Resource Center - SSS - Hamilton College

Active Directory (AD)

Student Organization Account Creation Process Active Directory (AD) There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.

Backup

Accessing SSS After Graduation Backup NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Accessing the Academic Server Backup Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup Backup Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X Backup Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore in Windows 7 for Employees Backup Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Connecting to SSS in Mac OS X Backup On-Campus This document explains how to connect to the Student Storage Server on Mac OS X computers while on-campus. Connect to SSS Make sure that your machine says Finder next to the Apple menu in the upper left corner of the screen. If it doesn’t, click anywhere on your desktop or on the Mac smiley face in the dock. Click on Go and then Connect to Server. In the line next to Server Address type sss.hamilton.edu and click Connect. Mac OS X 10.3 only Enter your network username and password. Click on Connect. Select students as the volume you wish to mount and click OK. Mac OS X 10.3 Mac OS X 10.4 or later This volume is arranged by class year. Open the folder for your class year and you will find a folder with your username. Create a desktop alias to your SSS folder NOTE: This should be done on personal computers only. NEVER create a desktop alias to your SSS folder on a public lab machine! OS X 10.3 or later - You can add your SSS folder to the sidebar on the left of your Finder window (the window you use to browse for files.) Find your folder and click and drag it into the sidebar in that window. Simply click on the folder in the sidebar to access your SSS folder. If you are not connected, it will prompt you for your username and password. Click once on your SSS folder (named with your username) to highlight it. Hold down the Apple and Option keys and continue to hold them while you click on this folder and drag it to your desktop. You should see a small curved arrow by your mouse pointer as you drag it. Release the mouse button while the pointer is on your desktop and release the Apple and Option keys after you release the mouse. The alias on your desktop will be a folder with a small arrow in the lower left corner. Simply double click on this alias to access your SSS folder. If you are not connected, it will prompt you for your username and password.
Connecting to SSS in Windows Vista and 7 Backup For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.
Connecting to SSS in Windows XP Backup On-Campus This document explains how to connect to the Student Storage Server (SSS) with Windows XP while on-campus. Mapping a Network Drive You can map a network drive in Windows XP so that you can easily access your SSS space. To set up a mapped drive go to Start, right click on My Computer, and select Map Network Drive. Next to Drive:, set the letter to H: or any other available letter. Next to Folder:, using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. Check the box to Reconnect at logon. Click on Connect using a different user name. Using your username, enter hamilton-s\username next to User Name. For example, if your name was Abraham Lincoln, you would enter hamilton-s\alincoln. Enter your network password next to Password. This password is likely to be the same as your e-mail password. If it is not, you can synchronize them following the directions outlined in this document: http://my.hamilton.edu/information-technology-services/resource-center/changing-your-hillconnect-and-ess-sss-passwords After entering the information as outlined above, click OK. You will be back at the first dialog box pictured in step 3. Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. Simply open My Computer and it will be listed under Network Drives. Using a Run Command You can also get to your SSS folder by going to Start and clicking on Run. Using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. A window may pop up asking for your user name and password, much like the one in the figure for step 4 above. Follow the same procedure outlined in step 4 to authenticate. After doing so, your SSS folder should open.
Data Backup and Storage Backup Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
SSS File Manager on the WWW Backup Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!
Student Storage Server (SSS) Backup Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

ESS

Accessing the Academic Server ESS Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup ESS Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X ESS Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore in Windows 7 for Employees ESS Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Data Backup and Storage ESS Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

Email

Student Organization Account Creation Process Email There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.

External Hard Drive

Backup and Restore Files in Mac OS X External Hard Drive Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Data Backup and Storage External Hard Drive Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

FTP

Accessing SSS After Graduation FTP NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Accessing the Academic Server FTP Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.

Google Docs

Data Backup and Storage Google Docs Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.

Graduation

Accessing SSS After Graduation Graduation NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).

Hamilton Website

SSS File Manager on the WWW Hamilton Website Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

HillConnect

Student Organization Account Creation Process HillConnect There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.

Listserv

Student Organization Account Creation Process Listserv There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.

Mac OS 10.4 Tiger

Backup and Restore Files in Mac OS X Mac OS 10.4 Tiger Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

Mac OS 10.5 Leopard

Backup and Restore Files in Mac OS X Mac OS 10.5 Leopard Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

Mac OS 10.6 Snow Leopard

Backup Mac OS 10.6 Snow Leopard Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X Mac OS 10.6 Snow Leopard Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Student Storage Server (SSS) Mac OS 10.6 Snow Leopard Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Mac OS 10.7 Lion

Student Storage Server (SSS) Mac OS 10.7 Lion Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Mass Mailing Lists

Student Organization Account Creation Process Mass Mailing Lists There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.

My Hamilton

SSS File Manager on the WWW My Hamilton Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

Network Drive

Student Storage Server (SSS) Network Drive Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Printing

Student Organization Account Creation Process Printing There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.

