Resource Center - ESS - Hamilton College

Backup

Accessing the Academic Server Backup Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup Backup Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X Backup Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore Files in Windows XP Backup Setting up an immediate backup job to ESS Click on Start. Select All Programs, then Accessories, then System Tools, and then Backup. When the Backup or Restore Wizard window appears, click Next. In the Backup or Restore window select Back up files and settings and click Next. In the What to Back Up window, select Let me choose what to back up and click Next. In the Items to Back Up window that appears, you need to select the file and/or folders that will be backed up. In the left window, click on the “ ” sign to navigate through the directory structure. If you want to select a file or folder, click on the square box next to it. A blue check mark indicates that the entire folder will be backed up, while a black checkmark indicates a part of the folder will be backed up. The recommended files and folders to be backed up on a Windows XP machine are: Desktop C:\Documents and Settings\(user)\Desktop Documents – Exclude downloads, My Pictures, and My Music C:\Documents and Settings\(user)\My Documents Thunderbird Folder (includes address book, signatures, and settings) C:\Documents and Settings\(user)\Application Data\Thunderbird IE Favorites C:\Documents and Settings\(user)\Favorites Microsoft Office Templates C:\Documents and Settings\(user)\Application Data\Microsoft\Templates FileMaker Pro or PalmSync files? Other data you have filed outside of the My Documents folder In the Backup Type, Destination, and Name window, select your back up destination by clicking the down arrow and selecting H:, then click Next. If the H: drive is not available, click on the browse button. When the Save As windows opens click on the My computer icon (on the left). Then double click the H: drive so that it appears in the Save in box. Click Open and then Save. NOTE: When the Completing the Backup or Restore Wizard window appears, you need to decide if you are going to immediately start the back up process or continue on to Setting up a scheduled backup job on ESS on the next page. If you only want to back up your data once click, Finish. The backup process will begin and a window will appear showing the progress. Click on Close when the backup is complete. Setting up a scheduled backup job to ESS Click on the Advanced button. In the Type of Backup window, leave the choice as Normal. Click Next. In the How to Back Up window, check the box next to Verify data after backup. Click Next. In the Backup Options window, click in the circle next to Replace the existing backups and click Next. In the When to Back Up window, click in the circle next to Later to activate the schedule. Give the scheduled task a name by typing in the Job name text box (such as PC backup) Click on Set Schedule button to open the Schedule Job window. Select the frequency of the back up by clicking on the down arrow under Schedule Task. Then click on the desired task frequency and choose a time. Place a check in the box of the day(s) you would like the back up to run on your computer. NOTE: Your computer has to be on and logged into the ESS server. Click OK. Click Next. Type in your ESS password in both boxes and click OK. NOTE: The ESS password is normally what you use to login to your computer. Click Finish. Restoring all or part of the backup Double click on the backup.bkf file on the H drive. Click on Next. In the Backup or Restore window, select Restore files and settings and click on Next. In the What to Restore window, double click on folders on the left to see their contents and then select the any drive, folder, or file you want to restore by clicking in the box next to it. A blue check mark appears if you have successfully selected the item. When you have made all of your selections, click on Next. It is recommended that you restore the file(s) to a location different from the original location, such as the Desktop. Click on Advanced. In the Where to Restore window, select Alternate location under Restore files to: and then either type in the path name or browse to the desired destination. Click on Next. In the How to Restore window, select whether you want to leave or replace existing files. Click on Next. In the Advanced Restore Options window, click on Next. In the Completing the Backup or Restore Wizard window, click on Finish. The Restore Progress window will appear. When the restore is complete, the following window will appear. Click on Close. If a single file or folder is restored to an alternate location, the complete folder structure is also restored.
Backup and Restore in Windows 7 for Employees Backup Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Data Backup and Storage Backup Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Employee Storage Server (ESS) Backup ESS General Information The ESS provides all Hamilton employees a central location to store and backup critical files from their Macintosh and PC desktop computers. The Employee Storage Server (ESS) provides: Improved printing services for all office/lab/classroom computers. A central, secure area where all employees can backup or store their critical personal files from their on-campus desktop machine. These files will be accessible from any PC or Macintosh on-campus. (i.e. I can backup my own personal files from my computer) A central, secure area where each department can share files with other people in their department. (i.e. I can share files with other people in ITS for collaborative work) A central, secure area where employees can share files with people in various departments (i.e. I can share files with people in the Registrar office). ESS User Folder Quotas (Size Limits) Overview Every employee at Hamilton College is provided with disk space on the Employee Storage Server (ESS) to back up and/or store their critical documents and other electronic data from their office computer. Each academic and administrative department is also provided shared space for employees within the department to use to share documents or data with each other. Campus space is provided for employees to use to share files with employees in other departments Standards Each employee at Hamilton is given an initial disk quota of three Gigabytes (3 GB) to store their own personal files and data. Each department and campus space is also given an initial quota of One Gigabyte (1 GB). Requests for increases in disk quotas are handled by the ITS Network and Telecommunications Services team on an individual basis. Process for requesting Disk Quota Increases Individual employees or departments may request a permanent increase in their ESS disk quota each year in increments of 500 MB. Requests for space greater than 5 GB in size will be handled on an individual basis. A maximum of 10 GB of space per employee is allowed. Additional ESS disk space is available on a temporary basis for special projects, research, or instructional needs. Any requests for additional space will be referred to the Instructional Technology Services or Desktop Integration Services teams for alternative arrangements. The requestor must provide a time limit for the request, i.e., when he/she expects to no longer need the space (the time should not exceed one semester). Since the increase in disk quota is temporarily allocated, it is the requester's responsibility to either request an extension or to "backup" her/his files to another area when the additional quota expires. The Employment Storage Server (ESS) will not provide: Any access to students. Students have their own storage server (SSS) A place for you to backup your entire hard drive. The storage space we are providing is only to be used to backup or store your critical files. Most of your hard drive space is used to store applications which need to be completely re-installed if there were ever a problem with your machine, so it is pointless to back them up.

