Resource Center - Hamilton Website

Backup

Setting up LogManager on a Web Server Backup Notes LogManager.vbs and set up was created by Jesse Thomas and implemented by Jason Quatrino. LogManager related files are located at \\ess\its\Network Services\scripts\logmanager When run without any options the script writes to Events/Application Log with source of "WSH" "LogZip" job is scheduled in Windows Scheduler on WEB1, WEB2, ACADEMICS, STUDENTS, DEVELOP web servers. Zipped files write to \\polaris\l$\analyze\{server name} Schedule as of 11/29/2010 ACADEMICS: Sun, 2:00 AM STUDENTS: Sun, 3:00 AM PREVIEW: Sun, 4:00 AM COURSES: Sun, 5:00 AM PEOPLE: ? WEB1-V: Fri, 9:00 AM WEB2-V: Fri, 9:05 AM Installing LogManager Install 7-Zip command line version. Download at http://www.7-zip.org/download.html Make sure it's in the exe path so it can be run from the command line. 7-Zip version must be 32-bit command line version. Install location: C:\WINDOWS\System32\7za.exe Create folder C:\logmanager Copy logmanager.vbs to C:\logmanager Hint: Execute in "-dry" mode to test for errors. Create Scheduled Task Open Windows Task Scheduler and create new task. Settings should be as follows: "General" tab: Task name should be "Log Manager - {SITE NAME}" e.g.: Log Manager - ACADEMICS Choose "Run whether user is logged in or not" Run as hamilton-d\webstart. Note: You may be asked to provide a password when saving the new task. Run with highest privileges "Triggers" tab: Choose "On a schedule" and set up a schedule. Note: most tasks are run weekly. "Actions" tab: Action: Start a program Program: C:\Windows\System32\cscript.exe Add arguments: "C:\LogManager\logManager.vbs" "log file location" "archive location" e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze\academics" Start In: C:\WINDOWS\system32 Running from Command Line Open CMD prompt Navigate to C:\Windows\System32 Execute command: "C:\LogManager\logManager.vbs" "log file location" "archive location" {-dry/-debug} -dry -> dry run. displays debugging information and how logfiles would be processed (without archiving or deleting them) -debug -> debug information displayed in console window. e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze"
SSS File Manager on the WWW Backup Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

FTP

Windows Web Publishing FTP Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Hamilton Website

