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Using Remote Desktop in Windows 7

These instructions are for Windows XP users who want to remote into a Windows 7 computer.

Setting up your office computer for a Remote Desktop session

  1. Click on Start, select Control Panel and then double-click on System.
  2. Select Remote settings on the left
  3. When the window opens up select Allow connections from computers running any version Remote Desktop (less secure), as shown below.

  1. Verify that you have the proper permission to connect to your computer by clicking Select Users…

  1. Your domain and username should be listed as already having access (as shown below).

NOTE:  If you do not already have access, click on the Add.. button as shown above and a window similar to the one below will appear.  In the space below Enter the object names to select (examples):, type your domain (the domain for employees is Hamilton-d) and user ID.  For example Hamilton-d\dhubbard.  Click Check Names and, if it is a valid username, the domain name will disappear and your username will become underlined. For example, in the illustration below, hamilton-d\dhubbard will change to dhubbard. Click OK to close the Select Users window.

  1. Click OK to close the Remote Desktop Users window and click OK again to close the System Properties window.
  2. Next confirm your firewall is on and that it is set to allow Remote Desktop through. Click on Start, select Control Panel and then double-click on Windows Firewall.
  3. Click on Allow a program or feature through Windows Firewall.
  4. Click on Change settings. Scroll through the list to Remote Desktop and select boxes under Domain and Home/Work (Private), as shown on the next page.
  5. Click OK.

  1. Click on Start and then click on Run…
  2. In the Open: field, type cmd and click OK.

  1. A box with a black background and white text will appear.
  2.  Type ipconfig at the blinking cursor and press the Enter key on your keyboard.

  1. Make note of the IP Address (as shown above), you will need this number when you access your computer from home. (NOTE:  You should do this each time you plan to use Remote Desktop Access as IP addresses change periodically.) Close the window.
  2. To access your computer using Remote Desktop, your office computer must be on and logged into the Hamilton Network. To prevent someone from using your computer while you are away, we recommend that you lock your desktop.  To do so, press the , , and <Delete> keys simultaneously and then click on Lock Computer. 
  3. This completes setting up your computer.  These settings will remain in effect and do not need to be repeated.

Connecting to a Remote Computer

  1. Click on Start, select All Programs, select Accessories, select Communications and double-click on Remote Desktop Connection.
  2. In the Computer: field, type the IP address (from step 10 above) for your office computer.

NOTE:  If you need to transfer files back and forth between the remote computer and your computer you can click on Options.  In the expanded window, click on the tab called Local Resources, and at the bottom put a checkmark in the box next to Disk Drives.  When moving files from one computer to the next you will use Copy and Paste.  “Save as” and other familiar techniques will not work.

  1. Click Connect.  If you made your disk drives available (see note above) you will see a security warning about sharing disk drives.  Click on OK.
  2. In the Log On to Windows dialog box, type your username, password, and domain just as you would if you were in your office and then click OK.  For employees, the domain is Hamilton-d.

  • The Remote Desktop window will open and you will see the desktop settings, files, and programs that are on your office computer. Your office computer will remain locked and no one will be able to work at your office computer without a password, nor will anyone see the work you are doing on your office computer.  To improve performance, you will not see your usual desktop picture if one is in use.  Instead it may be a solid color, usually black.

Printing using Remote Desktop

  • At home your printer is the default printer.  To select your office printer, click on the drop-down menu where your printer is listed and select your office printer from the list. 

  • Click OK to print as you normally would.

To log off and end a session

  • In the Remote Desktop Session, click Start and select Disconnect

  • You will be asked if you are sure you want to disconnect. Click on Disconnect.

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Last updated: February 27, 2019


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