ESS

Accessing the Academic Server ESS Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup ESS Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X ESS Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore Files in Windows XP ESS Setting up an immediate backup job to ESS Click on Start. Select All Programs, then Accessories, then System Tools, and then Backup. When the Backup or Restore Wizard window appears, click Next. In the Backup or Restore window select Back up files and settings and click Next. In the What to Back Up window, select Let me choose what to back up and click Next. In the Items to Back Up window that appears, you need to select the file and/or folders that will be backed up. In the left window, click on the “ ” sign to navigate through the directory structure. If you want to select a file or folder, click on the square box next to it. A blue check mark indicates that the entire folder will be backed up, while a black checkmark indicates a part of the folder will be backed up. The recommended files and folders to be backed up on a Windows XP machine are: Desktop C:\Documents and Settings\(user)\Desktop Documents – Exclude downloads, My Pictures, and My Music C:\Documents and Settings\(user)\My Documents Thunderbird Folder (includes address book, signatures, and settings) C:\Documents and Settings\(user)\Application Data\Thunderbird IE Favorites C:\Documents and Settings\(user)\Favorites Microsoft Office Templates C:\Documents and Settings\(user)\Application Data\Microsoft\Templates FileMaker Pro or PalmSync files? Other data you have filed outside of the My Documents folder In the Backup Type, Destination, and Name window, select your back up destination by clicking the down arrow and selecting H:, then click Next. If the H: drive is not available, click on the browse button. When the Save As windows opens click on the My computer icon (on the left). Then double click the H: drive so that it appears in the Save in box. Click Open and then Save. NOTE: When the Completing the Backup or Restore Wizard window appears, you need to decide if you are going to immediately start the back up process or continue on to Setting up a scheduled backup job on ESS on the next page. If you only want to back up your data once click, Finish. The backup process will begin and a window will appear showing the progress. Click on Close when the backup is complete. Setting up a scheduled backup job to ESS Click on the Advanced button. In the Type of Backup window, leave the choice as Normal. Click Next. In the How to Back Up window, check the box next to Verify data after backup. Click Next. In the Backup Options window, click in the circle next to Replace the existing backups and click Next. In the When to Back Up window, click in the circle next to Later to activate the schedule. Give the scheduled task a name by typing in the Job name text box (such as PC backup) Click on Set Schedule button to open the Schedule Job window. Select the frequency of the back up by clicking on the down arrow under Schedule Task. Then click on the desired task frequency and choose a time. Place a check in the box of the day(s) you would like the back up to run on your computer. NOTE: Your computer has to be on and logged into the ESS server. Click OK. Click Next. Type in your ESS password in both boxes and click OK. NOTE: The ESS password is normally what you use to login to your computer. Click Finish. Restoring all or part of the backup Double click on the backup.bkf file on the H drive. Click on Next. In the Backup or Restore window, select Restore files and settings and click on Next. In the What to Restore window, double click on folders on the left to see their contents and then select the any drive, folder, or file you want to restore by clicking in the box next to it. A blue check mark appears if you have successfully selected the item. When you have made all of your selections, click on Next. It is recommended that you restore the file(s) to a location different from the original location, such as the Desktop. Click on Advanced. In the Where to Restore window, select Alternate location under Restore files to: and then either type in the path name or browse to the desired destination. Click on Next. In the How to Restore window, select whether you want to leave or replace existing files. Click on Next. In the Advanced Restore Options window, click on Next. In the Completing the Backup or Restore Wizard window, click on Finish. The Restore Progress window will appear. When the restore is complete, the following window will appear. Click on Close. If a single file or folder is restored to an alternate location, the complete folder structure is also restored.
