Other Policies and Procedures
Use of the Beinecke Student Activities Village
The Beinecke Student Activities Village is a multifaceted building designed to enhance the quality of social, cultural and educational programming for students, as well as develop a greater sense of community throughout the entire campus. Each room in the village conveys its own unique personality, which offers students a variety of possibilities for study, conversation, active participation and quiet relaxation.
The Kirkland (fireplace) Lounge, the Fillius Events Barn and the Tolles Pavilion (the Annex) are the only rooms in Beinecke Village that may be reserved for programming purposes. Individuals, organizations and departments requesting use of the Kirkland (fireplace) Lounge, the Fillius Events Barn, the Tolles Pavilion (the Annex) , and/or Events Barn must contact the Student Activities Office and complete a reservation form at least 72 hours prior to the date of the scheduled event. Attendance at a meeting of the Campus Activities Coordinating Committee (CACC) is required on the Tuesday prior to the event to ensure that all arrangements are in order. The CACC meets every Tuesday at 3 p.m. in the Penney Room, Bristol Center.
Large-scale catered functions such as banquets, buffets and dinners are limited to the Tolles Pavilion (the Annex) and are not permitted in the Events Barn. While the Tolles Pavilion (the Annex) may be used for social events with alcohol, the serving, consumption and/or presence of alcohol throughout the remainder of Beinecke Village, including the Events Barn, is strictly prohibited.
Information tables and displays may be arranged on Martin's Way and in the areas to the right of the Diner-side entrance. Requests for display space are limited and accommodated on a first-come, first-served basis. A minimum of 72 hours is required to process requests and reserve tables through the Student Activities Office.
Banners promoting events and programs may be placed along the Martin's Way bridge and from the loft windows over the Beinecke Village breezeway for no more than 24 hours and must be removed by the sponsor at the conclusion of the advertised event or program.