Adding an alert to the ITS home page Hamilton Website In the event of a widespread technical issue impacting a large number of users, a message can be placed on the ITS home page. A widespread issue is defined as a technical problem that impedes business or classroom activities for more than 30 minutes (or for an unknown length of time). Examples: HillConnect is unavailable. Blackboard is down. In addition to adding a message to the ITS home page, you may also want to contact Communications (Esena Jackson, x4681) to place a message in the alerts section in My Hamilton. Contacts for placing a message on the ITS Home Page Primary: Maureen Scoones (x4178 or mscoones@hamilton.edu) Secondary: Web Services (x4932 or webhelp@hamilton.edu) Contacts for placing a message on My Hamilton Primary: Esena Jackson (x4681 or ejackson@hamilton.edu) Secondary: Web Services (x4932 or webhelp@hamilton.edu) Procedure to add a message to the ITS Home Page Add a new Custom Code module. Paste in the following code, and change "ERROR MESSAGE HERE" to your message. <div class="ui-widget"> <div class="ui-state-error ui-corner-all" style="padding: 0 .7em;"> <span class="ui-icon ui-icon-alert" style="float: left; margin: .3em;"></span> <strong>Alert:</strong> ERROR MESSAGE HERE </div> </div> Procedure to add a message to My Hamilton There is a management tool that Communications and Web Services both are aware of.
Assistant Web Developer Training Tasks Hamilton Website Purpose The outline below provides guidelines for training a new web team employee. Training should be tailored to the employee’s existing skill set. As such, training elements can be added and/or removed as needed. Administrative New Employee paperwork Requires: Two forms of identification as described at http://www.uscis.gov/files/form/i-9.pdf Canceled check for direct deposit form Discuss, create schedule Contact Help Desk regarding new employee user account Add user to Web Admins or Web Students group Schedule Orientation Time Sheets Labor Time Tracker Break Room Restrooms Hours Campus Safety: Parking Sticker Webhelp Schedule Monitoring E-mail Account Setup/Thunderbird Configuration Name, Office, Phone, E-mail, Request Summary Training HTML Javascript HTML DOM CSS ColdFusion (Lynda.com CDs: Essential, Beyond the Basics, What’s New in CF9) SQL Fundamentals JQuery Essential Training: Lynda.com See Maureen Scoones for log in. Hamilton Development Environment Server Environment Test & Live SiteManager & Templates Trusted Cache Version Control Sample Application 1 Quatrino has project proposal Form to Database/E-mail Code Reviews Sample Application 2 Quatrino has project proposal CRUD Interface (CReate, Update, Delete) Code Reviews Generator Bug Log Application Inventory/Case Tracking Web Support Form Email, clear, thorough descriptions are important. Begin Standard Responsibilities Application Development System Support
Configuring the First Year Student Survey Hamilton Website Notes New students are directed to this survey in mid- to late-July. Matthew Carr administers the system. Each student has a unique ID generated by the Higher Education Research Institute. Matt sends us these IDs in a spreadsheet so we can pre-load the IR_FirstYear table. Each CIRPID is appended to request.cirplink (see below) to create a unique link for each student. The system is located at http://my.hamilton.edu/oir/first-year-survey Students are passed through this page so they can review the completion status of the CIRP survey and the Qualtrics supplement. The administration area is located at http://my.hamilton.edu/oir/first-year-survey-administration Matt uses this form to upload a spreadsheet nightly. This spreadsheet updates the "submitstatus" and "submitdate" columns in the IR_FirstYear table. Instructions Verify the following parameters in /college/institutional_research/FirstYear/admin/parameters.cfm with Matt Carr: request.cirplink request.supplementlink request.surveyOpenDate Import the spreadsheet data Matt provides to IR_FirstYear Test http://my.hamilton.edu/oir/first-year-survey by passing one of the Colleague IDs into the url, e.g.: http://my.hamilton.edu/oir/first-year-survey?colleagueid=1234567. Be sure to verify that both survey links are working properly.
Course Schedule Term Update Hamilton Website Update current term in files /includes/customcode/applications/courses/schedule.cfm /applications/scheduledtasks/courseschedule.cfm Run schedule task at /applications/scheduledtasks/courseschedule.cfm to import current term courses. Check the Course Schedule page http://www.hamilton.edu/courses/printable-schedule and verify that the current term courses were imported.
My Hamilton Hamilton Website My Hamilton is your personalized view of information at Hamilton, as well as a starting point for accessing information and entertainment from all over the Web. My Hamilton gives you customizable control over the Web resources and information that are available to you, such as your Hamilton E-mail, calendar, ESS/SSS space, Hill Card and Blackboard accounts. My Hamilton uses tabs to group certain resources. Each resource is called a channel. There is an [EDIT] button on each channel which enables you to manage display settings and content for the channel. Home The main section in which you can add channels for direct access to your E-mail, WebAdvisor, Blackboard, Facebook, Personal Calendar etc. Communities These provide access to Listservs to which you are subscribed, campus messages and events and messages from the Hamilton community (e.g marketplace, lost and found, ride board). Tools Access to the following: Resource Applies To Academic Resources Employees Budget Center Employees Campus Safety - statistics Students,Employees Card Services - for making deposits and activating/deactivating the Hill Card Students, Employees College Business - for paying bills online Students Course Tools - for accessing your WebAdvisor account Students Financial Aid - for accessing your award letter Students, Employees Human Resources Employees Library - for accessing the Alex Library Catalog, Reserves, E-Journals, and Databases Students, Employees Mail Center - for retrieving your mail number and combinations Students Personal Information - view and edit your contact information Students Physical Plant Students Student Organizations Students Transportation Students News Access to the most recent college news new feeds from ABC News, BBC, CNN, New York Times, Washington Post etc.. You can also add your own news feeds. Links Add your own collection of links to your My Hamilton page. To begin adding your own collection of links, click the "Add Link Group" button. Files Access your personal space through My Hamilton ESS SSS Courses Access Blackboard through My Hamilton. Setup Layout Options - change the number of columns on your home page. You can also reset your tabs, channels, and settings back to the original layout by clicking the RESET CHANNELS. Your data (contacts, links, news, etc.) will not be lost, but your display preferences will be removed. My Profile - update your Hamilton College Profile and your Hamilton Community profile. Passwords and Security - Sync passwords - Your network password will be the same as your My Hamilton/E-mail password. Themes - change the color scheme on your My Hamilton page.
Setting up LogManager on a Web Server Hamilton Website Notes LogManager.vbs and set up was created by Jesse Thomas and implemented by Jason Quatrino. LogManager related files are located at \\ess\its\Network Services\scripts\logmanager When run without any options the script writes to Events/Application Log with source of "WSH" "LogZip" job is scheduled in Windows Scheduler on WEB1, WEB2, ACADEMICS, STUDENTS, DEVELOP web servers. Zipped files write to \\polaris\l$\analyze\{server name} Schedule as of 11/29/2010 ACADEMICS: Sun, 2:00 AM STUDENTS: Sun, 3:00 AM PREVIEW: Sun, 4:00 AM COURSES: Sun, 5:00 AM PEOPLE: ? WEB1-V: Fri, 9:00 AM WEB2-V: Fri, 9:05 AM Installing LogManager Install 7-Zip command line version. Download at http://www.7-zip.org/download.html Make sure it's in the exe path so it can be run from the command line. 7-Zip version must be 32-bit command line version. Install location: C:\WINDOWS\System32\7za.exe Create folder C:\logmanager Copy logmanager.vbs to C:\logmanager Hint: Execute in "-dry" mode to test for errors. Create Scheduled Task Open Windows Task Scheduler and create new task. Settings should be as follows: "General" tab: Task name should be "Log Manager - {SITE NAME}" e.g.: Log Manager - ACADEMICS Choose "Run whether user is logged in or not" Run as hamilton-d\webstart. Note: You may be asked to provide a password when saving the new task. Run with highest privileges "Triggers" tab: Choose "On a schedule" and set up a schedule. Note: most tasks are run weekly. "Actions" tab: Action: Start a program Program: C:\Windows\System32\cscript.exe Add arguments: "C:\LogManager\logManager.vbs" "log file location" "archive location" e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze\academics" Start In: C:\WINDOWS\system32 Running from Command Line Open CMD prompt Navigate to C:\Windows\System32 Execute command: "C:\LogManager\logManager.vbs" "log file location" "archive location" {-dry/-debug} -dry -> dry run. displays debugging information and how logfiles would be processed (without archiving or deleting them) -debug -> debug information displayed in console window. e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze"
SiteManager - How do I add a page or file? Hamilton Website Add a Page or File NOTE: SiteManager can be used both on and off the Hamilton campus. Within the site/section where you want to add the new page, click on Add a page. Enter a Page Title. The Page Title is what appears in your list of pages and in the blue band at the top of the web page. If you include spaces within your title, the address will include hyphens where you had spaces. Choose a Page Type. The Page Type can be either Web Page or downloadable file, e.g. PDF, Word or Excel document. If uploading a file, click on Browse and locate and select the file to upload. If the file is not a PDF and you want to convert it, check the box to Convert to PDF. The page will inherit the template design of the site/section. Click on Submit. Related Links How do I delete a page? How do I edit a page/replace a downloadable file?
SiteManager - How do I add audio/video? Hamilton Website Add Audio NOTE: Accepted File Types: MP3 Select the Audio module. Find Media tab: search for media you or others have already added. Add New Media tab: add new audio files for immediate or later use. My Media tab: see all audio media you have uploaded. When you’ve found the audio file, select insert. Adding Video NOTE: Accepted File Types: Flash (FLV) and Quicktime (MOV) (DV) NOTE: Files must be limited to 500 MB Select the Video module. The video media library will look exactly like the audio media library. Find Media tab: search for media you or others have already added. Add New Media tab: add new video files for immediate or later use. My Media tab: see all video media you have uploaded. When you’ve found your video file, select insert.
SiteManager - How do I add comments? Hamilton Website Add Comments Select the Comments module. Settings Tab – Set Type of Comments: Moderated – add the list of moderators Not Moderated Comments Tab – See the comments posted, approve to show on page. Add Custom Content NOTE: Only use if you have knowledge of HTML. Select the Custom Content module. Enter your HTML code and click on save. Add Google Forms and Calendars Select the Google Forms and Calendars module. Follow the instructions in the box and click on Save. Add a Google Map Select the Google Map module. Fill in the information and click on Save. Add Hamilton News Select the Hamilton News module. Fill in the information and click on Save. Add Navigation Select the Navigation module. NOTE: Links will appear as the default heading. That can be changed later. Under your heading, enter a title and a URL, either by choosing a page or entering a specific URL, then click save. Repeat the previous step for all other links you want to add. Add Site Contact Information Select the Site Contact module. Fill in the information and click save. If the information is already in the text and correct, click save.
SiteManager - How do I add custom content? Hamilton Website Add Custom Content NOTE: Only use if you have knowledge of HTML. Click on an Add Content button and select the Custom Content module. Enter your HTML code and click on save. Add Facebook Like Button Click on Add Content and select the custom content module. In a separate window or tab, go to http://developers.facebook.com/docs/reference/plugins/like/ Enter the URL of the Facebook page for which you want to create a like button. Uncheck send button. Click Get code. Select the IFRAME option and copy the code. In your content module, paste the code and click save. Add Facebook Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module. Insert the following code (Include < and at the beginning of the code and remove the spaces in < / iframe>): iframe allowtransparency="true" src="http://www.facebook.com/connect/connect.php?id=###############&connections=0&stream=1" style="border: none; width: 300px; height: 380px;" frameborder="1" scrolling="no"> < / iframe> Insert your Facebook page's 10 or 15-digit id in place of the 15 # symbols. Your page's id is normally at the end of your page's URL. (You will need another tab/window to get to the Facebook page) If not, follow these instructions: On your page, right click and select view page source. In the Source Code, search (Control F on Windows, Cmd F on Mac) for profile_id=. Following that portion of the code is a 10 or 15-digit id. Insert that in place of the 15 # symbols. Click save. Add Twitter Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module In a new tab, go to https://twitter.com/about/resources/widgets/widget_profile Select a username (the twitter feed you would like your website to follow). Once you've finished editing the other preferences (we do not recommend editing appearance or dimensions), click finish & grab code. Copy that code and paste it into the custom content module and click save.
SiteManager - How do I add Facebook Plugins? Hamilton Website Add Facebook Like Button Click on Add Content and select the custom content module. In a separate window or tab, go to http://developers.facebook.com/docs/reference/plugins/like/ Enter the URL of the Facebook page for which you want to create a like button. Uncheck send button. Click Get code. Select the IFRAME option and copy the code. In your content module, paste the code and click save. Add Facebook Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module. Insert the following code (Include < and at the beginning of the code and remove the spaces in < / iframe>): iframe allowtransparency="true" src="http://www.facebook.com/connect/connect.php?id=###############&connections=0&stream=1" style="border: none; width: 300px; height: 380px;" frameborder="1" scrolling="no"> < / iframe> Insert your Facebook page's 10 or 15-digit id in place of the 15 # symbols. Your page's id is normally at the end of your page's URL. (You will need another tab/window to get to the Facebook page) If not, follow these instructions: On your page, right click and select view page source. In the Source Code, search (Control F on Windows, Cmd F on Mac) for profile_id=. Following that portion of the code is a 10 or 15-digit id. Insert that in place of the 15 # symbols. Click save.
SiteManager - How do I add Google Forms, Calendars, and Maps? Hamilton Website Add Google Forms and Calendars Click on an Add Content button and select the Google Forms and Calendars module. Follow the instructions in the box and click on Save. Add a Google Map Click on an Add Content button and select the Google Map module. Fill in the information and click on Save.
SiteManager - How do I add Hamilton News? Hamilton Website Add Hamilton News NOTE: Academics Sites do not have this module; they have an "Article Database" module, which is currently unusable. Click on an Add Content button and select the Hamilton News module. Fill in the information (be sure to enter tags or no articles will display!) and click on Save.
SiteManager - How do I add Navigation? Hamilton Website Add Navigation Click on an Add Content button and select the Navigation module. NOTE: Links will appear as the default heading. That can be changed later. Under your heading, enter a title and a URL, either by choosing a page or entering a specific URL, then click save. (NOTE: If you are linking to a website outside of hamilton.edu, we suggest checking new window.) Repeat the previous step for all other links you want to add. NOTE: All navigation modules on the official (www) Hamilton site must be accordion.
SiteManager - How do I add new media? Hamilton Website The Web Media Library The Web Media Library holds image, audio, and video assets. Add Assets to the Web Media Library You can get to the Web Media Library via: From within SiteManager, click on the Web Media Library tab. When in the editing mode, follow the steps above to Add Content, choosing the Audio, Images, or Video option. When in the text editing mode, click on the Image icon on the toolbar. Click on the Add New Media tab. NOTE: Manipulation of assets should be done BEFORE adding them to SiteManager, For example, you can resize images in SiteManager, but you cannot edit them, e.g. crop or fix red eye. The Name field is required. Use names that accurately describe the image. Appropriately named images will allow for easier retrieval by you and by other web editors at a future time. Click on the Select Media button to locate the audio file, image, or video on your hard drive, network space, CD, etc. If you’d like, you can add a Caption or Attribution. If you want to share this asset with others, leave the box next to Private unchecked, otherwise click once in the box to check it. You will be the only person able to see and edit this image. Click on Save Media.
SiteManager - How do I add text? Hamilton Website Add Text Click on an Add Content button and select the Text module. Enter your text in the Edit Content window. Click Save. Paste Text from Word Chances are that you already have the text for your page typed, most likely in Microsoft Word. When pasting into the Edit Content Window, all of the formatting will be stripped. If, however, you drag and drop the text, the formatting will be preserved. Styles The styles available for you to use when formatting your pages are dependent on the Template. These are predefined styles and cannot be changed, i.e. use a different color, font or size. Styles for pages on http://www.hamilton.edu need to follow the Web Style Guidelines. Apply a Style Select the text to which you want to apply a style. From the Styles menu, choose the desired style. Remove a Style (subject to change) Select the text for which you want to remove the style. Click on the Remove Format button on the toolbar.
SiteManager - How do I add/edit a slideshow? Hamilton Website Add a Slideshow Click on an Add Content button and select the Slideshow module. Click on Add Image. Search for or upload your images. Click on Insert. Add your next image. Rearrange your images using drag and drop. Click on the Advanced tab to set how your slideshow will play. Click on Save Settings.
SiteManager - How do I add/edit images? Hamilton Website Add Images Accepted File Types: JPG, GIF, and PNG Images can be added in one of two ways: In their own Content module: Select the Images module. Within a Text module, e.g. if you want your text to flow around an image: Click on the Image button on the toolbar within the text editor. Click on Browse Server. Does the image you need already exist? If you are not sure, search for it. Type in a search term under Search and click on Search Images. To use an image that already exists, click on the Insert. On the Basic tab, select the size of the image, choose to include the caption and/or attribution associated with the image. On the Advanced tab, if applicable, define a link to associate with the image, and/or a custom width and height. Click on Insert Media. If you are inserting the image within a Text module, the Image Properties window will appear at which point you can add Alternative Text (important for people using screen readers), change the size of the image (measured in pixels), add a border to it (the images on our site have a border of zero), add horizontal or vertical space (so the image is not so close to the text), and finally, choose how you want it aligned. Click OK. Edit Your Image SiteManager cannot edit images. For advice on editing images, see here.
SiteManager - How do I delete a page? Hamilton Website Delete a Page Click on the Delete icon next to the name of the page. Click on OK in the window that appears to delete the page.
SiteManager - How do I edit a page/replace a downloadable file? Hamilton Website Edit Pages There are two ways to get into edit mode: Within SiteManager, click on the Edit button next to the page you want to edit. In your browser window navigate to the page you want to edit and hit the key. If you navigate to the page and you are not logged into My Hamilton, you will be prompted to login. Your page will appear the editing tools layered on top of it, shown below. [NOTE: If you do not have the rights to edit a page, you will see the message: You do not have permission to access this page.]
SiteManager - How do I edit content modules? Hamilton Website Edit Content When you mouse over a module, it will be highlighted in yellow. You have three choices: Move the module: Click on the two vertical lines and drag the module above or below another module. Please note, you can only move modules within the same content areas. Edit the content: Click on the Edit button. The editing options are dependent upon the type of content module. Change Options: Settings: Change the Layout and Style of the module box. 1/3 Width, 1/2 Width, 2/3 Width, Full Width: By default a module spans the Full Width of the designated column. Sets how much space the content uses in the column Inherit: Typically used in conjunction with Lock. Ensures the selected module will appear on all pages in the site or section. Lock: Typically used in conjunction with Inherit. Ensures the Ensures the selected module will appear on all pages in the site or section. Remove: Deletes the content.
SiteManager - How do I edit textboxes? Hamilton Website Table of Contents The Editing Tools Insert/Edit E-mail Link The Edit Toolbar Insert/Edit Anchor Insert/Edit URL Link Insert/Edit Image Remove a Link Insert/Edit Table The Editing Tools SiteManager provides a full set of tools to simplify the process of editing your pages. Please be aware that although it looks like a toolbar you would find in Microsoft Word, editing a web page differs from editing a Word document. For example, if you hit "enter" when editing a web page, you will automatically get double spacing, also known as a paragraph break. To get single spacing you have to hit "shift" "enter", also known as a line break. The Edit Toolbar Insert/Edit URL Link Highlight the text or image you want to become a link. Click on the Insert/Edit Link button on the toolbar. Under Link Type, select URL. Either type or paste a link in the URL box or click on Browse Server. Navigate to the page. Use the preview button to see a preview of the page. Use the link button to insert the page's URL into the URL box. To have the link open in a new browser window, click on the Target tab and from the drop down menu below Target, select New Window (_blank). Click on OK. Remove a Link Highlight the text currently formatted as a link. Click on the Remove Link button. Insert/Edit E-mail Link Highlight the text you want to become a link. Click on the Insert/Edit Link button on the toolbar. Under Link Type, select E-mail Type in the E-mail address and if desired, you can also type in the Message Subject and Message Body so that when a visitor clicks on an e-mail link, a portion of the e-mail message is created for them. Click on OK. Insert/Edit Anchor Anchors are used on a page to quickly take a visitor to a specific section of the page. Place the cursor at the beginning of the line where you want the anchor to be. Click on the Insert/Edit Anchor button. Enter the name of the anchor in the Anchor Properties window that appears. To use the anchor as a link, click on the Insert/Edit Link button. Under Link Type, select Link to anchor in the text. Select an anchor name from the drop down list. Click on OK. Insert/Edit Image Follow the instruction under Adding Images on “How do I add/edit images?” Insert/Edit Table Use tables when you need to present information that lends itself to a tabular setup. Place the cursor at the point you need the table to appear. Click on the Insert/Edit Table button on the toolbar. (NOTE: Pressing "tab" in a table will not move you to the next cell.) Width: Measured either in pixels (200 pixels is the default) or as a percent of the module area you are in. The width of Hamilton pages is 960 pixels. Height: Measured in pixels. Cell Spacing: sets the amount of space between adjacent layout cells (in pixels). This value should be less than 5 Cell padding: sets the amount of space between the content of a layout cell and the cell boundary (in pixels). This value should be less than 5. Headers: bolds the first row, first column, or both. Border size: specifies the width, in pixels, of the table’s borders. A border size of zero will produce a borderless table, but you will see gridlines when editing your table. Alignment: sets the alignment of the whole table. Since the default size of the table is 100%, he Center and Right choices will appear to have no effect. Click on OK. Once your table is in place, you can right click in a cell or on the table to see the menu of options you can use to edit your table.
SiteManager - Registration Tool Hamilton Website Event Registration Tool The event registration tool is a component of SiteManager that allows you to set up events with limited numbers of attendees. To use this tool for the first time, follow these instructions: Go to https://my.hamilton.edu/sitemanager/applications/events/index.cfm Select Add a new Calendar. Create a name for the calendar and press submit. Add other people to edit the events if necessary. Select Manage Events on this Calendar. This will bring you to the event listing, allowing you to create events, and giving you the public URL to the calendar. This URL can be given out to let people register for your events. To create an event, select Add Event. Be sure to enter your information correctly. Once an event is added, you can copy it and change the date to duplicate it. If people have registered for it, you can also manage them, adding or removing people, or editing their information. If you already have a calendar, it will appear on the opening page, from which you can manage it. To publicize your events, you can either submit the event to the Events Calendar, and include the registration link in the description, or you can use Google Calendar, adding the registration link to the description.
SiteManager - What are content modules? How do I add them? Hamilton Website What is Content? Content is the material that makes up the pages you create. Depending on the template you are using, you will see between one and five Add Content buttons: SiteHeader Available on academics, people, students, and courses Sitewide Navigation Available on academics, people, students, and courses Left or Left Column Available on all domains, use depends on template Right or Right Column Available on all domains, use depends on template Center or Main Content Available on all domains, use depends on templat Types of Content Modules Audio - Allows you to insert audio files. Available on all site domains Comments - Allows you to create commemnt boxes for visitors. Available on courses, people, and students Custom Content - Allows you to insert HTML Code. (Facebook Like Button/Facebook Feed/Twitter) Available on courses, people and students Google Forms and Calendars - Allows you to upload Forms and Calendars from Google. Available on all site domains Google Map - Allows you to upload a map to the page. Available on all site domains Hamilton News/Article Database Available only on official/Available on courses, people and students Images - Allows you to upload images. Available on all site domains Navigation - Allows you to create a navigation bar on your site. Available on all site domains Site Contact - Allows you to add contact information for a page. Available on all site domains Slideshow - Allows you to create a slideshow on a page. Available on all site domains Text (Add/Edit) - Allows you to add textboxes to a page. Available on all site domains Video - Allows you to add video to a page. Available on all site domains Add Content Click on the Add Content button in the desired area. Please note: it is not possible to drag and drop content between content areas. From the drop down menu, choose the type of module you want to add. Click on Add.
SiteManager - What are some good publishing practices? Hamilton Website Web publishing: Best practices We’ve put together a few questions (and comments) to guide you through an examination of the content and structure of your Web site. As you begin to use SiteManager to edit and to update your Web pages, please take a few minutes to review these questions, and to think about how you can apply your answers to your Web site. What is the most important information about you? Publish only the content that you can manage comfortably. That content should give the maximum amount of information to the maximum amount of people. Organize your information in a way that will make the most sense to your audience, even if that conflicts with the way that your office is organized. Think about what information from the rest of our Web site might be useful to your audience, and link to it. Trying to replicate it on your site just makes more work for you. When was the last time your Web site was updated? Current and accurate content is essential. If something on your Web site is obviously outdated, your audience will not trust your information. It’s useful to have a schedule of what you need to update, and when. Review any links that you have to make sure they are still valid and useful. What pages on your site require your audience to scroll down through several screens in order to read everything? On the Web, short and simple is best. Keep your information in easy-to-read chunks that your audience can quickly scan. If your text sounds awkward and wordy, it probably is. When editing a page, make use of “bulleted” information, and use clear and useful subheadings to introduce ideas. Who is your audience? A Web page can’t be all things for all people. Consider who your audience is, and decide what you want them to take away from the page.