Backup and Restore in Windows 7 for Employees ESS Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Data Backup and Storage ESS Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Employee Storage Server (ESS) ESS ESS General Information The ESS provides all Hamilton employees a central location to store and backup critical files from their Macintosh and PC desktop computers. The Employee Storage Server (ESS) provides: Improved printing services for all office/lab/classroom computers. A central, secure area where all employees can backup or store their critical personal files from their on-campus desktop machine. These files will be accessible from any PC or Macintosh on-campus. (i.e. I can backup my own personal files from my computer) A central, secure area where each department can share files with other people in their department. (i.e. I can share files with other people in ITS for collaborative work) A central, secure area where employees can share files with people in various departments (i.e. I can share files with people in the Registrar office). ESS User Folder Quotas (Size Limits) Overview Every employee at Hamilton College is provided with disk space on the Employee Storage Server (ESS) to back up and/or store their critical documents and other electronic data from their office computer. Each academic and administrative department is also provided shared space for employees within the department to use to share documents or data with each other. Campus space is provided for employees to use to share files with employees in other departments Standards Each employee at Hamilton is given an initial disk quota of three Gigabytes (3 GB) to store their own personal files and data. Each department and campus space is also given an initial quota of One Gigabyte (1 GB). Requests for increases in disk quotas are handled by the ITS Network and Telecommunications Services team on an individual basis. Process for requesting Disk Quota Increases Individual employees or departments may request a permanent increase in their ESS disk quota each year in increments of 500 MB. Requests for space greater than 5 GB in size will be handled on an individual basis. A maximum of 10 GB of space per employee is allowed. Additional ESS disk space is available on a temporary basis for special projects, research, or instructional needs. Any requests for additional space will be referred to the Instructional Technology Services or Desktop Integration Services teams for alternative arrangements. The requestor must provide a time limit for the request, i.e., when he/she expects to no longer need the space (the time should not exceed one semester). Since the increase in disk quota is temporarily allocated, it is the requester's responsibility to either request an extension or to "backup" her/his files to another area when the additional quota expires. The Employment Storage Server (ESS) will not provide: Any access to students. Students have their own storage server (SSS) A place for you to backup your entire hard drive. The storage space we are providing is only to be used to backup or store your critical files. Most of your hard drive space is used to store applications which need to be completely re-installed if there were ever a problem with your machine, so it is pointless to back them up.
ESS File Manager on the WWW ESS ESS File Manager on the WWW Provided you have access to the World Wide Web, it is possible to work with files you have stored in your ESS HOME directory from anywhere in the world. Your HOME directory is the folder on ESS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders on ESS through this interface. Accessing Your Files and Folders on ESS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your ESS password. The web interface will authenticate you via your e-mail login and will not require you to enter your ESS password. screenshot Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your ESS folder. screenshot To open a folder, simply click on the folder name. In this example, I clicked on the folder called backups and then the folder named Tbird. You can see this by looking at the top of the screen following the word Folder: screenshot To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. screenshot Reading and Modifying ESS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Windows screenshot screenshot Macintosh (You may or may not see the second screen because the file may automatically download to a default download location on your computer’s hard drive.) screenshot screenshot Saving Modified Files Back to your ESS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to ESS to overwrite the unmodified file. To upload a file from your computer to your ESS folder, click the Upload File link. screenshot If you are uploading a modified version of a file to replace the unmodified version of that file on ESS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. screenshot Browse to the file that you wish to upload. Highlight the file and click Open. Windows Macintosh screenshot screenshow Click Submit. The little box will close, the page will refresh, and the file will show up in your ESS folder. screenshot Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. Windows Macintosh screenshot screenshot If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. screenshot Renaming Files and Folders on ESS To rename a file or folder on ESS, click Rename next to the file or folder screenshot In the space provided, enter the name you want to give the file or folder and click Submit. screenshot The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out! screenshot

External Hard Drive

Backup and Restore Files in Mac OS X External Hard Drive Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Data Backup and Storage External Hard Drive Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

FTP

Accessing the Academic Server FTP Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.