SSS

Accessing SSS After Graduation SSS NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Accessing the Academic Server SSS Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup SSS Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X SSS Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore in Windows 7 for Employees SSS Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Connecting to SSS in Mac OS X SSS On-Campus This document explains how to connect to the Student Storage Server on Mac OS X computers while on-campus. Connect to SSS Make sure that your machine says Finder next to the Apple menu in the upper left corner of the screen. If it doesn’t, click anywhere on your desktop or on the Mac smiley face in the dock. Click on Go and then Connect to Server. In the line next to Server Address type sss.hamilton.edu and click Connect. Mac OS X 10.3 only Enter your network username and password. Click on Connect. Select students as the volume you wish to mount and click OK. Mac OS X 10.3 Mac OS X 10.4 or later This volume is arranged by class year. Open the folder for your class year and you will find a folder with your username. Create a desktop alias to your SSS folder NOTE: This should be done on personal computers only. NEVER create a desktop alias to your SSS folder on a public lab machine! OS X 10.3 or later - You can add your SSS folder to the sidebar on the left of your Finder window (the window you use to browse for files.) Find your folder and click and drag it into the sidebar in that window. Simply click on the folder in the sidebar to access your SSS folder. If you are not connected, it will prompt you for your username and password. Click once on your SSS folder (named with your username) to highlight it. Hold down the Apple and Option keys and continue to hold them while you click on this folder and drag it to your desktop. You should see a small curved arrow by your mouse pointer as you drag it. Release the mouse button while the pointer is on your desktop and release the Apple and Option keys after you release the mouse. The alias on your desktop will be a folder with a small arrow in the lower left corner. Simply double click on this alias to access your SSS folder. If you are not connected, it will prompt you for your username and password.
Connecting to SSS in Windows Vista and 7 SSS For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.
Connecting to SSS in Windows XP SSS On-Campus This document explains how to connect to the Student Storage Server (SSS) with Windows XP while on-campus. Mapping a Network Drive You can map a network drive in Windows XP so that you can easily access your SSS space. To set up a mapped drive go to Start, right click on My Computer, and select Map Network Drive. Next to Drive:, set the letter to H: or any other available letter. Next to Folder:, using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. Check the box to Reconnect at logon. Click on Connect using a different user name. Using your username, enter hamilton-s\username next to User Name. For example, if your name was Abraham Lincoln, you would enter hamilton-s\alincoln. Enter your network password next to Password. This password is likely to be the same as your e-mail password. If it is not, you can synchronize them following the directions outlined in this document: http://my.hamilton.edu/information-technology-services/resource-center/changing-your-hillconnect-and-ess-sss-passwords After entering the information as outlined above, click OK. You will be back at the first dialog box pictured in step 3. Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. Simply open My Computer and it will be listed under Network Drives. Using a Run Command You can also get to your SSS folder by going to Start and clicking on Run. Using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. A window may pop up asking for your user name and password, much like the one in the figure for step 4 above. Follow the same procedure outlined in step 4 to authenticate. After doing so, your SSS folder should open.
Data Backup and Storage SSS Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
SSS File Manager on the WWW SSS Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!
Student Organization Account Creation Process SSS There are two types of accounts managed using the Student Organization Management system, Mass E-mail Only and Student Organization accounts. Both account types are described below. Mass E-mail Mass E-mail accounts are used by student groups who only need the ability to post messages directly to ListServs. One e-mail addres, specified by the submitter, is given posting privileges. The address can either by a student's Hamilton e-mail address or a generic group account. This system allows submitters to request a group e-mail account. This request is sent to Debby Quayle, who communicates directly with the submitter to create the e-mail account. Once the Mass E-mail Group information is reviewed and approved by Student Activities the necessary ListServ commands are automatically sent and the account is granted ListServ posting privileges. Student Organization Recognized Student Organizations have to be approved by Student Activities every year, and are required to provide contact and leadership information, a membership roster, and a constitution. By registering, student organizations have benefits including using the College name, access to facilities, vans, funding, supplies and resources, and e-mail and storage server space. Student Organizations have the ability to request an organization e-mail address. This request is sent to Debby Quayle, who works directly with the organization's leadership to create the account.
Student Storage Server (SSS) SSS Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Windows 7

Backup Windows 7 Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore in Windows 7 for Employees Windows 7 Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Connecting to SSS in Windows Vista and 7 Windows 7 For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.
Data Backup and Storage Windows 7 Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Student Storage Server (SSS) Windows 7 Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Windows Vista

Connecting to SSS in Windows Vista and 7 Windows Vista For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.

Windows XP

Connecting to SSS in Windows XP Windows XP On-Campus This document explains how to connect to the Student Storage Server (SSS) with Windows XP while on-campus. Mapping a Network Drive You can map a network drive in Windows XP so that you can easily access your SSS space. To set up a mapped drive go to Start, right click on My Computer, and select Map Network Drive. Next to Drive:, set the letter to H: or any other available letter. Next to Folder:, using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. Check the box to Reconnect at logon. Click on Connect using a different user name. Using your username, enter hamilton-s\username next to User Name. For example, if your name was Abraham Lincoln, you would enter hamilton-s\alincoln. Enter your network password next to Password. This password is likely to be the same as your e-mail password. If it is not, you can synchronize them following the directions outlined in this document: http://my.hamilton.edu/information-technology-services/resource-center/changing-your-hillconnect-and-ess-sss-passwords After entering the information as outlined above, click OK. You will be back at the first dialog box pictured in step 3. Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. Simply open My Computer and it will be listed under Network Drives. Using a Run Command You can also get to your SSS folder by going to Start and clicking on Run. Using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. A window may pop up asking for your user name and password, much like the one in the figure for step 4 above. Follow the same procedure outlined in step 4 to authenticate. After doing so, your SSS folder should open.

SSS

Available Resources