes the use of data for informed decision-making, continuous improvement, and accountability.

Data Governance is the formal management of data.

Data Literacy is the ability to understand the data to inform decisions.

Data Stewards are subject-matter experts who ensure data is protected and ready to use by authorized data users.

Data Trustees are typically members of the senior staff who have planning and policy-level responsibility for the data within their functional areas and management responsibility for defined segments of institutional data.

Data Users are those who rely on the data to make informed decisions, to do their jobs or who perform analysis.

DGS Data Governance Subcommittee

EIC Enterprise Information Committee

The Enterprise Information Committee (EIC) compliments the faculty Committee on the Library & IT as a parallel group focused more on administrative systems and information. The EIC was convened on the recommendation of the Library and Information Technology Committee and approved by Senior Staff. There are three primary charges of the EIC:

• Prioritize major information systems.
• Provide formal data governance aligned with the priorities. 
• It serves as the review board for information security policies, strategy, and risk management.

ERP Enterprise Resource Planning System

An ERP system integrates various business processes across an organization into a unified system. It helps in managing day-to-day business activities like students, payroll, budgets, financial aid, human resources, and academic administration. 

EIS Enterprise Information Systems

FERPA Family Educational Rights and Privacy Act 

Federal law enacted in 1974 requiring any school receiving federal funds to protect the privacy of educational records.

Functional Areas are data domains, a logical grouping of related data based on a business or academic area.

HIPPA Health Insurance Portability and Accountability Act

Enacted by the U.S. Congress in 1996 that mandates covered entities to implement reasonable and appropriate security measures to protect all electronic protected health information (ePHI) against reasonably anticipated threats or hazards.

ISMS Information Security Management System

A set of policies and procedures for managing Hamilton College's sensitive data.

LMS Learning Management System

Used for administering, documenting, tracking, and delivering educational courses or training programs.

Metadata is the context of a data asset (name, data type, values, business object, security, usage).

SME Subject Matter Expert

All Data Governance Resources