SiteManager - What is a site? How do I navigate one? Hamilton Website What is a site? A site contains a collection of web files on a related subject. The sites that you have the rights to edit will appear under My Sites. Click once on the name link to see the contents of the site. Why don’t I see any sites? 1) You have not been given acess to any sites. a) Did you take a SiteManager training class? If not, here is the current schedule. b) Are you editing an official college site? Access is given during the required Working Sessions. 2) You may be using the wrong address. SiteManager exists on five different Hamilton College domains: a) College departments, official college pages: http://www.hamilton.edu/sitemanager b) Academic department pages and supporting content/sites: http://academics.hamilton.edu/sitemanager Please note, pages created and maintained by the departments will not replace the Hamilton marketing pages created and maintained by C&D. Department maintained pages are accessed via a link from the official Hamilton pages that reads, " The [department name] department maintains its own Web site. More..." Only sites that display current information will be linked from the official academic page. c) Student organizations: http://students.hamilton.edu/sitemanager d) All personal sites: http://people.hamilton.edu/sitemanager e) Sites and content related to course work, academic projects: http://courses.hamilton.edu/sitemanager f) Conference sites: http://conferences.hamilton.edu/sitemanager Navigating Around SiteManager There is a hierarchy that defines the navigation in SiteManager. Depending on where you are in the hierarchy, you have different options available to you. Home is at the top. Sites contain sections (organize like items together) and pages. Pages are made up of modules. SiteManager provides “bread crumb trail” navigation, so you can always quickly get to a site, section, or page. Note: The first page you make in your site is the “home” page, noted by the icon of the house. Site options: settings Section options: settings, move, delete “Home” page options: view, edit, settings, move, archive, delete Page options: view, edit, settings, move, make home, archive, delete
SiteManager 3.0 Hamilton Website Last Modified on 07/28/10 SiteManager ver. 3.0 Page 1 of 23 SiteManager 3.0 Table of Contents Table of Contents .................................................................................................................1 Log In................................................................................................................................2 What is a site? .....................................................................................................................2 Navigating Around SiteManager .............................................................................................3 Site/Section Settings ............................................................................................................4 Page Settings ......................................................................................................................5 Add a Page..........................................................................................................................6 Delete a Page ......................................................................................................................6 Edit Pages ...........................................................................................................................7 The Content Areas................................................................................................................7 Types of Content Modules .....................................................................................................7 Add Content ........................................................................................................................8 Edit Content ........................................................................................................................8 The Web Media Library .........................................................................................................9 Add Assets to the Web Media Library...................................................................................9 Add Audio (functionality forthcoming) ...................................................................................10 Add Comments ..................................................................................................................11 Add Google Forms ..............................................................................................................12 Add a Google Map ..............................................................................................................12 Add Hamilton News ............................................................................................................12 Add Images.......................................................................................................................13 Edit Your Image (documentation forthcoming)....................................................................14 Add Include Custom File (documentation forthcoming) ...........................................................14 Add Navigation (documentation forthcoming) ........................................................................14 Add Site Contact Information (functionality forthcoming) ........................................................14 Add a Slideshow.................................................................................................................15 Add Text ...........................................................................................................................16 The Editing Tools ............................................................................................................16 The Edit Toolbar .............................................................................................................16 Paste Text from Word......................................................................................................17 Styles...........................................................................................................................17 Insert/Edit URL Link ........................................................................................................18 Remove a Link ............................................................................................................19 Insert/Edit E-mail Link.....................................................................................................19 Insert/Edit Anchor...........................................................................................................20 Insert/Edit Image ...........................................................................................................21 Insert/Edit Table.............................................................................................................21 Adding Video (documentation forthcoming) ...........................................................................22 Log Out............................................................................................................................22 Last Modified on 07/28/10 SiteManager ver. 3.0 Page 2 of 23 Log In http://wwwtest.hamilton.edu/sitemanager Beta site http://www.hamilton.edu/sitemanager College departments, official college pages http://academics.hamilton.edu/sitemanager Academic department pages and supporting content/sites http://students.hamilton.edu/sitemanager Student organizations http://people.hamilton.edu/sitemanager All personal sites http://courses.hamilton.edu/sitemanager Sites and content related to course work, academic projects http://conferences.hamilton.edu/sitemanager Conference sites You will login with you’re my Hamilton username and password. When you login for the first time, you will see the following screen: What is a site? A site contains a collection of web files on a related subject. The sites that you have the rights to edit will appear under My Sites. Click once on the name link to see the contents of the site. Folders representing sections of your site. Pages at the top level of your site. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 3 of 23 Home Site Section/Pages Site Ex. Information Technology Services Section/Pages Ex. Support Section/Pages Ex. Network Services Section/Pages Ex. Index.html Section/Pages Ex. Web Services Site Section/Pages Navigating Around SiteManager There is a hierarchy that defines the navigation in SiteManager. Depending on where you are in the hierarchy, you have different options available to you. SiteManager provides “bread crumb trail” navigation, so you can always quickly get to a site, section, or page. Note: The first page you make in your site is the “home” page, noted by the icon of the house. Site and section options “Home” page options Page options Last Modified on 07/28/10 SiteManager ver. 3.0 Site/Section Settings Functionality Screen Shots The Basic tab includes the name of the site or section as it appears in SiteManager, and the template applied. Note: Template options subject to change. The Security tab controls Viewing permissions. 1. The View Permissions option allows you to control who is allowed to view the pages and files within a site over the Web. By editing these fields, you restrict access to the site to only those groups and users that you specify. The History tab shows the user that made the previous changes to the site/section. Last Modified on 07/28/10 SiteManager ver. 3.0 Page Settings Functionality Screen Shots The Basic tab contains: the Title and Page Type (either Web Page or Downloadable file). If you do not Inherit the template from the site/section, the Templates drop down menu will be available to you. The Security Settings section controls Viewing permissions. 1. The View Permissions option allows you to control who is allowed to view the page over the Web. By editing these fields, you restrict access to those pages to only those groups and users that you specify. The History tab shows the user that made the previous changes to the page. The Metadata Settings tab shows the HTML Title. For the time being, this tab does not need to be used. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 6 of 23 Add a Page 1. Within the site/section where you want to add the new page, click on Add a page. 1. The Page Title is what appears in your list of pages and in the blue band at the top of the web page. If you include spaces within your title, the address will include hyphens where you had spaces. 2. The Page Type can be either Web Page or downloadable file, e.g. PDF, Word or Excel document. 3. If uploading a file, click on Browse and locate and select the file to upload. If the file is not a PDF and you want to convert it, check the box to Convert to PDF. 4. The page will inherit the template design of the site/section. Click on Submit. Delete a Page 1. Click on the Delete icon next to the name of the page. 2. Click on OK in the window that appears to delete the page. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 7 of 23 Edit Pages 1. There are two ways to get into edit mode: a. Within SiteManager, click on the Edit button next to the page you want to edit. b. In your browser window navigate to the page you want to edit and hit the <ESC> key. If you navigate to the page and you are not logged into My Hamilton, you will be prompted to login. 2. Your page will appear the editing tools layered on top of it. [NOTE: If you do not have the rights to edit a page, you will see the message: You do not have permission to access this page.] The Content Areas Depending on the template you are using, you will see between one and five Add Content buttons: SiteHeader Available on academics, people, students, and courses Sitewide Navigation Available on academics, people, students, and courses Left or Left Column Available on all domains, use depends on template Right or Right Column Available on all domains, use depends on template Center or Main Content Available on all domains, use depends on template Types of Content Modules Audio Available on all site domains Comments Available on courses, people, and students Google Forms Available on all site domains Google Map Available on all site domains Hamilton News Available on all site domains Images Available on all site domains Include Custom File Available on courses, people and students Navigation Available on all site domains Site Contact Available on all site domains Slideshow Available on all site domains Text Available on all site domains Video Available on all site domains Last Modified on 07/28/10 SiteManager ver. 3.0 Page 8 of 23 Add Content 1. Click on the Add Content button in the desired area. Please note: it is not possible to drag and drop content between content areas. 2. From the drop down menu, choose the type of module you want to add. 3. Click on Add. Edit Content 1. When you mouse over a module, it will be highlighted in yellow. You have three choices: a. Move the module: Click on the two vertical lines and drag the module above or below another module. Please note, you can only move modules within the same content areas. b. Edit the content: Click on the Edit button. The editing options are dependent upon the type of content module. c. Change Options: i. Settings: Change the Layout and Style of the module box ii. 1/3 Width, 1/2 Width, 2/3 Width, Full Width: By default a module spans the Full Width of the designated column. iii. Inherit: Typically used in conjunction with Lock. Ensures the selected module will appear on all pages in the site or section. iv. Lock: Typically used in conjunction with Inherit. Ensures the Ensures the selected module will appear on all pages in the site or section. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 9 of 23 The Web Media Library New in SiteManager 3.0, the Web Media Library holds image, audio, and video assets. Add Assets to the Web Media Library 1. You can get to the Web Media Library via: a. From within SiteManager, click on the Web Media Library tab. b. When in the editing mode, follow the steps above to Add Content, choosing the Audio, Images, or Video option. c. When in the text editing mode, click on the Image icon on the toolbar. 2. Click on the Add New Media tab. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 10 of 23 3. NOTE: Manipulation of assets should be done BEFORE adding them to SiteManager, For example, you can resize images in SiteManager, but you cannot edit them, e.g. crop or fix red eye. 4. The Name field is required. Use names that accurately describe the image. Appropriately named images will allow for easier retrieval by you and by other web editors at a future time. 5. Click on the Select Media button to locate the audio file, image, or video on your hard drive, network space, CD, etc. 6. If you’d like, you can add a Caption or Attribution. 7. If you want to share this asset with others, leave the box next to Private unchecked, otherwise click once in the box to check it. You will be the only person able to see and edit this image. 8. Click on Save Media. Add Audio (functionality forthcoming) Accepted File Types: MP3 1. Follow the steps at the top of page eight to Add Content, selecting the Audio module. a. Find Media tab: search for media you or others have already added. b. Add New Media tab: add new audio files for immediate or later use. c. My Media tab: see all audio media you have uploaded. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 11 of 23 Add Comments 1. Follow the steps at the top of page eight to Add Content, selecting the Comments module. 2. Settings Tab – Set Type of Comments: a. Moderated – add the list of moderators b. Not Moderated 3. Comments Tab – See the comments posted, approve to show on page. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 12 of 23 Add Google Forms 1. Follow the steps at the top of page eight to Add Content, selecting the Google Forms module. Add a Google Map 1. Follow the steps at the top of page eight to Add Content, selecting the Google Map module. 2. Fill in the information and click on Save. Add Hamilton News 1. Follow the steps at the top of page eight to Add Content, selecting the Hamilton News module. 2. Fill in the information and click on Save. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 13 of 23 Add Images Accepted File Types: JPG, GIF, and PNG 1. Images can be added in one of two ways: a. In their own Content module: Follow the steps at the top of page eight to Add Content, selecting the Images module. 2. Within a Text module, e.g. if you want your text to flow around an image: Click on the Image button on the toolbar within the text editor. Click on Browse Server. 3. Does the image you need already exist? If you are not sure, search for it. 4. Type in a search term under Search and click on Search Images. 5. To use an image that already exists, click on the Insert. a. On the Basic tab, select the size of the image, choose to include the caption and/or attribution associated with the image. b. On the Advanced tab, if applicable, define a link to associate with the image, and/or a custom width and height. c. Click on Insert Media. NOTE: The text that appears in the Preview box to the left is known as “Lorem Ipsum” or “dummy” text. It's mostly Latin, and is used extensively in print to replicate what "real" text would look like, without actually having to write anything. In this case, you will be able to see how the image you insert will appear in relation of text which may surround it. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 14 of 23 6. If you are inserting the image within a Text module, the Image Properties window will appear at which point you can add Alternative Text (important for people using screen readers), change the size of the image (measured in pixels), add a border to it (the images on our site have a border of zero), add horizontal or vertical space (so the image is not so close to the text), and finally, choose how you want it aligned. 7. Click OK. Edit Your Image (documentation forthcoming) Add Include Custom File (documentation forthcoming) Add Navigation (documentation forthcoming) 1. Follow the steps at the top of page eight to Add Content, selecting the Navigation module. 2. Add Site Contact Information (functionality forthcoming) 1. Follow the steps at the top of page eight to Add Content, selecting the Site Contact module. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 15 of 23 Add a Slideshow 2. Follow the steps at the top of page eight to Add Content, selecting the Slideshow module. 3. Click on Add Image. 4. Search for or upload your images. 5. Click on Insert. 6. Add your next image. 7. Rearrange your images using drag and drop. 8. Click on the Advanced tab to set how your slideshow will play. 9. Click on Save Settings. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 16 of 23 Add Text 1. Follow the steps at the top of page eight to Add Content, selecting the Text module. 2. Enter your text in the Edit Content window. 3. Click Save. The Editing Tools SiteManager provides a full set of tools to simplify the process of editing your pages. Please be aware that although it looks like a toolbar you would find in Microsoft Word, editing a web page differs from editing a Word document. For example, if you hit <Enter> when editing a web page, you will automatically get double spacing, also known as a paragraph break. To get single spacing you have to hit <Shift> <Enter>, also known as a line break. The Edit Toolbar Cut Copy Paste Pop-up Window Roll-over text Check Spelling Spell Check As You Type Undo Redo Find Replace Select All Bold Italic Subscript Superscript Insert/Remove Numbered List Insert/Remove Bulleted List Decrease Indent Increase Indent Left Justify Center Justify Right Justify Insert/Edit Link Remove Link Insert/Edit Anchor Maximize Styles Remove Format Insert/Edit Image Insert/Edit Table Insert Special Character Maximize Last Modified on 07/28/10 SiteManager ver. 3.0 Page 17 of 23 Paste Text from Word Chances are that you already have the text for your page typed, most likely in Microsoft Word. When pasting into the Edit Content Window, all of the formatting will be stripped Styles The styles available for you to use when formatting your pages are dependent on the Template. These are predefined styles and cannot be changed, i.e. use a different color, font or size. Styles for pages on http://www.hamilton.edu need to follow the Web Style Guidelines (forthcoming). Apply a Style 1. Select the text to which you want to apply a style. 2. From the Styles menu, choose the desired style. Remove a Style (subject to change) 1. Select the text for which you want to remove the style. 2. Click on the Remove Format button on the toolbar. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 18 of 23 Insert/Edit URL Link 1. Highlight the text or image you want to become a link. 2. Click on the Insert/Edit Link button on the toolbar. 3. Under Link Type, select URL. 4. Either type or paste a link in the URL box or click on Browse Server. 5. Navigate to the page. a. Use the preview button to see a preview of the page. b. Use the link button to Last Modified on 07/28/10 SiteManager ver. 3.0 Page 19 of 23 6. To have the link open in a new browser window, click on the Target tab and from the drop down menu below Target, select New Window (_blank). 7. Click on OK. Remove a Link 1. Highlight the text currently formatted as a link. 2. Click on the Remove Link button. Insert/Edit E-mail Link 1. Highlight the text you want to become a link. 2. Click on the Insert/Edit Link button on the toolbar. 3. Under Link Type, select E-mail. 4. Type in the E-mail address and if desired, you can also type in the Message Subject and Message Body so that when a visitor clicks on an e-mail link, a portion of the e-mail message is created for them. 5. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 20 of 23 Insert/Edit Anchor Anchors are used on a page to quickly take a visitor to a specific section of the page. 1. Place the cursor at the beginning of the line where you want the anchor to be. 2. Click on the Insert/Edit Anchor button. 3. Enter the name of the anchor in the Anchor Properties window that appears. 4. To use the anchor as a link, click on the Insert/Edit Link button. 5. Under Link Type, select Link to anchor in the text. 6. Select an anchor name from the drop down list. 7. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 21 of 23 Insert/Edit Image Follow the instruction under Adding Images on page 13. Insert/Edit Table Known Issue: tables, bulleted lists and numbered lists appear center aligned in the editor, but are aligned correctly (left-aligned) on the actual page. Use tables when you need to present information that lends itself to a tabular setup. 1. Place the cursor at the point you need the table to appear. 2. Click on the Insert/Edit Table button on the toolbar. Width: Measured either in pixels (200 pixels is the default) or as a percent of the module area you are in. The width of Hamilton pages is 960 pixels. Height: Measured in pixels. Cell Spacing: sets the amount of space between adjacent layout cells (in pixels). This value should be less than 5. Cell padding: sets the amount of space between the content of a layout cell and the cell boundary (in pixels). This value should be less than 5. Headers: bolds the first row, first column, or both. Border size: specifies the width, in pixels, of the table’s borders. A border size of zero will produce a borderless table, but you will see gridlines when editing your table. Alignment: sets the alignment of the whole table. Since the default size of the table is 100%, he Center and Right choices will appear to have no effect. 3. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 22 of 23 4. Once your table is in place, you can right click in a cell or on the table to see the menu of options you can use to edit your table. Adding Video (documentation forthcoming) Accepted File Types: Flash (FLV) and Quicktime (MOV) (DV) 1. Follow the steps at the top of page eight to Add Content, selecting the Video module. Log Out When you have finished making changes to your pages, click on Log Out in the top right corner. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 23 of 23 Web publishing: Best practices We’ve put together a few questions (and comments) to guide you through an examination of the content and structure of your Web site. As you begin to use SiteManager to edit and to update your Web pages, please take a few minutes to review these questions, and to think about how you can apply your answers to your Web site. What is the most important information about you? Publish only the content that you can manage comfortably. That content should give the maximum amount of information to the maximum amount of people. Organize your information in a way that will make the most sense to your audience, even if that conflicts with the way that your office is organized. Think about what information from the rest of our Web site might be useful to your audience, and link to it. Trying to replicate it on your site just makes more work for you. When was the last time your Web site was updated? Current and accurate content is essential. If something on your Web site is obviously outdated, your audience will not trust your information. It’s useful to have a schedule of what you need to update, and when. Review any links that you have to make sure they are still valid and useful. What pages on your site require your audience to scroll down through several screens in order to read everything? On the Web, short and simple is best. Keep your information in easy-to-read chunks that your audience can quickly scan. If your text sounds awkward and wordy, it probably is. When editing a page, make use of “bulleted” information, and use clear and useful subheadings to introduce ideas. Who is your audience? A Web page can’t be all things for all people. Consider who your audience is, and decide what you want them to take away from the page.
SSS File Manager on the WWW Hamilton Website Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!
Survey Tool Hamilton Website The Survey Tool is a system used by Hamilton College to develop, send out, and analyze surveys. It is available to faculty, students, and staff. To access it, go to the tools panel in MyHamilton, and under Info. Tech. Services, select Survey Tool. On the page, you will be asked for your username and password. Creating a Survey To create a survey, select New Survey... in the left-hand panel under survey utilities. After choosing to create a new survey, you will be asked to name your survey. You can choose to require login to access the survey. You can use this to limit the survey to the Hamilton Community, or certain parts of it. You can also choose to submit survey once, preventing participants from takng the survey multiple times. This is useful in preventing duplicates from appearing in your data. You can choose to email upon submission, sending an email to a specified address once a survey is submitted. Adding Content to your Survey Select Add Content under survey utilities, and select the survey to which you want to add content. You will be presented with multiple kinds of questions and descriptions for them. Select the kind of question you want, enter the data, and click next or complete, depending on the amount of data necessary for your question. Editing your Survey Select Edit Content under survey utilities, and select the survey to which you want to edit content. The questions in your survey will appear, along with the options to edit or remove them. Publishing Preferences Select Publishing Preferences under survey utilities, and select the survey to which you want to publish. Set a start date and end date. (Optional) Add a header message and a thank you message. Choose whether or not to use ITS Navigation. Click save preferences. Viewing Statistics Select Publishing Preferences under survey utilities, and select the survey to which you want to see data for. Under each question will be a details button, which will give you information on that question. You can also export the result data using the button unde survey utilities to download the data into an excel file. Distributing your Survey To distribute your survey, select the URL button next to the survey title on the upper right corner of the page. Paste that URL into e-mails and other messages so others can take your survey.
Understanding Hamilton's Web Space Hamilton Website Once connected to the web server, you'll see a list of folders that looks something like this: Where you go from this list depends on the URL(s) that is associated with your pages. The following list provides some help for choosing, along with some examples: Folder: URL: academics http://academics.hamilton.edu/ This folder contains pages maintained by academic departments and the faculty. Inside the academics folder are folders for each department. Inside each department are folders for the faculty assigned to the department. Inside a faculty folder is anything the faculty member wants. When faculty put up course pages, we recommend creating a folder for each course. A typical URL might be: http://academics.hamilton.edu/government/dparis/govt375/syllabus/ Folder: URL: courses http://courses.hamilton.edu/ These are student folders that are associated with particular courses. For example, there is a folder for CpSci140, and within that folder there are folders for each student enrolled in the course. A typical URL might be: http://courses.hamilton.edu/cpsci140/jdoe/ Folder: URL: hamilton http://www.hamilton.edu/ These are the folders for non-academic departments at Hamilton. The pages in these folders are typically the first pages that prospective students and their parents are likely to see. Besides general information about the college, there are specific support sections as well, such as the Libraries, Information Technology Services, Alumni and so on. Many of these pages will contain links to pages in the server folders for academics, courses and so on. A typical URL might be: http://www.hamilton.edu/college/its/ Folder: URL: students http://students.hamilton.edu/ The folders in this server folder are assigned to students directly, without connection to any course. A typical URL might be: http://students.hamilton.edu/personal/jdoe/ Folder: URL: people http://people.hamilton.edu/ The folders in this server folder are for personal Web space assigned to College employees. A typical URL might be: http://people.hamilton.edu/jdoe/
Web Publishing at Hamilton Hamilton Website Publishing Your Pages How do you get your work onto Hamilton's web server, and how do you get the old, out of date pages off the server? Move files to and from your space on the web server using one of these methods: On-campus Windows - Microsoft Networking Mac OSX Off-campus FTP (File Transfer Protocol) - Multi-Platform What Is My Web Address (URL)? Do you find the URLs for Hamilton's web site confusing? Wondering about the difference between www.hamilton.edu and academics.hamilton.edu? Here's a quick overview of the different spaces. Understanding Hamilton's Web space Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Additional Information Guidelines for Use of Student Web Space
Web Publishing Using Mac OSX Hamilton Website OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.
Web Support Hamilton Website Before you fill out any of the support forms below, you may be able to find the answer to your question on our Web Publishing at Hamilton page. If you need help, or if you have any questions, about Web development at Hamilton College, please select one of the support areas below... The following forms are for assistance with Web Space, Web Accounts, and Web Development ONLY. If you need help with network passwords, Blackboard CourseInfo, hardware, or other issues please contact the Help Desk at x4181, helpdesk@hamilton.edu, or ITS Support. Technical Support and Problems / Bugs / Updates Examples: Broken links, a bug/error in a Web application, change to content or form fields, unable to connect to a specific Web site at Hamilton. Technical/Bug Problem Report General Contact Form to submit your issue.)---> Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Sign up / Manage Student Web SpaceCurrently Unavailable Contact Web Services at webhelp@hamilton.edu or call 315-859-4932. ---> Account and Password Issues Examples: Give someone access to one of your Web folders, request organization Web space, and other user account-related issues. Account/Password Request Projects and New Features Examples: Request to develop and new Web application or site, request to add a new feature to an existing Web application. New Project Request Form Feature Request Form (for an existing application/site) General Questions Examples: Comments, Suggestions, anything not covered above. E-mail Web Services at webhelp@hamilton.edu
Windows Web Publishing Hamilton Website Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Mac OS 10.4 Tiger

