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Registrar

Office Hours

Monday - Friday
8:30 a.m. - 4:30 p.m.

Summer Hours
8 a.m. - 4 p.m.

Registrar's Office
Elihu Root House
315-859-4637
315-859-4632 (fax)

Information for New Faculty

Welcome to Hamilton!  We want you to have a successful start to your first semester, so we have collected some notes that will help you navigate your way throught the first few week.  Please stop by to introduce yourself to the staff or contact us with any questions.

WebAdvisor

WebAdvisor is the tool faculty use to access course rosters and submit final grades. Faculty with advisees will be able to access all of their advisee records and can clear advisees to register for courses. WebAdvisor uses your Hamilton email name and password. You can also add the WebAdvisor channel in My Hamilton to make navigation easier.  If you need assistance using WebAdivsor, please contact the office for a demo.

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Class List

Current and past class lists are available in WebAdvisor.  We do not provide printed rosters. Rosters are updated as soon as registration activity occurs.  Rosters can be customized to include waitlisted students. You can Email an individual student, or the entire class directly from the roster page. There is also a Photo Roster available for each class.  (Please note: Blackboard listings are NOT the official class or grade roster).

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Add/Drop Deadline 

Students must have the signature of the course instructor and their faculty advisor in order to add or drop courses.  Add/Drop is done through a paper course change form. It is the Student's responsibility to turn the completed form into the Registrar's Office before the deadline.  During the add period, faculty must keep track of class size, since many students do not turn the add slips in right away. Faculty may add as many students as they wish, or if the course has reached capacity, tell students that the course is closed.

Add Deadline - Friday, September 6 2 p.m. 
Drop Deadline - Wednesday, October 23 3 p.m.

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Dropped for Not Attending any Class Meeting during the 1st Week of Classes

Faculty MAY choose to drop any student who is registered, but who does not attend any class meetings during the 1st full week of classes.  Students can be dropped on WebAdvisor by checking the box in the Flag for Non-Attendance column on the Photo Roster page.  Please do NOT drop students who are on the waitlist. See the Policy on Attendance in the College Catalogue.

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Classroom Assignments

All courses are assigned rooms based on course size, type and location.  Room changes are difficult to make, especially for large classes.  If your classroom is too small, please call or email Diane Brady in the Registrar's Office (dbrady@hamilton.edu, x4638) for assistance. To schedule rooms for other meetings or discussions, please use the Events Calendar to find and request spaces.

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Final Grade Policy 

Final Grades are submitted online through WebAdvisor.  Grades are due 72 hours after the Final Exam for each course.   In the Spring, grades for Seniors MUST be submitted by NOON on the Wednesday after Finals.  Please plan for grading time in advance.  No final grades will be distributed to any students until all grades are in and processed.  If you will be leaving Clinton at the end of the term, be sure all your grades are turned in before you leave.

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Final Exams

The Fall 2013 Final Exam Schedule is available on the Registrar's Office Web Page.  The Exam schedule is set based on the course meeting time.  Exams meet in the same classroom as the regularly scheduled class.  Exams may NOT be changed from their scheduled time.  Students who request alternate seating must be accommodated only if they have a true conflict with anther OFFICIALLY scheduled exam or if they are scheduled for 3 exams in a single day.  They may request that one exam be given at an alternate time.

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Academic Calendar

Hamilton's academic calendar has two 15-week semesters (including the final exam week).  Classes are held on National Holidays during the academic year, unless the holiday falls during a scheduled break.  Some office may be closed on Labor Day, but classes will be in session.  For the 2013-14 year, the Registrar's Office will be open on Labor Day.

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