Google Docs

Data Backup and Storage Google Docs Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

Mac OS 10.4 Tiger

Backup and Restore Files in Mac OS X Mac OS 10.4 Tiger Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

Mac OS 10.5 Leopard

Backup and Restore Files in Mac OS X Mac OS 10.5 Leopard Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

Mac OS 10.6 Snow Leopard

Backup Mac OS 10.6 Snow Leopard Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X Mac OS 10.6 Snow Leopard Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

My Hamilton

ESS File Manager on the WWW My Hamilton ESS File Manager on the WWW Provided you have access to the World Wide Web, it is possible to work with files you have stored in your ESS HOME directory from anywhere in the world. Your HOME directory is the folder on ESS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders on ESS through this interface. Accessing Your Files and Folders on ESS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your ESS password. The web interface will authenticate you via your e-mail login and will not require you to enter your ESS password. screenshot Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your ESS folder. screenshot To open a folder, simply click on the folder name. In this example, I clicked on the folder called backups and then the folder named Tbird. You can see this by looking at the top of the screen following the word Folder: screenshot To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. screenshot Reading and Modifying ESS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Windows screenshot screenshot Macintosh (You may or may not see the second screen because the file may automatically download to a default download location on your computer’s hard drive.) screenshot screenshot Saving Modified Files Back to your ESS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to ESS to overwrite the unmodified file. To upload a file from your computer to your ESS folder, click the Upload File link. screenshot If you are uploading a modified version of a file to replace the unmodified version of that file on ESS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. screenshot Browse to the file that you wish to upload. Highlight the file and click Open. Windows Macintosh screenshot screenshow Click Submit. The little box will close, the page will refresh, and the file will show up in your ESS folder. screenshot Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. Windows Macintosh screenshot screenshot If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. screenshot Renaming Files and Folders on ESS To rename a file or folder on ESS, click Rename next to the file or folder screenshot In the space provided, enter the name you want to give the file or folder and click Submit. screenshot The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out! screenshot

Network Drive

Employee Storage Server (ESS) Network Drive ESS General Information The ESS provides all Hamilton employees a central location to store and backup critical files from their Macintosh and PC desktop computers. The Employee Storage Server (ESS) provides: Improved printing services for all office/lab/classroom computers. A central, secure area where all employees can backup or store their critical personal files from their on-campus desktop machine. These files will be accessible from any PC or Macintosh on-campus. (i.e. I can backup my own personal files from my computer) A central, secure area where each department can share files with other people in their department. (i.e. I can share files with other people in ITS for collaborative work) A central, secure area where employees can share files with people in various departments (i.e. I can share files with people in the Registrar office). ESS User Folder Quotas (Size Limits) Overview Every employee at Hamilton College is provided with disk space on the Employee Storage Server (ESS) to back up and/or store their critical documents and other electronic data from their office computer. Each academic and administrative department is also provided shared space for employees within the department to use to share documents or data with each other. Campus space is provided for employees to use to share files with employees in other departments Standards Each employee at Hamilton is given an initial disk quota of three Gigabytes (3 GB) to store their own personal files and data. Each department and campus space is also given an initial quota of One Gigabyte (1 GB). Requests for increases in disk quotas are handled by the ITS Network and Telecommunications Services team on an individual basis. Process for requesting Disk Quota Increases Individual employees or departments may request a permanent increase in their ESS disk quota each year in increments of 500 MB. Requests for space greater than 5 GB in size will be handled on an individual basis. A maximum of 10 GB of space per employee is allowed. Additional ESS disk space is available on a temporary basis for special projects, research, or instructional needs. Any requests for additional space will be referred to the Instructional Technology Services or Desktop Integration Services teams for alternative arrangements. The requestor must provide a time limit for the request, i.e., when he/she expects to no longer need the space (the time should not exceed one semester). Since the increase in disk quota is temporarily allocated, it is the requester's responsibility to either request an extension or to "backup" her/his files to another area when the additional quota expires. The Employment Storage Server (ESS) will not provide: Any access to students. Students have their own storage server (SSS) A place for you to backup your entire hard drive. The storage space we are providing is only to be used to backup or store your critical files. Most of your hard drive space is used to store applications which need to be completely re-installed if there were ever a problem with your machine, so it is pointless to back them up.