Web Publishing Using Mac OSX Mac OS 10.4 Tiger OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.

Mac OS 10.5 Leopard

Web Publishing Using Mac OSX Mac OS 10.5 Leopard OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.

Mac OS 10.6 Snow Leopard

Web Publishing Using Mac OSX Mac OS 10.6 Snow Leopard OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.

Mac OS 10.7 Lion

Web Publishing Using Mac OSX Mac OS 10.7 Lion OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.

My Hamilton

My Hamilton My Hamilton My Hamilton is your personalized view of information at Hamilton, as well as a starting point for accessing information and entertainment from all over the Web. My Hamilton gives you customizable control over the Web resources and information that are available to you, such as your Hamilton E-mail, calendar, ESS/SSS space, Hill Card and Blackboard accounts. My Hamilton uses tabs to group certain resources. Each resource is called a channel. There is an [EDIT] button on each channel which enables you to manage display settings and content for the channel. Home The main section in which you can add channels for direct access to your E-mail, WebAdvisor, Blackboard, Facebook, Personal Calendar etc. Communities These provide access to Listservs to which you are subscribed, campus messages and events and messages from the Hamilton community (e.g marketplace, lost and found, ride board). Tools Access to the following: Resource Applies To Academic Resources Employees Budget Center Employees Campus Safety - statistics Students,Employees Card Services - for making deposits and activating/deactivating the Hill Card Students, Employees College Business - for paying bills online Students Course Tools - for accessing your WebAdvisor account Students Financial Aid - for accessing your award letter Students, Employees Human Resources Employees Library - for accessing the Alex Library Catalog, Reserves, E-Journals, and Databases Students, Employees Mail Center - for retrieving your mail number and combinations Students Personal Information - view and edit your contact information Students Physical Plant Students Student Organizations Students Transportation Students News Access to the most recent college news new feeds from ABC News, BBC, CNN, New York Times, Washington Post etc.. You can also add your own news feeds. Links Add your own collection of links to your My Hamilton page. To begin adding your own collection of links, click the "Add Link Group" button. Files Access your personal space through My Hamilton ESS SSS Courses Access Blackboard through My Hamilton. Setup Layout Options - change the number of columns on your home page. You can also reset your tabs, channels, and settings back to the original layout by clicking the RESET CHANNELS. Your data (contacts, links, news, etc.) will not be lost, but your display preferences will be removed. My Profile - update your Hamilton College Profile and your Hamilton Community profile. Passwords and Security - Sync passwords - Your network password will be the same as your My Hamilton/E-mail password. Themes - change the color scheme on your My Hamilton page.
SSS File Manager on the WWW My Hamilton Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

Network

Understanding Hamilton's Web Space Network Once connected to the web server, you'll see a list of folders that looks something like this: Where you go from this list depends on the URL(s) that is associated with your pages. The following list provides some help for choosing, along with some examples: Folder: URL: academics http://academics.hamilton.edu/ This folder contains pages maintained by academic departments and the faculty. Inside the academics folder are folders for each department. Inside each department are folders for the faculty assigned to the department. Inside a faculty folder is anything the faculty member wants. When faculty put up course pages, we recommend creating a folder for each course. A typical URL might be: http://academics.hamilton.edu/government/dparis/govt375/syllabus/ Folder: URL: courses http://courses.hamilton.edu/ These are student folders that are associated with particular courses. For example, there is a folder for CpSci140, and within that folder there are folders for each student enrolled in the course. A typical URL might be: http://courses.hamilton.edu/cpsci140/jdoe/ Folder: URL: hamilton http://www.hamilton.edu/ These are the folders for non-academic departments at Hamilton. The pages in these folders are typically the first pages that prospective students and their parents are likely to see. Besides general information about the college, there are specific support sections as well, such as the Libraries, Information Technology Services, Alumni and so on. Many of these pages will contain links to pages in the server folders for academics, courses and so on. A typical URL might be: http://www.hamilton.edu/college/its/ Folder: URL: students http://students.hamilton.edu/ The folders in this server folder are assigned to students directly, without connection to any course. A typical URL might be: http://students.hamilton.edu/personal/jdoe/ Folder: URL: people http://people.hamilton.edu/ The folders in this server folder are for personal Web space assigned to College employees. A typical URL might be: http://people.hamilton.edu/jdoe/
Windows Web Publishing Network Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Personal Web Space

Understanding Hamilton's Web Space Personal Web Space Once connected to the web server, you'll see a list of folders that looks something like this: Where you go from this list depends on the URL(s) that is associated with your pages. The following list provides some help for choosing, along with some examples: Folder: URL: academics http://academics.hamilton.edu/ This folder contains pages maintained by academic departments and the faculty. Inside the academics folder are folders for each department. Inside each department are folders for the faculty assigned to the department. Inside a faculty folder is anything the faculty member wants. When faculty put up course pages, we recommend creating a folder for each course. A typical URL might be: http://academics.hamilton.edu/government/dparis/govt375/syllabus/ Folder: URL: courses http://courses.hamilton.edu/ These are student folders that are associated with particular courses. For example, there is a folder for CpSci140, and within that folder there are folders for each student enrolled in the course. A typical URL might be: http://courses.hamilton.edu/cpsci140/jdoe/ Folder: URL: hamilton http://www.hamilton.edu/ These are the folders for non-academic departments at Hamilton. The pages in these folders are typically the first pages that prospective students and their parents are likely to see. Besides general information about the college, there are specific support sections as well, such as the Libraries, Information Technology Services, Alumni and so on. Many of these pages will contain links to pages in the server folders for academics, courses and so on. A typical URL might be: http://www.hamilton.edu/college/its/ Folder: URL: students http://students.hamilton.edu/ The folders in this server folder are assigned to students directly, without connection to any course. A typical URL might be: http://students.hamilton.edu/personal/jdoe/ Folder: URL: people http://people.hamilton.edu/ The folders in this server folder are for personal Web space assigned to College employees. A typical URL might be: http://people.hamilton.edu/jdoe/
Web Publishing at Hamilton Personal Web Space Publishing Your Pages How do you get your work onto Hamilton's web server, and how do you get the old, out of date pages off the server? Move files to and from your space on the web server using one of these methods: On-campus Windows - Microsoft Networking Mac OSX Off-campus FTP (File Transfer Protocol) - Multi-Platform What Is My Web Address (URL)? Do you find the URLs for Hamilton's web site confusing? Wondering about the difference between www.hamilton.edu and academics.hamilton.edu? Here's a quick overview of the different spaces. Understanding Hamilton's Web space Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Additional Information Guidelines for Use of Student Web Space
Web Publishing Using Mac OSX Personal Web Space OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.
Web Support Personal Web Space Before you fill out any of the support forms below, you may be able to find the answer to your question on our Web Publishing at Hamilton page. If you need help, or if you have any questions, about Web development at Hamilton College, please select one of the support areas below... The following forms are for assistance with Web Space, Web Accounts, and Web Development ONLY. If you need help with network passwords, Blackboard CourseInfo, hardware, or other issues please contact the Help Desk at x4181, helpdesk@hamilton.edu, or ITS Support. Technical Support and Problems / Bugs / Updates Examples: Broken links, a bug/error in a Web application, change to content or form fields, unable to connect to a specific Web site at Hamilton. Technical/Bug Problem Report General Contact Form to submit your issue.)---> Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Sign up / Manage Student Web SpaceCurrently Unavailable Contact Web Services at webhelp@hamilton.edu or call 315-859-4932. ---> Account and Password Issues Examples: Give someone access to one of your Web folders, request organization Web space, and other user account-related issues. Account/Password Request Projects and New Features Examples: Request to develop and new Web application or site, request to add a new feature to an existing Web application. New Project Request Form Feature Request Form (for an existing application/site) General Questions Examples: Comments, Suggestions, anything not covered above. E-mail Web Services at webhelp@hamilton.edu
Windows Web Publishing Personal Web Space Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

SSS

SSS File Manager on the WWW SSS Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

