2016 Guide to Summer Housing
The Office of Residential Life has a limited amount of housing to offer students who are full time employees of the College and students who are conducting full time research advised by a Hamilton Faculty member during the summer months. Students may occupy summer housing as long as they are working/researching a minimum of 35 hours per week. Should their work commitment end, they must vacate summer housing immediately.
Only Hamilton students of the classes of 2016, 2017, 2018 and 2019 are eligible for summer housing.
No new housing is available after July 22. (Housing is provided for full-time employees, not for early arrivals for fall semester.) Only students who will be in residence (in on-campus residential facilities) at Hamilton College in the fall are allowed to stay in summer housing after July 30.
All standard campus policies, as outlined in the student handbook, apply to summer residents. Any students found in violation of Campus Policy will be subject to the standard judicial consequences and may be required to leave summer housing.
- Summer housing will be in Babbitt and McIntosh for the 2016 summer.
Moving into and out of Summer Housing
- If you are living on campus for the Spring 2016 semester and plan to start working on or before May 26th then you must plan to be on campus for the entire summer transition period (May 16-26).
- If you are living on campus for the Fall 2016 semester and plan to continue summer work beyond July 30th then you must plan to be on campus for the entire fall transition period (July 22-August 3).
- If you were abroad or on a leave for the Spring 2016 semester then you may not move into summer housing until May 26th.
- If you will not be living on-campus for the Fall 2016 semester then you must leave summer housing by no later than July 30th.
Summer Transition Guidelines
- Participation is based on your work start/end dates and is not optional. If you cannot be on campus for all or part of the transition period then you need to adjust your work dates based on the information above.
- Spring to summer transition will be May 16-26. As soon as your summer room is ready, we will contact you via email and you will have 24 hours to move and return your old room key.
- Summer to fall transition will be July 22-August 3. As soon as your fall room is ready, we will contact you via email and you will have 24 hours to move and return your old room key.
- It is important that you plan to be on campus for the entire transition period and that you check email regularly. We need you to move quickly so Physical Plant can clean and prepare rooms for Reunion, which happens in early June, and for early arrival students in August.
Provisions of Summer Housing
All summer residents are required to follow the policies and procedures of the student handbook. The following are additional provisions established specifically for summer residents:
- Summer housing is only available to Hamilton College students employed full-time (35 hours or more a week) by the college or who are doing 35 hours per week of research sponsored by a Hamilton Faculty member.
- Rent will be at a rate of $49 per person, per full week of occupancy in a single room. Occupancy means either you or your belongings are in the room. A limited number of doubles are available, but can only be chosen by two people (the room must be filled) and rent will be $35 per week, per person. Rent charges start on May 23rd. The final day that rent will be charged is August 13th.
- If you are a member of the class of 2017, 2018, or 2019 then your summer rent will be added onto your student bill in September.
- If you are a member of the class of 2016 then you will pay your summer rent, in full, to the Business Office by no later than May 13, 2016. Once we are notified by the Business Office that you have paid then you will be approved for summer housing.
- If you cannot pay for summer housing by the deadline then please schedule an appointment to meet with Ashley Place to discuss other options.
- In the event of absence from the room, rent must still be paid. If you will be leaving during a portion of the summer and wish to avoid paying rent during that time, you must take all of your belongings with you and must properly check out with the Office of Residential Life. No storage of belongings is available. Any articles found in a room, hallway, or lounge areas after a student has moved out or after the date of occupancy has passed, will become the property of the College and will be disposed of. Only residents of the room should have furniture in the room. Storing belongings for individuals not in summer housing is not recommended and any belongings left after the move out date will be disposed of. Students will be charged for removal of personal items.
- No person other than the student(s) assigned to the room shall occupy the room.
- The room will be maintained in good condition; the Office of Residential Life should be notified in the event of mechanical or other maintenance problems.
- Maintenance and Operations or Safety and Security work may necessitate access to summer residences. The Office of Residential Life reserves the right to offer such access without prior notification in order to accomplish ongoing maintenance or safety work. However, we will attempt to contact residents to inform them of what needs to take place if at all possible.
- The residence hall will be locked, and residents will be given access through their Hill Card. In the interest of personal safety and property protection, all summer residents agree not to loan access cards to anyone and agree not to prop open any outside doors to the building at any time. Additionally, ground level windows are not to be used as entrances to the building.
- As the building will be locked, only summer residents and their accompanying guests will have access to the inside of the building. Therefore, the summer residents will be responsible for any damage that occurs and for missing items in the building during the period of occupancy. Damage and extra cleaning fees will be prorated to all residents.
- As members of a residential academic community, we all share the responsibility for creating and maintaining an atmosphere that is conducive to learning and to personal growth. Perhaps of greatest importance is an attitude of tolerance and respect for individuals. Hamilton will not accept behavior that abuses or shows contempt for the persons, opinions, life styles, or property of others.
- Pets are not permitted. Anyone found to have a pet (other than fish) will be in violation of the student conduct code and subject to eviction, in addition to judicial consequences. Furthermore, they will be responsible for all costs resulting from any needed cleaning and fumigating.
- No new housing is available after July 24th. (Housing is provided for full-time summer employees, not for early arrivals for fall semester.) Only students who will be in residence (in on-campus residential facilities) at Hamilton College in the fall are allowed to stay in summer residence locations after July 31st.
- All Summer Residents will be held accountable for excessive noise or other disturbance. Any behavior not in accordance with the rules and regulations set forth in the Hamilton Student Handbook may result in eviction from campus housing.
- All Summer Residents must vacate their assigned room and return their keys to the Office of Residential Life on the date set by Residential Life. Failure to return your key by this time will result in a charge of $25 for each unreturned key.
- No storage of any kind is permitted in public areas. Any personal property left in public areas will be removed by the College. The College reserves the right to terminate the lease at any time without cause.
How to Apply for Summer Housing
The summer housing lottery will take place on Thursday, May 5 (location TBA). Only students transitioning directly into summer housing (meaning they begin work on campus on or before May 26) will be allowed to participate. Furthermore, to be allowed to go through the lottery, a student must register for summer housing by completing the Summer Housing Application form. This form is available in the Residential Life office and needs to be submitted in the Office of Residential Life by 4 p.m. on Monday, April 25.
If you cannot attend the lottery, you may send a proxy in your place to select a room. You can designate a proxy by filling out a proxy form at the Office of Residential Life. This form can be found on the Residential Life web page. If necessary the form can be emailed to firstname.lastname@example.org. More specifics of the lottery will be emailed to you after the close of sign-ups on April 25.
Those students beginning jobs on or after May 27 will be allowed to select from available housing shortly before their arrival, and therefore will not participate in the room lottery. Those students must contact Residential Life approximately one week before arriving on campus. At that time, the student will have the opportunity to select a room from the available options. Single rooms are generally available at all times of the summer.
Any questions regarding summer housing can be directed to Ashley Place, Assistant Director for Residential Life, via email at email@example.com or phone (315-859-4023).