Proxy Information

For People Unable to Attend the Lottery

Housing Proxy Form

If you are unable to be present at a housing selection, you will need to designate a proxy. The housing proxy will act on your behalf to handle the housing selection process (signing up for blocking housing selection, selecting your room, etc.). It is your responsibility to designate a proxy at least three business days prior to any lottery process (blocking, co-op, substance-free and general housing selections) you may wish to participate in. 

Proxy designations after these deadlines will not be recognized. Please stop by the Office of Residential Life to complete a Housing Proxy Form or you may designate a housing proxy via email by completing the Housing Proxy Form and sending it to reslife@hamilton.edu.

No physical signature is required if the form is sent electronically from your Hamilton email account (we will not accept forms from non-Hamilton email addresses). Please complete this form with as much detail as possible to make the process of selecting a room easier for your proxy.  The Office of Residential Life will serve as your proxy if you would prefer, but you MUST specify that you would like us to do so on your proxy form.

**Note** Please be aware that your proxy form is not a binding agreement.  However, the room selected by your proxy IS binding and cannot be changed, so it is important that you let your proxy know your exact preferences. Please indicate your housing proxy as well as any specific information about the type of room you would like on your form.  If you do not designate a housing proxy and do not attend the housing lottery, you will be placed on the Fall Housing Waitlist. Housing Proxy forms must be submitted either in person or via Hamilton email by the person designating a proxy. 

For Students Acting as Proxies

If you are acting as a housing proxy for a student currently abroad or who is currently on campus and cannot attend the housing selection of their choice, please be sure to arrive on time and prepared for that housing selection. You must bring your Hamilton ID to the appropriate housing selection in order to participate. Please remember to select housing based on the preferences of the person for whom you are a proxy as your selection is final and cannot be changed.

**Note** Be sure to check with the person for whom you are a proxy to find out if they are interested in the co-op, substance-free or blocking housing selection options.

Contact Information

Residential Life

Elihu Root House, 2nd Floor
315-859-4023 reslife@hamilton.edu
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