SiteManager

Assistant Web Developer Training Tasks SiteManager Purpose The outline below provides guidelines for training a new web team employee. Training should be tailored to the employee’s existing skill set. As such, training elements can be added and/or removed as needed. Administrative New Employee paperwork Requires: Two forms of identification as described at http://www.uscis.gov/files/form/i-9.pdf Canceled check for direct deposit form Discuss, create schedule Contact Help Desk regarding new employee user account Add user to Web Admins or Web Students group Schedule Orientation Time Sheets Labor Time Tracker Break Room Restrooms Hours Campus Safety: Parking Sticker Webhelp Schedule Monitoring E-mail Account Setup/Thunderbird Configuration Name, Office, Phone, E-mail, Request Summary Training HTML Javascript HTML DOM CSS ColdFusion (Lynda.com CDs: Essential, Beyond the Basics, What’s New in CF9) SQL Fundamentals JQuery Essential Training: Lynda.com See Maureen Scoones for log in. Hamilton Development Environment Server Environment Test & Live SiteManager & Templates Trusted Cache Version Control Sample Application 1 Quatrino has project proposal Form to Database/E-mail Code Reviews Sample Application 2 Quatrino has project proposal CRUD Interface (CReate, Update, Delete) Code Reviews Generator Bug Log Application Inventory/Case Tracking Web Support Form Email, clear, thorough descriptions are important. Begin Standard Responsibilities Application Development System Support
SiteManager - How do I add a page or file? SiteManager Add a Page or File NOTE: SiteManager can be used both on and off the Hamilton campus. Within the site/section where you want to add the new page, click on Add a page. Enter a Page Title. The Page Title is what appears in your list of pages and in the blue band at the top of the web page. If you include spaces within your title, the address will include hyphens where you had spaces. Choose a Page Type. The Page Type can be either Web Page or downloadable file, e.g. PDF, Word or Excel document. If uploading a file, click on Browse and locate and select the file to upload. If the file is not a PDF and you want to convert it, check the box to Convert to PDF. The page will inherit the template design of the site/section. Click on Submit. Related Links How do I delete a page? How do I edit a page/replace a downloadable file?
SiteManager - How do I add audio/video? SiteManager Add Audio NOTE: Accepted File Types: MP3 Select the Audio module. Find Media tab: search for media you or others have already added. Add New Media tab: add new audio files for immediate or later use. My Media tab: see all audio media you have uploaded. When you’ve found the audio file, select insert. Adding Video NOTE: Accepted File Types: Flash (FLV) and Quicktime (MOV) (DV) NOTE: Files must be limited to 500 MB Select the Video module. The video media library will look exactly like the audio media library. Find Media tab: search for media you or others have already added. Add New Media tab: add new video files for immediate or later use. My Media tab: see all video media you have uploaded. When you’ve found your video file, select insert.
SiteManager - How do I add comments? SiteManager Add Comments Select the Comments module. Settings Tab – Set Type of Comments: Moderated – add the list of moderators Not Moderated Comments Tab – See the comments posted, approve to show on page. Add Custom Content NOTE: Only use if you have knowledge of HTML. Select the Custom Content module. Enter your HTML code and click on save. Add Google Forms and Calendars Select the Google Forms and Calendars module. Follow the instructions in the box and click on Save. Add a Google Map Select the Google Map module. Fill in the information and click on Save. Add Hamilton News Select the Hamilton News module. Fill in the information and click on Save. Add Navigation Select the Navigation module. NOTE: Links will appear as the default heading. That can be changed later. Under your heading, enter a title and a URL, either by choosing a page or entering a specific URL, then click save. Repeat the previous step for all other links you want to add. Add Site Contact Information Select the Site Contact module. Fill in the information and click save. If the information is already in the text and correct, click save.
SiteManager - How do I add custom content? SiteManager Add Custom Content NOTE: Only use if you have knowledge of HTML. Click on an Add Content button and select the Custom Content module. Enter your HTML code and click on save. Add Facebook Like Button Click on Add Content and select the custom content module. In a separate window or tab, go to http://developers.facebook.com/docs/reference/plugins/like/ Enter the URL of the Facebook page for which you want to create a like button. Uncheck send button. Click Get code. Select the IFRAME option and copy the code. In your content module, paste the code and click save. Add Facebook Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module. Insert the following code (Include < and at the beginning of the code and remove the spaces in < / iframe>): iframe allowtransparency="true" src="http://www.facebook.com/connect/connect.php?id=###############&connections=0&stream=1" style="border: none; width: 300px; height: 380px;" frameborder="1" scrolling="no"> < / iframe> Insert your Facebook page's 10 or 15-digit id in place of the 15 # symbols. Your page's id is normally at the end of your page's URL. (You will need another tab/window to get to the Facebook page) If not, follow these instructions: On your page, right click and select view page source. In the Source Code, search (Control F on Windows, Cmd F on Mac) for profile_id=. Following that portion of the code is a 10 or 15-digit id. Insert that in place of the 15 # symbols. Click save. Add Twitter Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module In a new tab, go to https://twitter.com/about/resources/widgets/widget_profile Select a username (the twitter feed you would like your website to follow). Once you've finished editing the other preferences (we do not recommend editing appearance or dimensions), click finish & grab code. Copy that code and paste it into the custom content module and click save.
SiteManager - How do I add Facebook Plugins? SiteManager Add Facebook Like Button Click on Add Content and select the custom content module. In a separate window or tab, go to http://developers.facebook.com/docs/reference/plugins/like/ Enter the URL of the Facebook page for which you want to create a like button. Uncheck send button. Click Get code. Select the IFRAME option and copy the code. In your content module, paste the code and click save. Add Facebook Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module. Insert the following code (Include < and at the beginning of the code and remove the spaces in < / iframe>): iframe allowtransparency="true" src="http://www.facebook.com/connect/connect.php?id=###############&connections=0&stream=1" style="border: none; width: 300px; height: 380px;" frameborder="1" scrolling="no"> < / iframe> Insert your Facebook page's 10 or 15-digit id in place of the 15 # symbols. Your page's id is normally at the end of your page's URL. (You will need another tab/window to get to the Facebook page) If not, follow these instructions: On your page, right click and select view page source. In the Source Code, search (Control F on Windows, Cmd F on Mac) for profile_id=. Following that portion of the code is a 10 or 15-digit id. Insert that in place of the 15 # symbols. Click save.
SiteManager - How do I add Google Forms, Calendars, and Maps? SiteManager Add Google Forms and Calendars Click on an Add Content button and select the Google Forms and Calendars module. Follow the instructions in the box and click on Save. Add a Google Map Click on an Add Content button and select the Google Map module. Fill in the information and click on Save.
SiteManager - How do I add Hamilton News? SiteManager Add Hamilton News NOTE: Academics Sites do not have this module; they have an "Article Database" module, which is currently unusable. Click on an Add Content button and select the Hamilton News module. Fill in the information (be sure to enter tags or no articles will display!) and click on Save.
SiteManager - How do I add Navigation? SiteManager Add Navigation Click on an Add Content button and select the Navigation module. NOTE: Links will appear as the default heading. That can be changed later. Under your heading, enter a title and a URL, either by choosing a page or entering a specific URL, then click save. (NOTE: If you are linking to a website outside of hamilton.edu, we suggest checking new window.) Repeat the previous step for all other links you want to add. NOTE: All navigation modules on the official (www) Hamilton site must be accordion.
SiteManager - How do I add new media? SiteManager The Web Media Library The Web Media Library holds image, audio, and video assets. Add Assets to the Web Media Library You can get to the Web Media Library via: From within SiteManager, click on the Web Media Library tab. When in the editing mode, follow the steps above to Add Content, choosing the Audio, Images, or Video option. When in the text editing mode, click on the Image icon on the toolbar. Click on the Add New Media tab. NOTE: Manipulation of assets should be done BEFORE adding them to SiteManager, For example, you can resize images in SiteManager, but you cannot edit them, e.g. crop or fix red eye. The Name field is required. Use names that accurately describe the image. Appropriately named images will allow for easier retrieval by you and by other web editors at a future time. Click on the Select Media button to locate the audio file, image, or video on your hard drive, network space, CD, etc. If you’d like, you can add a Caption or Attribution. If you want to share this asset with others, leave the box next to Private unchecked, otherwise click once in the box to check it. You will be the only person able to see and edit this image. Click on Save Media.
SiteManager - How do I add text? SiteManager Add Text Click on an Add Content button and select the Text module. Enter your text in the Edit Content window. Click Save. Paste Text from Word Chances are that you already have the text for your page typed, most likely in Microsoft Word. When pasting into the Edit Content Window, all of the formatting will be stripped. If, however, you drag and drop the text, the formatting will be preserved. Styles The styles available for you to use when formatting your pages are dependent on the Template. These are predefined styles and cannot be changed, i.e. use a different color, font or size. Styles for pages on http://www.hamilton.edu need to follow the Web Style Guidelines. Apply a Style Select the text to which you want to apply a style. From the Styles menu, choose the desired style. Remove a Style (subject to change) Select the text for which you want to remove the style. Click on the Remove Format button on the toolbar.
SiteManager - How do I add/edit a slideshow? SiteManager Add a Slideshow Click on an Add Content button and select the Slideshow module. Click on Add Image. Search for or upload your images. Click on Insert. Add your next image. Rearrange your images using drag and drop. Click on the Advanced tab to set how your slideshow will play. Click on Save Settings.
SiteManager - How do I add/edit images? SiteManager Add Images Accepted File Types: JPG, GIF, and PNG Images can be added in one of two ways: In their own Content module: Select the Images module. Within a Text module, e.g. if you want your text to flow around an image: Click on the Image button on the toolbar within the text editor. Click on Browse Server. Does the image you need already exist? If you are not sure, search for it. Type in a search term under Search and click on Search Images. To use an image that already exists, click on the Insert. On the Basic tab, select the size of the image, choose to include the caption and/or attribution associated with the image. On the Advanced tab, if applicable, define a link to associate with the image, and/or a custom width and height. Click on Insert Media. If you are inserting the image within a Text module, the Image Properties window will appear at which point you can add Alternative Text (important for people using screen readers), change the size of the image (measured in pixels), add a border to it (the images on our site have a border of zero), add horizontal or vertical space (so the image is not so close to the text), and finally, choose how you want it aligned. Click OK. Edit Your Image SiteManager cannot edit images. For advice on editing images, see here.
SiteManager - How do I delete a page? SiteManager Delete a Page Click on the Delete icon next to the name of the page. Click on OK in the window that appears to delete the page.
SiteManager - How do I edit a page/replace a downloadable file? SiteManager Edit Pages There are two ways to get into edit mode: Within SiteManager, click on the Edit button next to the page you want to edit. In your browser window navigate to the page you want to edit and hit the key. If you navigate to the page and you are not logged into My Hamilton, you will be prompted to login. Your page will appear the editing tools layered on top of it, shown below. [NOTE: If you do not have the rights to edit a page, you will see the message: You do not have permission to access this page.]
SiteManager - How do I edit content modules? SiteManager Edit Content When you mouse over a module, it will be highlighted in yellow. You have three choices: Move the module: Click on the two vertical lines and drag the module above or below another module. Please note, you can only move modules within the same content areas. Edit the content: Click on the Edit button. The editing options are dependent upon the type of content module. Change Options: Settings: Change the Layout and Style of the module box. 1/3 Width, 1/2 Width, 2/3 Width, Full Width: By default a module spans the Full Width of the designated column. Sets how much space the content uses in the column Inherit: Typically used in conjunction with Lock. Ensures the selected module will appear on all pages in the site or section. Lock: Typically used in conjunction with Inherit. Ensures the Ensures the selected module will appear on all pages in the site or section. Remove: Deletes the content.
SiteManager - How do I edit textboxes? SiteManager Table of Contents The Editing Tools Insert/Edit E-mail Link The Edit Toolbar Insert/Edit Anchor Insert/Edit URL Link Insert/Edit Image Remove a Link Insert/Edit Table The Editing Tools SiteManager provides a full set of tools to simplify the process of editing your pages. Please be aware that although it looks like a toolbar you would find in Microsoft Word, editing a web page differs from editing a Word document. For example, if you hit "enter" when editing a web page, you will automatically get double spacing, also known as a paragraph break. To get single spacing you have to hit "shift" "enter", also known as a line break. The Edit Toolbar Insert/Edit URL Link Highlight the text or image you want to become a link. Click on the Insert/Edit Link button on the toolbar. Under Link Type, select URL. Either type or paste a link in the URL box or click on Browse Server. Navigate to the page. Use the preview button to see a preview of the page. Use the link button to insert the page's URL into the URL box. To have the link open in a new browser window, click on the Target tab and from the drop down menu below Target, select New Window (_blank). Click on OK. Remove a Link Highlight the text currently formatted as a link. Click on the Remove Link button. Insert/Edit E-mail Link Highlight the text you want to become a link. Click on the Insert/Edit Link button on the toolbar. Under Link Type, select E-mail Type in the E-mail address and if desired, you can also type in the Message Subject and Message Body so that when a visitor clicks on an e-mail link, a portion of the e-mail message is created for them. Click on OK. Insert/Edit Anchor Anchors are used on a page to quickly take a visitor to a specific section of the page. Place the cursor at the beginning of the line where you want the anchor to be. Click on the Insert/Edit Anchor button. Enter the name of the anchor in the Anchor Properties window that appears. To use the anchor as a link, click on the Insert/Edit Link button. Under Link Type, select Link to anchor in the text. Select an anchor name from the drop down list. Click on OK. Insert/Edit Image Follow the instruction under Adding Images on “How do I add/edit images?” Insert/Edit Table Use tables when you need to present information that lends itself to a tabular setup. Place the cursor at the point you need the table to appear. Click on the Insert/Edit Table button on the toolbar. (NOTE: Pressing "tab" in a table will not move you to the next cell.) Width: Measured either in pixels (200 pixels is the default) or as a percent of the module area you are in. The width of Hamilton pages is 960 pixels. Height: Measured in pixels. Cell Spacing: sets the amount of space between adjacent layout cells (in pixels). This value should be less than 5 Cell padding: sets the amount of space between the content of a layout cell and the cell boundary (in pixels). This value should be less than 5. Headers: bolds the first row, first column, or both. Border size: specifies the width, in pixels, of the table’s borders. A border size of zero will produce a borderless table, but you will see gridlines when editing your table. Alignment: sets the alignment of the whole table. Since the default size of the table is 100%, he Center and Right choices will appear to have no effect. Click on OK. Once your table is in place, you can right click in a cell or on the table to see the menu of options you can use to edit your table.
SiteManager - Registration Tool SiteManager Event Registration Tool The event registration tool is a component of SiteManager that allows you to set up events with limited numbers of attendees. To use this tool for the first time, follow these instructions: Go to https://my.hamilton.edu/sitemanager/applications/events/index.cfm Select Add a new Calendar. Create a name for the calendar and press submit. Add other people to edit the events if necessary. Select Manage Events on this Calendar. This will bring you to the event listing, allowing you to create events, and giving you the public URL to the calendar. This URL can be given out to let people register for your events. To create an event, select Add Event. Be sure to enter your information correctly. Once an event is added, you can copy it and change the date to duplicate it. If people have registered for it, you can also manage them, adding or removing people, or editing their information. If you already have a calendar, it will appear on the opening page, from which you can manage it. To publicize your events, you can either submit the event to the Events Calendar, and include the registration link in the description, or you can use Google Calendar, adding the registration link to the description.
SiteManager - What are content modules? How do I add them? SiteManager What is Content? Content is the material that makes up the pages you create. Depending on the template you are using, you will see between one and five Add Content buttons: SiteHeader Available on academics, people, students, and courses Sitewide Navigation Available on academics, people, students, and courses Left or Left Column Available on all domains, use depends on template Right or Right Column Available on all domains, use depends on template Center or Main Content Available on all domains, use depends on templat Types of Content Modules Audio - Allows you to insert audio files. Available on all site domains Comments - Allows you to create commemnt boxes for visitors. Available on courses, people, and students Custom Content - Allows you to insert HTML Code. (Facebook Like Button/Facebook Feed/Twitter) Available on courses, people and students Google Forms and Calendars - Allows you to upload Forms and Calendars from Google. Available on all site domains Google Map - Allows you to upload a map to the page. Available on all site domains Hamilton News/Article Database Available only on official/Available on courses, people and students Images - Allows you to upload images. Available on all site domains Navigation - Allows you to create a navigation bar on your site. Available on all site domains Site Contact - Allows you to add contact information for a page. Available on all site domains Slideshow - Allows you to create a slideshow on a page. Available on all site domains Text (Add/Edit) - Allows you to add textboxes to a page. Available on all site domains Video - Allows you to add video to a page. Available on all site domains Add Content Click on the Add Content button in the desired area. Please note: it is not possible to drag and drop content between content areas. From the drop down menu, choose the type of module you want to add. Click on Add.
SiteManager - What are some good publishing practices? SiteManager Web publishing: Best practices We’ve put together a few questions (and comments) to guide you through an examination of the content and structure of your Web site. As you begin to use SiteManager to edit and to update your Web pages, please take a few minutes to review these questions, and to think about how you can apply your answers to your Web site. What is the most important information about you? Publish only the content that you can manage comfortably. That content should give the maximum amount of information to the maximum amount of people. Organize your information in a way that will make the most sense to your audience, even if that conflicts with the way that your office is organized. Think about what information from the rest of our Web site might be useful to your audience, and link to it. Trying to replicate it on your site just makes more work for you. When was the last time your Web site was updated? Current and accurate content is essential. If something on your Web site is obviously outdated, your audience will not trust your information. It’s useful to have a schedule of what you need to update, and when. Review any links that you have to make sure they are still valid and useful. What pages on your site require your audience to scroll down through several screens in order to read everything? On the Web, short and simple is best. Keep your information in easy-to-read chunks that your audience can quickly scan. If your text sounds awkward and wordy, it probably is. When editing a page, make use of “bulleted” information, and use clear and useful subheadings to introduce ideas. Who is your audience? A Web page can’t be all things for all people. Consider who your audience is, and decide what you want them to take away from the page.
SiteManager - What is a site? How do I navigate one? SiteManager What is a site? A site contains a collection of web files on a related subject. The sites that you have the rights to edit will appear under My Sites. Click once on the name link to see the contents of the site. Why don’t I see any sites? 1) You have not been given acess to any sites. a) Did you take a SiteManager training class? If not, here is the current schedule. b) Are you editing an official college site? Access is given during the required Working Sessions. 2) You may be using the wrong address. SiteManager exists on five different Hamilton College domains: a) College departments, official college pages: http://www.hamilton.edu/sitemanager b) Academic department pages and supporting content/sites: http://academics.hamilton.edu/sitemanager Please note, pages created and maintained by the departments will not replace the Hamilton marketing pages created and maintained by C&D. Department maintained pages are accessed via a link from the official Hamilton pages that reads, " The [department name] department maintains its own Web site. More..." Only sites that display current information will be linked from the official academic page. c) Student organizations: http://students.hamilton.edu/sitemanager d) All personal sites: http://people.hamilton.edu/sitemanager e) Sites and content related to course work, academic projects: http://courses.hamilton.edu/sitemanager f) Conference sites: http://conferences.hamilton.edu/sitemanager Navigating Around SiteManager There is a hierarchy that defines the navigation in SiteManager. Depending on where you are in the hierarchy, you have different options available to you. Home is at the top. Sites contain sections (organize like items together) and pages. Pages are made up of modules. SiteManager provides “bread crumb trail” navigation, so you can always quickly get to a site, section, or page. Note: The first page you make in your site is the “home” page, noted by the icon of the house. Site options: settings Section options: settings, move, delete “Home” page options: view, edit, settings, move, archive, delete Page options: view, edit, settings, move, make home, archive, delete
