April 2013

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In this Newsletter:

From the Editor

How Not To Be a Phish

New Mac Hardware for ITS-Managed Labs and Classrooms

Shortcuts For Efficiency

Gmail has a New Compose Window

Too Many Tabs Open in Your Chrome Browser?

Monday Productivity Pointers

ITS Newsletter Archives

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From the Editor - Maureen Scoones

On the heels of tax season, phishing schemes are more frequent these days. Ryan Coyle gives some pointers on how all of us can protect ourselves and our information and not fall prey to these schemes. Also in this issue, information about hardware changes in ITS labs and classrooms, ways to be more efficient using your computer and personal devices, and some important updates on the compose mail interface in your HillConnect account.


How Not To Be a Phish - Ryan Coyle

Give a person a fish and you feed him for a day. Teach a person to fish and you feed him for a lifetime. Teach a person how to identify phishing attacks and he will save himself and his company loads of embarrassment and fines. Perhaps that is not exactly how you remember the proverb, but it rings true. Trout season just began, but phishing season is year-round. More...

Photo By Brocken Inaglory (Own work) [GFDL, CC-BY-SA-3.0 or CC-BY-SA-2.5-2.0-1.0], via Wikimedia Commons


New Mac Hardware for ITS-Managed Labs and Classrooms - Chris Forte

Many Macs in ITS labs and classrooms are scheduled for replacement this summer. Our main goal with this replacement is to maximize the performance of the computers with shorter boot, login, and application launch times. Based on our testing, we determined the new Mac mini, appropriately configured with high performance components, is the best replacement option.

Please note:

  • Due to changes made by Apple, the new hardware will not contain:
    • An optical (CD/DVD) drive
    • A FireWire 800 port, however, USB 3.0 connections are available
  • In most locations, the minis will be connected to 22" wide-format 1080p HD flat panel displays
  • We plan on locking the minis in security brackets which allow for easy access to the power button and USB ports while preventing theft

If you have any questions about the new equipment or would like to discuss alternatives for your CD/DVD or FireWire needs, please feel free to contact Desktop Integration Services (x5437, dis@hamilton.edu)

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Shortcuts For Efficiency - Nikki Reynolds

It is "that time of year" again: Spring! The time when the air warms (it will, really!) and the plant life long dormant begins to quicken. It is also that time, post Spring Break, when faculty and students begin scrambling to see how much they can cram into the few remaining weeks of the semester, and all the rest of us just try to keep up. So what better time for tips on working more efficiently on your computer?

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Gmail has a New Compose Window - Maureen Scoones

As previously announced last November, Google launched a new compose window. Based on user feedback, they recently released an updated version of the Compose Window. You can try out the the newer, improved version by clicking on the Compose button and then clicking on "Try out the new compose experience." You will be able to temporarily revert to the previous version.

More information about the new Compose Window - the quick details
More in-depth information - including a video
ProfHacker's take on the new interface

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Too Many Tabs Open in Your Chrome Browser? - Maureen Scoones

If you are a Chrome user and you want to reduce your "tab clutter," OneTab is the extension for you! If you are like me, you read your email, click on a link, read part way through an article, and the phone rings. By the time you end the conversation, you forgot what you were doing and you go back to email. You click on another link, and another... Midway through the day, you notice your computer is feeling a little sluggish (as are you) and you see many tabs open.

Once OneTab is installed, all it takes in one click on the OneTab icon that appears in the top left corner of your browser window and all of your tabs are converted to a list. I started with 45 tabs open (yes, I know that's a bit excessive) and and quickly condensed it down to one. OneTab claims it frees up 95% of the memory in use by the separate tabs. I don't know that it was that dramatic for me, but it certainly was nice not to see all of the clutter!

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Monday Productivity Pointers - Maureen Scoones

Free technology tutorials are available from the Goodwill Foundation. These tutorials cover a range of computer and other topics. They even have mobile apps for their most popular tutorials, e.g. Microsoft Word 2010. The apps are available for the the iPad, iPhone, Kindle Fire, and Android devices.

If you are looking for something more in-depth, we subscribe to a full suite of tutorials through Lynda.com. Among the 1000 plus tutorials are computer topics and many business titles. Most recently released, Monday Productivity Pointers. Contact me (mscoones@hamilton.edu, x4178) for an account.

If you are working on a particular project and are not sure how best to use the tools available to you, call me and we can talk about your needs, match them with the appropriate tool, and then I'll help you learn what you need to know to get the job done.

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ITS Newsletter Archives

All past issues of the ITS Newsletter are available on our website.

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