SSS

Accessing the Academic Server SSS Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup SSS Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X SSS Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore in Windows 7 for Employees SSS Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Data Backup and Storage SSS Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

Windows 7

Backup Windows 7 Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore in Windows 7 for Employees Windows 7 Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Data Backup and Storage Windows 7 Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

Windows XP

Backup and Restore Files in Windows XP Windows XP Setting up an immediate backup job to ESS Click on Start. Select All Programs, then Accessories, then System Tools, and then Backup. When the Backup or Restore Wizard window appears, click Next. In the Backup or Restore window select Back up files and settings and click Next. In the What to Back Up window, select Let me choose what to back up and click Next. In the Items to Back Up window that appears, you need to select the file and/or folders that will be backed up. In the left window, click on the “ ” sign to navigate through the directory structure. If you want to select a file or folder, click on the square box next to it. A blue check mark indicates that the entire folder will be backed up, while a black checkmark indicates a part of the folder will be backed up. The recommended files and folders to be backed up on a Windows XP machine are: Desktop C:\Documents and Settings\(user)\Desktop Documents – Exclude downloads, My Pictures, and My Music C:\Documents and Settings\(user)\My Documents Thunderbird Folder (includes address book, signatures, and settings) C:\Documents and Settings\(user)\Application Data\Thunderbird IE Favorites C:\Documents and Settings\(user)\Favorites Microsoft Office Templates C:\Documents and Settings\(user)\Application Data\Microsoft\Templates FileMaker Pro or PalmSync files? Other data you have filed outside of the My Documents folder In the Backup Type, Destination, and Name window, select your back up destination by clicking the down arrow and selecting H:, then click Next. If the H: drive is not available, click on the browse button. When the Save As windows opens click on the My computer icon (on the left). Then double click the H: drive so that it appears in the Save in box. Click Open and then Save. NOTE: When the Completing the Backup or Restore Wizard window appears, you need to decide if you are going to immediately start the back up process or continue on to Setting up a scheduled backup job on ESS on the next page. If you only want to back up your data once click, Finish. The backup process will begin and a window will appear showing the progress. Click on Close when the backup is complete. Setting up a scheduled backup job to ESS Click on the Advanced button. In the Type of Backup window, leave the choice as Normal. Click Next. In the How to Back Up window, check the box next to Verify data after backup. Click Next. In the Backup Options window, click in the circle next to Replace the existing backups and click Next. In the When to Back Up window, click in the circle next to Later to activate the schedule. Give the scheduled task a name by typing in the Job name text box (such as PC backup) Click on Set Schedule button to open the Schedule Job window. Select the frequency of the back up by clicking on the down arrow under Schedule Task. Then click on the desired task frequency and choose a time. Place a check in the box of the day(s) you would like the back up to run on your computer. NOTE: Your computer has to be on and logged into the ESS server. Click OK. Click Next. Type in your ESS password in both boxes and click OK. NOTE: The ESS password is normally what you use to login to your computer. Click Finish. Restoring all or part of the backup Double click on the backup.bkf file on the H drive. Click on Next. In the Backup or Restore window, select Restore files and settings and click on Next. In the What to Restore window, double click on folders on the left to see their contents and then select the any drive, folder, or file you want to restore by clicking in the box next to it. A blue check mark appears if you have successfully selected the item. When you have made all of your selections, click on Next. It is recommended that you restore the file(s) to a location different from the original location, such as the Desktop. Click on Advanced. In the Where to Restore window, select Alternate location under Restore files to: and then either type in the path name or browse to the desired destination. Click on Next. In the How to Restore window, select whether you want to leave or replace existing files. Click on Next. In the Advanced Restore Options window, click on Next. In the Completing the Backup or Restore Wizard window, click on Finish. The Restore Progress window will appear. When the restore is complete, the following window will appear. Click on Close. If a single file or folder is restored to an alternate location, the complete folder structure is also restored.

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