SiteManager 3.0 SiteManager Last Modified on 07/28/10 SiteManager ver. 3.0 Page 1 of 23 SiteManager 3.0 Table of Contents Table of Contents .................................................................................................................1 Log In................................................................................................................................2 What is a site? .....................................................................................................................2 Navigating Around SiteManager .............................................................................................3 Site/Section Settings ............................................................................................................4 Page Settings ......................................................................................................................5 Add a Page..........................................................................................................................6 Delete a Page ......................................................................................................................6 Edit Pages ...........................................................................................................................7 The Content Areas................................................................................................................7 Types of Content Modules .....................................................................................................7 Add Content ........................................................................................................................8 Edit Content ........................................................................................................................8 The Web Media Library .........................................................................................................9 Add Assets to the Web Media Library...................................................................................9 Add Audio (functionality forthcoming) ...................................................................................10 Add Comments ..................................................................................................................11 Add Google Forms ..............................................................................................................12 Add a Google Map ..............................................................................................................12 Add Hamilton News ............................................................................................................12 Add Images.......................................................................................................................13 Edit Your Image (documentation forthcoming)....................................................................14 Add Include Custom File (documentation forthcoming) ...........................................................14 Add Navigation (documentation forthcoming) ........................................................................14 Add Site Contact Information (functionality forthcoming) ........................................................14 Add a Slideshow.................................................................................................................15 Add Text ...........................................................................................................................16 The Editing Tools ............................................................................................................16 The Edit Toolbar .............................................................................................................16 Paste Text from Word......................................................................................................17 Styles...........................................................................................................................17 Insert/Edit URL Link ........................................................................................................18 Remove a Link ............................................................................................................19 Insert/Edit E-mail Link.....................................................................................................19 Insert/Edit Anchor...........................................................................................................20 Insert/Edit Image ...........................................................................................................21 Insert/Edit Table.............................................................................................................21 Adding Video (documentation forthcoming) ...........................................................................22 Log Out............................................................................................................................22 Last Modified on 07/28/10 SiteManager ver. 3.0 Page 2 of 23 Log In http://wwwtest.hamilton.edu/sitemanager Beta site http://www.hamilton.edu/sitemanager College departments, official college pages http://academics.hamilton.edu/sitemanager Academic department pages and supporting content/sites http://students.hamilton.edu/sitemanager Student organizations http://people.hamilton.edu/sitemanager All personal sites http://courses.hamilton.edu/sitemanager Sites and content related to course work, academic projects http://conferences.hamilton.edu/sitemanager Conference sites You will login with you’re my Hamilton username and password. When you login for the first time, you will see the following screen: What is a site? A site contains a collection of web files on a related subject. The sites that you have the rights to edit will appear under My Sites. Click once on the name link to see the contents of the site. Folders representing sections of your site. Pages at the top level of your site. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 3 of 23 Home Site Section/Pages Site Ex. Information Technology Services Section/Pages Ex. Support Section/Pages Ex. Network Services Section/Pages Ex. Index.html Section/Pages Ex. Web Services Site Section/Pages Navigating Around SiteManager There is a hierarchy that defines the navigation in SiteManager. Depending on where you are in the hierarchy, you have different options available to you. SiteManager provides “bread crumb trail” navigation, so you can always quickly get to a site, section, or page. Note: The first page you make in your site is the “home” page, noted by the icon of the house. Site and section options “Home” page options Page options Last Modified on 07/28/10 SiteManager ver. 3.0 Site/Section Settings Functionality Screen Shots The Basic tab includes the name of the site or section as it appears in SiteManager, and the template applied. Note: Template options subject to change. The Security tab controls Viewing permissions. 1. The View Permissions option allows you to control who is allowed to view the pages and files within a site over the Web. By editing these fields, you restrict access to the site to only those groups and users that you specify. The History tab shows the user that made the previous changes to the site/section. Last Modified on 07/28/10 SiteManager ver. 3.0 Page Settings Functionality Screen Shots The Basic tab contains: the Title and Page Type (either Web Page or Downloadable file). If you do not Inherit the template from the site/section, the Templates drop down menu will be available to you. The Security Settings section controls Viewing permissions. 1. The View Permissions option allows you to control who is allowed to view the page over the Web. By editing these fields, you restrict access to those pages to only those groups and users that you specify. The History tab shows the user that made the previous changes to the page. The Metadata Settings tab shows the HTML Title. For the time being, this tab does not need to be used. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 6 of 23 Add a Page 1. Within the site/section where you want to add the new page, click on Add a page. 1. The Page Title is what appears in your list of pages and in the blue band at the top of the web page. If you include spaces within your title, the address will include hyphens where you had spaces. 2. The Page Type can be either Web Page or downloadable file, e.g. PDF, Word or Excel document. 3. If uploading a file, click on Browse and locate and select the file to upload. If the file is not a PDF and you want to convert it, check the box to Convert to PDF. 4. The page will inherit the template design of the site/section. Click on Submit. Delete a Page 1. Click on the Delete icon next to the name of the page. 2. Click on OK in the window that appears to delete the page. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 7 of 23 Edit Pages 1. There are two ways to get into edit mode: a. Within SiteManager, click on the Edit button next to the page you want to edit. b. In your browser window navigate to the page you want to edit and hit the <ESC> key. If you navigate to the page and you are not logged into My Hamilton, you will be prompted to login. 2. Your page will appear the editing tools layered on top of it. [NOTE: If you do not have the rights to edit a page, you will see the message: You do not have permission to access this page.] The Content Areas Depending on the template you are using, you will see between one and five Add Content buttons: SiteHeader Available on academics, people, students, and courses Sitewide Navigation Available on academics, people, students, and courses Left or Left Column Available on all domains, use depends on template Right or Right Column Available on all domains, use depends on template Center or Main Content Available on all domains, use depends on template Types of Content Modules Audio Available on all site domains Comments Available on courses, people, and students Google Forms Available on all site domains Google Map Available on all site domains Hamilton News Available on all site domains Images Available on all site domains Include Custom File Available on courses, people and students Navigation Available on all site domains Site Contact Available on all site domains Slideshow Available on all site domains Text Available on all site domains Video Available on all site domains Last Modified on 07/28/10 SiteManager ver. 3.0 Page 8 of 23 Add Content 1. Click on the Add Content button in the desired area. Please note: it is not possible to drag and drop content between content areas. 2. From the drop down menu, choose the type of module you want to add. 3. Click on Add. Edit Content 1. When you mouse over a module, it will be highlighted in yellow. You have three choices: a. Move the module: Click on the two vertical lines and drag the module above or below another module. Please note, you can only move modules within the same content areas. b. Edit the content: Click on the Edit button. The editing options are dependent upon the type of content module. c. Change Options: i. Settings: Change the Layout and Style of the module box ii. 1/3 Width, 1/2 Width, 2/3 Width, Full Width: By default a module spans the Full Width of the designated column. iii. Inherit: Typically used in conjunction with Lock. Ensures the selected module will appear on all pages in the site or section. iv. Lock: Typically used in conjunction with Inherit. Ensures the Ensures the selected module will appear on all pages in the site or section. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 9 of 23 The Web Media Library New in SiteManager 3.0, the Web Media Library holds image, audio, and video assets. Add Assets to the Web Media Library 1. You can get to the Web Media Library via: a. From within SiteManager, click on the Web Media Library tab. b. When in the editing mode, follow the steps above to Add Content, choosing the Audio, Images, or Video option. c. When in the text editing mode, click on the Image icon on the toolbar. 2. Click on the Add New Media tab. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 10 of 23 3. NOTE: Manipulation of assets should be done BEFORE adding them to SiteManager, For example, you can resize images in SiteManager, but you cannot edit them, e.g. crop or fix red eye. 4. The Name field is required. Use names that accurately describe the image. Appropriately named images will allow for easier retrieval by you and by other web editors at a future time. 5. Click on the Select Media button to locate the audio file, image, or video on your hard drive, network space, CD, etc. 6. If you’d like, you can add a Caption or Attribution. 7. If you want to share this asset with others, leave the box next to Private unchecked, otherwise click once in the box to check it. You will be the only person able to see and edit this image. 8. Click on Save Media. Add Audio (functionality forthcoming) Accepted File Types: MP3 1. Follow the steps at the top of page eight to Add Content, selecting the Audio module. a. Find Media tab: search for media you or others have already added. b. Add New Media tab: add new audio files for immediate or later use. c. My Media tab: see all audio media you have uploaded. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 11 of 23 Add Comments 1. Follow the steps at the top of page eight to Add Content, selecting the Comments module. 2. Settings Tab – Set Type of Comments: a. Moderated – add the list of moderators b. Not Moderated 3. Comments Tab – See the comments posted, approve to show on page. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 12 of 23 Add Google Forms 1. Follow the steps at the top of page eight to Add Content, selecting the Google Forms module. Add a Google Map 1. Follow the steps at the top of page eight to Add Content, selecting the Google Map module. 2. Fill in the information and click on Save. Add Hamilton News 1. Follow the steps at the top of page eight to Add Content, selecting the Hamilton News module. 2. Fill in the information and click on Save. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 13 of 23 Add Images Accepted File Types: JPG, GIF, and PNG 1. Images can be added in one of two ways: a. In their own Content module: Follow the steps at the top of page eight to Add Content, selecting the Images module. 2. Within a Text module, e.g. if you want your text to flow around an image: Click on the Image button on the toolbar within the text editor. Click on Browse Server. 3. Does the image you need already exist? If you are not sure, search for it. 4. Type in a search term under Search and click on Search Images. 5. To use an image that already exists, click on the Insert. a. On the Basic tab, select the size of the image, choose to include the caption and/or attribution associated with the image. b. On the Advanced tab, if applicable, define a link to associate with the image, and/or a custom width and height. c. Click on Insert Media. NOTE: The text that appears in the Preview box to the left is known as “Lorem Ipsum” or “dummy” text. It's mostly Latin, and is used extensively in print to replicate what "real" text would look like, without actually having to write anything. In this case, you will be able to see how the image you insert will appear in relation of text which may surround it. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 14 of 23 6. If you are inserting the image within a Text module, the Image Properties window will appear at which point you can add Alternative Text (important for people using screen readers), change the size of the image (measured in pixels), add a border to it (the images on our site have a border of zero), add horizontal or vertical space (so the image is not so close to the text), and finally, choose how you want it aligned. 7. Click OK. Edit Your Image (documentation forthcoming) Add Include Custom File (documentation forthcoming) Add Navigation (documentation forthcoming) 1. Follow the steps at the top of page eight to Add Content, selecting the Navigation module. 2. Add Site Contact Information (functionality forthcoming) 1. Follow the steps at the top of page eight to Add Content, selecting the Site Contact module. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 15 of 23 Add a Slideshow 2. Follow the steps at the top of page eight to Add Content, selecting the Slideshow module. 3. Click on Add Image. 4. Search for or upload your images. 5. Click on Insert. 6. Add your next image. 7. Rearrange your images using drag and drop. 8. Click on the Advanced tab to set how your slideshow will play. 9. Click on Save Settings. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 16 of 23 Add Text 1. Follow the steps at the top of page eight to Add Content, selecting the Text module. 2. Enter your text in the Edit Content window. 3. Click Save. The Editing Tools SiteManager provides a full set of tools to simplify the process of editing your pages. Please be aware that although it looks like a toolbar you would find in Microsoft Word, editing a web page differs from editing a Word document. For example, if you hit <Enter> when editing a web page, you will automatically get double spacing, also known as a paragraph break. To get single spacing you have to hit <Shift> <Enter>, also known as a line break. The Edit Toolbar Cut Copy Paste Pop-up Window Roll-over text Check Spelling Spell Check As You Type Undo Redo Find Replace Select All Bold Italic Subscript Superscript Insert/Remove Numbered List Insert/Remove Bulleted List Decrease Indent Increase Indent Left Justify Center Justify Right Justify Insert/Edit Link Remove Link Insert/Edit Anchor Maximize Styles Remove Format Insert/Edit Image Insert/Edit Table Insert Special Character Maximize Last Modified on 07/28/10 SiteManager ver. 3.0 Page 17 of 23 Paste Text from Word Chances are that you already have the text for your page typed, most likely in Microsoft Word. When pasting into the Edit Content Window, all of the formatting will be stripped Styles The styles available for you to use when formatting your pages are dependent on the Template. These are predefined styles and cannot be changed, i.e. use a different color, font or size. Styles for pages on http://www.hamilton.edu need to follow the Web Style Guidelines (forthcoming). Apply a Style 1. Select the text to which you want to apply a style. 2. From the Styles menu, choose the desired style. Remove a Style (subject to change) 1. Select the text for which you want to remove the style. 2. Click on the Remove Format button on the toolbar. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 18 of 23 Insert/Edit URL Link 1. Highlight the text or image you want to become a link. 2. Click on the Insert/Edit Link button on the toolbar. 3. Under Link Type, select URL. 4. Either type or paste a link in the URL box or click on Browse Server. 5. Navigate to the page. a. Use the preview button to see a preview of the page. b. Use the link button to Last Modified on 07/28/10 SiteManager ver. 3.0 Page 19 of 23 6. To have the link open in a new browser window, click on the Target tab and from the drop down menu below Target, select New Window (_blank). 7. Click on OK. Remove a Link 1. Highlight the text currently formatted as a link. 2. Click on the Remove Link button. Insert/Edit E-mail Link 1. Highlight the text you want to become a link. 2. Click on the Insert/Edit Link button on the toolbar. 3. Under Link Type, select E-mail. 4. Type in the E-mail address and if desired, you can also type in the Message Subject and Message Body so that when a visitor clicks on an e-mail link, a portion of the e-mail message is created for them. 5. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 20 of 23 Insert/Edit Anchor Anchors are used on a page to quickly take a visitor to a specific section of the page. 1. Place the cursor at the beginning of the line where you want the anchor to be. 2. Click on the Insert/Edit Anchor button. 3. Enter the name of the anchor in the Anchor Properties window that appears. 4. To use the anchor as a link, click on the Insert/Edit Link button. 5. Under Link Type, select Link to anchor in the text. 6. Select an anchor name from the drop down list. 7. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 21 of 23 Insert/Edit Image Follow the instruction under Adding Images on page 13. Insert/Edit Table Known Issue: tables, bulleted lists and numbered lists appear center aligned in the editor, but are aligned correctly (left-aligned) on the actual page. Use tables when you need to present information that lends itself to a tabular setup. 1. Place the cursor at the point you need the table to appear. 2. Click on the Insert/Edit Table button on the toolbar. Width: Measured either in pixels (200 pixels is the default) or as a percent of the module area you are in. The width of Hamilton pages is 960 pixels. Height: Measured in pixels. Cell Spacing: sets the amount of space between adjacent layout cells (in pixels). This value should be less than 5. Cell padding: sets the amount of space between the content of a layout cell and the cell boundary (in pixels). This value should be less than 5. Headers: bolds the first row, first column, or both. Border size: specifies the width, in pixels, of the table’s borders. A border size of zero will produce a borderless table, but you will see gridlines when editing your table. Alignment: sets the alignment of the whole table. Since the default size of the table is 100%, he Center and Right choices will appear to have no effect. 3. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 22 of 23 4. Once your table is in place, you can right click in a cell or on the table to see the menu of options you can use to edit your table. Adding Video (documentation forthcoming) Accepted File Types: Flash (FLV) and Quicktime (MOV) (DV) 1. Follow the steps at the top of page eight to Add Content, selecting the Video module. Log Out When you have finished making changes to your pages, click on Log Out in the top right corner. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 23 of 23 Web publishing: Best practices We’ve put together a few questions (and comments) to guide you through an examination of the content and structure of your Web site. As you begin to use SiteManager to edit and to update your Web pages, please take a few minutes to review these questions, and to think about how you can apply your answers to your Web site. What is the most important information about you? Publish only the content that you can manage comfortably. That content should give the maximum amount of information to the maximum amount of people. Organize your information in a way that will make the most sense to your audience, even if that conflicts with the way that your office is organized. Think about what information from the rest of our Web site might be useful to your audience, and link to it. Trying to replicate it on your site just makes more work for you. When was the last time your Web site was updated? Current and accurate content is essential. If something on your Web site is obviously outdated, your audience will not trust your information. It’s useful to have a schedule of what you need to update, and when. Review any links that you have to make sure they are still valid and useful. What pages on your site require your audience to scroll down through several screens in order to read everything? On the Web, short and simple is best. Keep your information in easy-to-read chunks that your audience can quickly scan. If your text sounds awkward and wordy, it probably is. When editing a page, make use of “bulleted” information, and use clear and useful subheadings to introduce ideas. Who is your audience? A Web page can’t be all things for all people. Consider who your audience is, and decide what you want them to take away from the page.

Training

SiteManager - How do I add a page or file? Training Add a Page or File NOTE: SiteManager can be used both on and off the Hamilton campus. Within the site/section where you want to add the new page, click on Add a page. Enter a Page Title. The Page Title is what appears in your list of pages and in the blue band at the top of the web page. If you include spaces within your title, the address will include hyphens where you had spaces. Choose a Page Type. The Page Type can be either Web Page or downloadable file, e.g. PDF, Word or Excel document. If uploading a file, click on Browse and locate and select the file to upload. If the file is not a PDF and you want to convert it, check the box to Convert to PDF. The page will inherit the template design of the site/section. Click on Submit. Related Links How do I delete a page? How do I edit a page/replace a downloadable file?
SiteManager - How do I add audio/video? Training Add Audio NOTE: Accepted File Types: MP3 Select the Audio module. Find Media tab: search for media you or others have already added. Add New Media tab: add new audio files for immediate or later use. My Media tab: see all audio media you have uploaded. When you’ve found the audio file, select insert. Adding Video NOTE: Accepted File Types: Flash (FLV) and Quicktime (MOV) (DV) NOTE: Files must be limited to 500 MB Select the Video module. The video media library will look exactly like the audio media library. Find Media tab: search for media you or others have already added. Add New Media tab: add new video files for immediate or later use. My Media tab: see all video media you have uploaded. When you’ve found your video file, select insert.
SiteManager - How do I add comments? Training Add Comments Select the Comments module. Settings Tab – Set Type of Comments: Moderated – add the list of moderators Not Moderated Comments Tab – See the comments posted, approve to show on page. Add Custom Content NOTE: Only use if you have knowledge of HTML. Select the Custom Content module. Enter your HTML code and click on save. Add Google Forms and Calendars Select the Google Forms and Calendars module. Follow the instructions in the box and click on Save. Add a Google Map Select the Google Map module. Fill in the information and click on Save. Add Hamilton News Select the Hamilton News module. Fill in the information and click on Save. Add Navigation Select the Navigation module. NOTE: Links will appear as the default heading. That can be changed later. Under your heading, enter a title and a URL, either by choosing a page or entering a specific URL, then click save. Repeat the previous step for all other links you want to add. Add Site Contact Information Select the Site Contact module. Fill in the information and click save. If the information is already in the text and correct, click save.
SiteManager - How do I add custom content? Training Add Custom Content NOTE: Only use if you have knowledge of HTML. Click on an Add Content button and select the Custom Content module. Enter your HTML code and click on save. Add Facebook Like Button Click on Add Content and select the custom content module. In a separate window or tab, go to http://developers.facebook.com/docs/reference/plugins/like/ Enter the URL of the Facebook page for which you want to create a like button. Uncheck send button. Click Get code. Select the IFRAME option and copy the code. In your content module, paste the code and click save. Add Facebook Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module. Insert the following code (Include < and at the beginning of the code and remove the spaces in < / iframe>): iframe allowtransparency="true" src="http://www.facebook.com/connect/connect.php?id=###############&connections=0&stream=1" style="border: none; width: 300px; height: 380px;" frameborder="1" scrolling="no"> < / iframe> Insert your Facebook page's 10 or 15-digit id in place of the 15 # symbols. Your page's id is normally at the end of your page's URL. (You will need another tab/window to get to the Facebook page) If not, follow these instructions: On your page, right click and select view page source. In the Source Code, search (Control F on Windows, Cmd F on Mac) for profile_id=. Following that portion of the code is a 10 or 15-digit id. Insert that in place of the 15 # symbols. Click save. Add Twitter Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module In a new tab, go to https://twitter.com/about/resources/widgets/widget_profile Select a username (the twitter feed you would like your website to follow). Once you've finished editing the other preferences (we do not recommend editing appearance or dimensions), click finish & grab code. Copy that code and paste it into the custom content module and click save.
SiteManager - How do I add Facebook Plugins? Training Add Facebook Like Button Click on Add Content and select the custom content module. In a separate window or tab, go to http://developers.facebook.com/docs/reference/plugins/like/ Enter the URL of the Facebook page for which you want to create a like button. Uncheck send button. Click Get code. Select the IFRAME option and copy the code. In your content module, paste the code and click save. Add Facebook Feed NOTE: Currently doesn't work on the people.hamilton.edu domain Click on an Add Content button and select the Custom Content module. Insert the following code (Include < and at the beginning of the code and remove the spaces in < / iframe>): iframe allowtransparency="true" src="http://www.facebook.com/connect/connect.php?id=###############&connections=0&stream=1" style="border: none; width: 300px; height: 380px;" frameborder="1" scrolling="no"> < / iframe> Insert your Facebook page's 10 or 15-digit id in place of the 15 # symbols. Your page's id is normally at the end of your page's URL. (You will need another tab/window to get to the Facebook page) If not, follow these instructions: On your page, right click and select view page source. In the Source Code, search (Control F on Windows, Cmd F on Mac) for profile_id=. Following that portion of the code is a 10 or 15-digit id. Insert that in place of the 15 # symbols. Click save.
SiteManager - How do I add Google Forms, Calendars, and Maps? Training Add Google Forms and Calendars Click on an Add Content button and select the Google Forms and Calendars module. Follow the instructions in the box and click on Save. Add a Google Map Click on an Add Content button and select the Google Map module. Fill in the information and click on Save.
SiteManager - How do I add Hamilton News? Training Add Hamilton News NOTE: Academics Sites do not have this module; they have an "Article Database" module, which is currently unusable. Click on an Add Content button and select the Hamilton News module. Fill in the information (be sure to enter tags or no articles will display!) and click on Save.
SiteManager - How do I add Navigation? Training Add Navigation Click on an Add Content button and select the Navigation module. NOTE: Links will appear as the default heading. That can be changed later. Under your heading, enter a title and a URL, either by choosing a page or entering a specific URL, then click save. (NOTE: If you are linking to a website outside of hamilton.edu, we suggest checking new window.) Repeat the previous step for all other links you want to add. NOTE: All navigation modules on the official (www) Hamilton site must be accordion.
SiteManager - How do I add new media? Training The Web Media Library The Web Media Library holds image, audio, and video assets. Add Assets to the Web Media Library You can get to the Web Media Library via: From within SiteManager, click on the Web Media Library tab. When in the editing mode, follow the steps above to Add Content, choosing the Audio, Images, or Video option. When in the text editing mode, click on the Image icon on the toolbar. Click on the Add New Media tab. NOTE: Manipulation of assets should be done BEFORE adding them to SiteManager, For example, you can resize images in SiteManager, but you cannot edit them, e.g. crop or fix red eye. The Name field is required. Use names that accurately describe the image. Appropriately named images will allow for easier retrieval by you and by other web editors at a future time. Click on the Select Media button to locate the audio file, image, or video on your hard drive, network space, CD, etc. If you’d like, you can add a Caption or Attribution. If you want to share this asset with others, leave the box next to Private unchecked, otherwise click once in the box to check it. You will be the only person able to see and edit this image. Click on Save Media.
SiteManager - How do I add text? Training Add Text Click on an Add Content button and select the Text module. Enter your text in the Edit Content window. Click Save. Paste Text from Word Chances are that you already have the text for your page typed, most likely in Microsoft Word. When pasting into the Edit Content Window, all of the formatting will be stripped. If, however, you drag and drop the text, the formatting will be preserved. Styles The styles available for you to use when formatting your pages are dependent on the Template. These are predefined styles and cannot be changed, i.e. use a different color, font or size. Styles for pages on http://www.hamilton.edu need to follow the Web Style Guidelines. Apply a Style Select the text to which you want to apply a style. From the Styles menu, choose the desired style. Remove a Style (subject to change) Select the text for which you want to remove the style. Click on the Remove Format button on the toolbar.
SiteManager - How do I add/edit a slideshow? Training Add a Slideshow Click on an Add Content button and select the Slideshow module. Click on Add Image. Search for or upload your images. Click on Insert. Add your next image. Rearrange your images using drag and drop. Click on the Advanced tab to set how your slideshow will play. Click on Save Settings.
SiteManager - How do I add/edit images? Training Add Images Accepted File Types: JPG, GIF, and PNG Images can be added in one of two ways: In their own Content module: Select the Images module. Within a Text module, e.g. if you want your text to flow around an image: Click on the Image button on the toolbar within the text editor. Click on Browse Server. Does the image you need already exist? If you are not sure, search for it. Type in a search term under Search and click on Search Images. To use an image that already exists, click on the Insert. On the Basic tab, select the size of the image, choose to include the caption and/or attribution associated with the image. On the Advanced tab, if applicable, define a link to associate with the image, and/or a custom width and height. Click on Insert Media. If you are inserting the image within a Text module, the Image Properties window will appear at which point you can add Alternative Text (important for people using screen readers), change the size of the image (measured in pixels), add a border to it (the images on our site have a border of zero), add horizontal or vertical space (so the image is not so close to the text), and finally, choose how you want it aligned. Click OK. Edit Your Image SiteManager cannot edit images. For advice on editing images, see here.
SiteManager - How do I delete a page? Training Delete a Page Click on the Delete icon next to the name of the page. Click on OK in the window that appears to delete the page.
SiteManager - How do I edit a page/replace a downloadable file? Training Edit Pages There are two ways to get into edit mode: Within SiteManager, click on the Edit button next to the page you want to edit. In your browser window navigate to the page you want to edit and hit the key. If you navigate to the page and you are not logged into My Hamilton, you will be prompted to login. Your page will appear the editing tools layered on top of it, shown below. [NOTE: If you do not have the rights to edit a page, you will see the message: You do not have permission to access this page.]
SiteManager - How do I edit content modules? Training Edit Content When you mouse over a module, it will be highlighted in yellow. You have three choices: Move the module: Click on the two vertical lines and drag the module above or below another module. Please note, you can only move modules within the same content areas. Edit the content: Click on the Edit button. The editing options are dependent upon the type of content module. Change Options: Settings: Change the Layout and Style of the module box. 1/3 Width, 1/2 Width, 2/3 Width, Full Width: By default a module spans the Full Width of the designated column. Sets how much space the content uses in the column Inherit: Typically used in conjunction with Lock. Ensures the selected module will appear on all pages in the site or section. Lock: Typically used in conjunction with Inherit. Ensures the Ensures the selected module will appear on all pages in the site or section. Remove: Deletes the content.
SiteManager - How do I edit textboxes? Training Table of Contents The Editing Tools Insert/Edit E-mail Link The Edit Toolbar Insert/Edit Anchor Insert/Edit URL Link Insert/Edit Image Remove a Link Insert/Edit Table The Editing Tools SiteManager provides a full set of tools to simplify the process of editing your pages. Please be aware that although it looks like a toolbar you would find in Microsoft Word, editing a web page differs from editing a Word document. For example, if you hit "enter" when editing a web page, you will automatically get double spacing, also known as a paragraph break. To get single spacing you have to hit "shift" "enter", also known as a line break. The Edit Toolbar Insert/Edit URL Link Highlight the text or image you want to become a link. Click on the Insert/Edit Link button on the toolbar. Under Link Type, select URL. Either type or paste a link in the URL box or click on Browse Server. Navigate to the page. Use the preview button to see a preview of the page. Use the link button to insert the page's URL into the URL box. To have the link open in a new browser window, click on the Target tab and from the drop down menu below Target, select New Window (_blank). Click on OK. Remove a Link Highlight the text currently formatted as a link. Click on the Remove Link button. Insert/Edit E-mail Link Highlight the text you want to become a link. Click on the Insert/Edit Link button on the toolbar. Under Link Type, select E-mail Type in the E-mail address and if desired, you can also type in the Message Subject and Message Body so that when a visitor clicks on an e-mail link, a portion of the e-mail message is created for them. Click on OK. Insert/Edit Anchor Anchors are used on a page to quickly take a visitor to a specific section of the page. Place the cursor at the beginning of the line where you want the anchor to be. Click on the Insert/Edit Anchor button. Enter the name of the anchor in the Anchor Properties window that appears. To use the anchor as a link, click on the Insert/Edit Link button. Under Link Type, select Link to anchor in the text. Select an anchor name from the drop down list. Click on OK. Insert/Edit Image Follow the instruction under Adding Images on “How do I add/edit images?” Insert/Edit Table Use tables when you need to present information that lends itself to a tabular setup. Place the cursor at the point you need the table to appear. Click on the Insert/Edit Table button on the toolbar. (NOTE: Pressing "tab" in a table will not move you to the next cell.) Width: Measured either in pixels (200 pixels is the default) or as a percent of the module area you are in. The width of Hamilton pages is 960 pixels. Height: Measured in pixels. Cell Spacing: sets the amount of space between adjacent layout cells (in pixels). This value should be less than 5 Cell padding: sets the amount of space between the content of a layout cell and the cell boundary (in pixels). This value should be less than 5. Headers: bolds the first row, first column, or both. Border size: specifies the width, in pixels, of the table’s borders. A border size of zero will produce a borderless table, but you will see gridlines when editing your table. Alignment: sets the alignment of the whole table. Since the default size of the table is 100%, he Center and Right choices will appear to have no effect. Click on OK. Once your table is in place, you can right click in a cell or on the table to see the menu of options you can use to edit your table.
SiteManager - Registration Tool Training Event Registration Tool The event registration tool is a component of SiteManager that allows you to set up events with limited numbers of attendees. To use this tool for the first time, follow these instructions: Go to https://my.hamilton.edu/sitemanager/applications/events/index.cfm Select Add a new Calendar. Create a name for the calendar and press submit. Add other people to edit the events if necessary. Select Manage Events on this Calendar. This will bring you to the event listing, allowing you to create events, and giving you the public URL to the calendar. This URL can be given out to let people register for your events. To create an event, select Add Event. Be sure to enter your information correctly. Once an event is added, you can copy it and change the date to duplicate it. If people have registered for it, you can also manage them, adding or removing people, or editing their information. If you already have a calendar, it will appear on the opening page, from which you can manage it. To publicize your events, you can either submit the event to the Events Calendar, and include the registration link in the description, or you can use Google Calendar, adding the registration link to the description.
SiteManager - What are content modules? How do I add them? Training What is Content? Content is the material that makes up the pages you create. Depending on the template you are using, you will see between one and five Add Content buttons: SiteHeader Available on academics, people, students, and courses Sitewide Navigation Available on academics, people, students, and courses Left or Left Column Available on all domains, use depends on template Right or Right Column Available on all domains, use depends on template Center or Main Content Available on all domains, use depends on templat Types of Content Modules Audio - Allows you to insert audio files. Available on all site domains Comments - Allows you to create commemnt boxes for visitors. Available on courses, people, and students Custom Content - Allows you to insert HTML Code. (Facebook Like Button/Facebook Feed/Twitter) Available on courses, people and students Google Forms and Calendars - Allows you to upload Forms and Calendars from Google. Available on all site domains Google Map - Allows you to upload a map to the page. Available on all site domains Hamilton News/Article Database Available only on official/Available on courses, people and students Images - Allows you to upload images. Available on all site domains Navigation - Allows you to create a navigation bar on your site. Available on all site domains Site Contact - Allows you to add contact information for a page. Available on all site domains Slideshow - Allows you to create a slideshow on a page. Available on all site domains Text (Add/Edit) - Allows you to add textboxes to a page. Available on all site domains Video - Allows you to add video to a page. Available on all site domains Add Content Click on the Add Content button in the desired area. Please note: it is not possible to drag and drop content between content areas. From the drop down menu, choose the type of module you want to add. Click on Add.
SiteManager - What are some good publishing practices? Training Web publishing: Best practices We’ve put together a few questions (and comments) to guide you through an examination of the content and structure of your Web site. As you begin to use SiteManager to edit and to update your Web pages, please take a few minutes to review these questions, and to think about how you can apply your answers to your Web site. What is the most important information about you? Publish only the content that you can manage comfortably. That content should give the maximum amount of information to the maximum amount of people. Organize your information in a way that will make the most sense to your audience, even if that conflicts with the way that your office is organized. Think about what information from the rest of our Web site might be useful to your audience, and link to it. Trying to replicate it on your site just makes more work for you. When was the last time your Web site was updated? Current and accurate content is essential. If something on your Web site is obviously outdated, your audience will not trust your information. It’s useful to have a schedule of what you need to update, and when. Review any links that you have to make sure they are still valid and useful. What pages on your site require your audience to scroll down through several screens in order to read everything? On the Web, short and simple is best. Keep your information in easy-to-read chunks that your audience can quickly scan. If your text sounds awkward and wordy, it probably is. When editing a page, make use of “bulleted” information, and use clear and useful subheadings to introduce ideas. Who is your audience? A Web page can’t be all things for all people. Consider who your audience is, and decide what you want them to take away from the page.
SiteManager - What is a site? How do I navigate one? Training What is a site? A site contains a collection of web files on a related subject. The sites that you have the rights to edit will appear under My Sites. Click once on the name link to see the contents of the site. Why don’t I see any sites? 1) You have not been given acess to any sites. a) Did you take a SiteManager training class? If not, here is the current schedule. b) Are you editing an official college site? Access is given during the required Working Sessions. 2) You may be using the wrong address. SiteManager exists on five different Hamilton College domains: a) College departments, official college pages: http://www.hamilton.edu/sitemanager b) Academic department pages and supporting content/sites: http://academics.hamilton.edu/sitemanager Please note, pages created and maintained by the departments will not replace the Hamilton marketing pages created and maintained by C&D. Department maintained pages are accessed via a link from the official Hamilton pages that reads, " The [department name] department maintains its own Web site. More..." Only sites that display current information will be linked from the official academic page. c) Student organizations: http://students.hamilton.edu/sitemanager d) All personal sites: http://people.hamilton.edu/sitemanager e) Sites and content related to course work, academic projects: http://courses.hamilton.edu/sitemanager f) Conference sites: http://conferences.hamilton.edu/sitemanager Navigating Around SiteManager There is a hierarchy that defines the navigation in SiteManager. Depending on where you are in the hierarchy, you have different options available to you. Home is at the top. Sites contain sections (organize like items together) and pages. Pages are made up of modules. SiteManager provides “bread crumb trail” navigation, so you can always quickly get to a site, section, or page. Note: The first page you make in your site is the “home” page, noted by the icon of the house. Site options: settings Section options: settings, move, delete “Home” page options: view, edit, settings, move, archive, delete Page options: view, edit, settings, move, make home, archive, delete
SiteManager 3.0 Training Last Modified on 07/28/10 SiteManager ver. 3.0 Page 1 of 23 SiteManager 3.0 Table of Contents Table of Contents .................................................................................................................1 Log In................................................................................................................................2 What is a site? .....................................................................................................................2 Navigating Around SiteManager .............................................................................................3 Site/Section Settings ............................................................................................................4 Page Settings ......................................................................................................................5 Add a Page..........................................................................................................................6 Delete a Page ......................................................................................................................6 Edit Pages ...........................................................................................................................7 The Content Areas................................................................................................................7 Types of Content Modules .....................................................................................................7 Add Content ........................................................................................................................8 Edit Content ........................................................................................................................8 The Web Media Library .........................................................................................................9 Add Assets to the Web Media Library...................................................................................9 Add Audio (functionality forthcoming) ...................................................................................10 Add Comments ..................................................................................................................11 Add Google Forms ..............................................................................................................12 Add a Google Map ..............................................................................................................12 Add Hamilton News ............................................................................................................12 Add Images.......................................................................................................................13 Edit Your Image (documentation forthcoming)....................................................................14 Add Include Custom File (documentation forthcoming) ...........................................................14 Add Navigation (documentation forthcoming) ........................................................................14 Add Site Contact Information (functionality forthcoming) ........................................................14 Add a Slideshow.................................................................................................................15 Add Text ...........................................................................................................................16 The Editing Tools ............................................................................................................16 The Edit Toolbar .............................................................................................................16 Paste Text from Word......................................................................................................17 Styles...........................................................................................................................17 Insert/Edit URL Link ........................................................................................................18 Remove a Link ............................................................................................................19 Insert/Edit E-mail Link.....................................................................................................19 Insert/Edit Anchor...........................................................................................................20 Insert/Edit Image ...........................................................................................................21 Insert/Edit Table.............................................................................................................21 Adding Video (documentation forthcoming) ...........................................................................22 Log Out............................................................................................................................22 Last Modified on 07/28/10 SiteManager ver. 3.0 Page 2 of 23 Log In http://wwwtest.hamilton.edu/sitemanager Beta site http://www.hamilton.edu/sitemanager College departments, official college pages http://academics.hamilton.edu/sitemanager Academic department pages and supporting content/sites http://students.hamilton.edu/sitemanager Student organizations http://people.hamilton.edu/sitemanager All personal sites http://courses.hamilton.edu/sitemanager Sites and content related to course work, academic projects http://conferences.hamilton.edu/sitemanager Conference sites You will login with you’re my Hamilton username and password. When you login for the first time, you will see the following screen: What is a site? A site contains a collection of web files on a related subject. The sites that you have the rights to edit will appear under My Sites. Click once on the name link to see the contents of the site. Folders representing sections of your site. Pages at the top level of your site. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 3 of 23 Home Site Section/Pages Site Ex. Information Technology Services Section/Pages Ex. Support Section/Pages Ex. Network Services Section/Pages Ex. Index.html Section/Pages Ex. Web Services Site Section/Pages Navigating Around SiteManager There is a hierarchy that defines the navigation in SiteManager. Depending on where you are in the hierarchy, you have different options available to you. SiteManager provides “bread crumb trail” navigation, so you can always quickly get to a site, section, or page. Note: The first page you make in your site is the “home” page, noted by the icon of the house. Site and section options “Home” page options Page options Last Modified on 07/28/10 SiteManager ver. 3.0 Site/Section Settings Functionality Screen Shots The Basic tab includes the name of the site or section as it appears in SiteManager, and the template applied. Note: Template options subject to change. The Security tab controls Viewing permissions. 1. The View Permissions option allows you to control who is allowed to view the pages and files within a site over the Web. By editing these fields, you restrict access to the site to only those groups and users that you specify. The History tab shows the user that made the previous changes to the site/section. Last Modified on 07/28/10 SiteManager ver. 3.0 Page Settings Functionality Screen Shots The Basic tab contains: the Title and Page Type (either Web Page or Downloadable file). If you do not Inherit the template from the site/section, the Templates drop down menu will be available to you. The Security Settings section controls Viewing permissions. 1. The View Permissions option allows you to control who is allowed to view the page over the Web. By editing these fields, you restrict access to those pages to only those groups and users that you specify. The History tab shows the user that made the previous changes to the page. The Metadata Settings tab shows the HTML Title. For the time being, this tab does not need to be used. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 6 of 23 Add a Page 1. Within the site/section where you want to add the new page, click on Add a page. 1. The Page Title is what appears in your list of pages and in the blue band at the top of the web page. If you include spaces within your title, the address will include hyphens where you had spaces. 2. The Page Type can be either Web Page or downloadable file, e.g. PDF, Word or Excel document. 3. If uploading a file, click on Browse and locate and select the file to upload. If the file is not a PDF and you want to convert it, check the box to Convert to PDF. 4. The page will inherit the template design of the site/section. Click on Submit. Delete a Page 1. Click on the Delete icon next to the name of the page. 2. Click on OK in the window that appears to delete the page. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 7 of 23 Edit Pages 1. There are two ways to get into edit mode: a. Within SiteManager, click on the Edit button next to the page you want to edit. b. In your browser window navigate to the page you want to edit and hit the <ESC> key. If you navigate to the page and you are not logged into My Hamilton, you will be prompted to login. 2. Your page will appear the editing tools layered on top of it. [NOTE: If you do not have the rights to edit a page, you will see the message: You do not have permission to access this page.] The Content Areas Depending on the template you are using, you will see between one and five Add Content buttons: SiteHeader Available on academics, people, students, and courses Sitewide Navigation Available on academics, people, students, and courses Left or Left Column Available on all domains, use depends on template Right or Right Column Available on all domains, use depends on template Center or Main Content Available on all domains, use depends on template Types of Content Modules Audio Available on all site domains Comments Available on courses, people, and students Google Forms Available on all site domains Google Map Available on all site domains Hamilton News Available on all site domains Images Available on all site domains Include Custom File Available on courses, people and students Navigation Available on all site domains Site Contact Available on all site domains Slideshow Available on all site domains Text Available on all site domains Video Available on all site domains Last Modified on 07/28/10 SiteManager ver. 3.0 Page 8 of 23 Add Content 1. Click on the Add Content button in the desired area. Please note: it is not possible to drag and drop content between content areas. 2. From the drop down menu, choose the type of module you want to add. 3. Click on Add. Edit Content 1. When you mouse over a module, it will be highlighted in yellow. You have three choices: a. Move the module: Click on the two vertical lines and drag the module above or below another module. Please note, you can only move modules within the same content areas. b. Edit the content: Click on the Edit button. The editing options are dependent upon the type of content module. c. Change Options: i. Settings: Change the Layout and Style of the module box ii. 1/3 Width, 1/2 Width, 2/3 Width, Full Width: By default a module spans the Full Width of the designated column. iii. Inherit: Typically used in conjunction with Lock. Ensures the selected module will appear on all pages in the site or section. iv. Lock: Typically used in conjunction with Inherit. Ensures the Ensures the selected module will appear on all pages in the site or section. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 9 of 23 The Web Media Library New in SiteManager 3.0, the Web Media Library holds image, audio, and video assets. Add Assets to the Web Media Library 1. You can get to the Web Media Library via: a. From within SiteManager, click on the Web Media Library tab. b. When in the editing mode, follow the steps above to Add Content, choosing the Audio, Images, or Video option. c. When in the text editing mode, click on the Image icon on the toolbar. 2. Click on the Add New Media tab. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 10 of 23 3. NOTE: Manipulation of assets should be done BEFORE adding them to SiteManager, For example, you can resize images in SiteManager, but you cannot edit them, e.g. crop or fix red eye. 4. The Name field is required. Use names that accurately describe the image. Appropriately named images will allow for easier retrieval by you and by other web editors at a future time. 5. Click on the Select Media button to locate the audio file, image, or video on your hard drive, network space, CD, etc. 6. If you’d like, you can add a Caption or Attribution. 7. If you want to share this asset with others, leave the box next to Private unchecked, otherwise click once in the box to check it. You will be the only person able to see and edit this image. 8. Click on Save Media. Add Audio (functionality forthcoming) Accepted File Types: MP3 1. Follow the steps at the top of page eight to Add Content, selecting the Audio module. a. Find Media tab: search for media you or others have already added. b. Add New Media tab: add new audio files for immediate or later use. c. My Media tab: see all audio media you have uploaded. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 11 of 23 Add Comments 1. Follow the steps at the top of page eight to Add Content, selecting the Comments module. 2. Settings Tab – Set Type of Comments: a. Moderated – add the list of moderators b. Not Moderated 3. Comments Tab – See the comments posted, approve to show on page. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 12 of 23 Add Google Forms 1. Follow the steps at the top of page eight to Add Content, selecting the Google Forms module. Add a Google Map 1. Follow the steps at the top of page eight to Add Content, selecting the Google Map module. 2. Fill in the information and click on Save. Add Hamilton News 1. Follow the steps at the top of page eight to Add Content, selecting the Hamilton News module. 2. Fill in the information and click on Save. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 13 of 23 Add Images Accepted File Types: JPG, GIF, and PNG 1. Images can be added in one of two ways: a. In their own Content module: Follow the steps at the top of page eight to Add Content, selecting the Images module. 2. Within a Text module, e.g. if you want your text to flow around an image: Click on the Image button on the toolbar within the text editor. Click on Browse Server. 3. Does the image you need already exist? If you are not sure, search for it. 4. Type in a search term under Search and click on Search Images. 5. To use an image that already exists, click on the Insert. a. On the Basic tab, select the size of the image, choose to include the caption and/or attribution associated with the image. b. On the Advanced tab, if applicable, define a link to associate with the image, and/or a custom width and height. c. Click on Insert Media. NOTE: The text that appears in the Preview box to the left is known as “Lorem Ipsum” or “dummy” text. It's mostly Latin, and is used extensively in print to replicate what "real" text would look like, without actually having to write anything. In this case, you will be able to see how the image you insert will appear in relation of text which may surround it. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 14 of 23 6. If you are inserting the image within a Text module, the Image Properties window will appear at which point you can add Alternative Text (important for people using screen readers), change the size of the image (measured in pixels), add a border to it (the images on our site have a border of zero), add horizontal or vertical space (so the image is not so close to the text), and finally, choose how you want it aligned. 7. Click OK. Edit Your Image (documentation forthcoming) Add Include Custom File (documentation forthcoming) Add Navigation (documentation forthcoming) 1. Follow the steps at the top of page eight to Add Content, selecting the Navigation module. 2. Add Site Contact Information (functionality forthcoming) 1. Follow the steps at the top of page eight to Add Content, selecting the Site Contact module. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 15 of 23 Add a Slideshow 2. Follow the steps at the top of page eight to Add Content, selecting the Slideshow module. 3. Click on Add Image. 4. Search for or upload your images. 5. Click on Insert. 6. Add your next image. 7. Rearrange your images using drag and drop. 8. Click on the Advanced tab to set how your slideshow will play. 9. Click on Save Settings. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 16 of 23 Add Text 1. Follow the steps at the top of page eight to Add Content, selecting the Text module. 2. Enter your text in the Edit Content window. 3. Click Save. The Editing Tools SiteManager provides a full set of tools to simplify the process of editing your pages. Please be aware that although it looks like a toolbar you would find in Microsoft Word, editing a web page differs from editing a Word document. For example, if you hit <Enter> when editing a web page, you will automatically get double spacing, also known as a paragraph break. To get single spacing you have to hit <Shift> <Enter>, also known as a line break. The Edit Toolbar Cut Copy Paste Pop-up Window Roll-over text Check Spelling Spell Check As You Type Undo Redo Find Replace Select All Bold Italic Subscript Superscript Insert/Remove Numbered List Insert/Remove Bulleted List Decrease Indent Increase Indent Left Justify Center Justify Right Justify Insert/Edit Link Remove Link Insert/Edit Anchor Maximize Styles Remove Format Insert/Edit Image Insert/Edit Table Insert Special Character Maximize Last Modified on 07/28/10 SiteManager ver. 3.0 Page 17 of 23 Paste Text from Word Chances are that you already have the text for your page typed, most likely in Microsoft Word. When pasting into the Edit Content Window, all of the formatting will be stripped Styles The styles available for you to use when formatting your pages are dependent on the Template. These are predefined styles and cannot be changed, i.e. use a different color, font or size. Styles for pages on http://www.hamilton.edu need to follow the Web Style Guidelines (forthcoming). Apply a Style 1. Select the text to which you want to apply a style. 2. From the Styles menu, choose the desired style. Remove a Style (subject to change) 1. Select the text for which you want to remove the style. 2. Click on the Remove Format button on the toolbar. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 18 of 23 Insert/Edit URL Link 1. Highlight the text or image you want to become a link. 2. Click on the Insert/Edit Link button on the toolbar. 3. Under Link Type, select URL. 4. Either type or paste a link in the URL box or click on Browse Server. 5. Navigate to the page. a. Use the preview button to see a preview of the page. b. Use the link button to Last Modified on 07/28/10 SiteManager ver. 3.0 Page 19 of 23 6. To have the link open in a new browser window, click on the Target tab and from the drop down menu below Target, select New Window (_blank). 7. Click on OK. Remove a Link 1. Highlight the text currently formatted as a link. 2. Click on the Remove Link button. Insert/Edit E-mail Link 1. Highlight the text you want to become a link. 2. Click on the Insert/Edit Link button on the toolbar. 3. Under Link Type, select E-mail. 4. Type in the E-mail address and if desired, you can also type in the Message Subject and Message Body so that when a visitor clicks on an e-mail link, a portion of the e-mail message is created for them. 5. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 20 of 23 Insert/Edit Anchor Anchors are used on a page to quickly take a visitor to a specific section of the page. 1. Place the cursor at the beginning of the line where you want the anchor to be. 2. Click on the Insert/Edit Anchor button. 3. Enter the name of the anchor in the Anchor Properties window that appears. 4. To use the anchor as a link, click on the Insert/Edit Link button. 5. Under Link Type, select Link to anchor in the text. 6. Select an anchor name from the drop down list. 7. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 21 of 23 Insert/Edit Image Follow the instruction under Adding Images on page 13. Insert/Edit Table Known Issue: tables, bulleted lists and numbered lists appear center aligned in the editor, but are aligned correctly (left-aligned) on the actual page. Use tables when you need to present information that lends itself to a tabular setup. 1. Place the cursor at the point you need the table to appear. 2. Click on the Insert/Edit Table button on the toolbar. Width: Measured either in pixels (200 pixels is the default) or as a percent of the module area you are in. The width of Hamilton pages is 960 pixels. Height: Measured in pixels. Cell Spacing: sets the amount of space between adjacent layout cells (in pixels). This value should be less than 5. Cell padding: sets the amount of space between the content of a layout cell and the cell boundary (in pixels). This value should be less than 5. Headers: bolds the first row, first column, or both. Border size: specifies the width, in pixels, of the table’s borders. A border size of zero will produce a borderless table, but you will see gridlines when editing your table. Alignment: sets the alignment of the whole table. Since the default size of the table is 100%, he Center and Right choices will appear to have no effect. 3. Click on OK. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 22 of 23 4. Once your table is in place, you can right click in a cell or on the table to see the menu of options you can use to edit your table. Adding Video (documentation forthcoming) Accepted File Types: Flash (FLV) and Quicktime (MOV) (DV) 1. Follow the steps at the top of page eight to Add Content, selecting the Video module. Log Out When you have finished making changes to your pages, click on Log Out in the top right corner. Last Modified on 07/28/10 SiteManager ver. 3.0 Page 23 of 23 Web publishing: Best practices We’ve put together a few questions (and comments) to guide you through an examination of the content and structure of your Web site. As you begin to use SiteManager to edit and to update your Web pages, please take a few minutes to review these questions, and to think about how you can apply your answers to your Web site. What is the most important information about you? Publish only the content that you can manage comfortably. That content should give the maximum amount of information to the maximum amount of people. Organize your information in a way that will make the most sense to your audience, even if that conflicts with the way that your office is organized. Think about what information from the rest of our Web site might be useful to your audience, and link to it. Trying to replicate it on your site just makes more work for you. When was the last time your Web site was updated? Current and accurate content is essential. If something on your Web site is obviously outdated, your audience will not trust your information. It’s useful to have a schedule of what you need to update, and when. Review any links that you have to make sure they are still valid and useful. What pages on your site require your audience to scroll down through several screens in order to read everything? On the Web, short and simple is best. Keep your information in easy-to-read chunks that your audience can quickly scan. If your text sounds awkward and wordy, it probably is. When editing a page, make use of “bulleted” information, and use clear and useful subheadings to introduce ideas. Who is your audience? A Web page can’t be all things for all people. Consider who your audience is, and decide what you want them to take away from the page.

Transition

Configuring the First Year Student Survey Transition Notes New students are directed to this survey in mid- to late-July. Matthew Carr administers the system. Each student has a unique ID generated by the Higher Education Research Institute. Matt sends us these IDs in a spreadsheet so we can pre-load the IR_FirstYear table. Each CIRPID is appended to request.cirplink (see below) to create a unique link for each student. The system is located at http://my.hamilton.edu/oir/first-year-survey Students are passed through this page so they can review the completion status of the CIRP survey and the Qualtrics supplement. The administration area is located at http://my.hamilton.edu/oir/first-year-survey-administration Matt uses this form to upload a spreadsheet nightly. This spreadsheet updates the "submitstatus" and "submitdate" columns in the IR_FirstYear table. Instructions Verify the following parameters in /college/institutional_research/FirstYear/admin/parameters.cfm with Matt Carr: request.cirplink request.supplementlink request.surveyOpenDate Import the spreadsheet data Matt provides to IR_FirstYear Test http://my.hamilton.edu/oir/first-year-survey by passing one of the Colleague IDs into the url, e.g.: http://my.hamilton.edu/oir/first-year-survey?colleagueid=1234567. Be sure to verify that both survey links are working properly.

User Accounts

Web Support User Accounts Before you fill out any of the support forms below, you may be able to find the answer to your question on our Web Publishing at Hamilton page. If you need help, or if you have any questions, about Web development at Hamilton College, please select one of the support areas below... The following forms are for assistance with Web Space, Web Accounts, and Web Development ONLY. If you need help with network passwords, Blackboard CourseInfo, hardware, or other issues please contact the Help Desk at x4181, helpdesk@hamilton.edu, or ITS Support. Technical Support and Problems / Bugs / Updates Examples: Broken links, a bug/error in a Web application, change to content or form fields, unable to connect to a specific Web site at Hamilton. Technical/Bug Problem Report General Contact Form to submit your issue.)---> Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Sign up / Manage Student Web SpaceCurrently Unavailable Contact Web Services at webhelp@hamilton.edu or call 315-859-4932. ---> Account and Password Issues Examples: Give someone access to one of your Web folders, request organization Web space, and other user account-related issues. Account/Password Request Projects and New Features Examples: Request to develop and new Web application or site, request to add a new feature to an existing Web application. New Project Request Form Feature Request Form (for an existing application/site) General Questions Examples: Comments, Suggestions, anything not covered above. E-mail Web Services at webhelp@hamilton.edu

Web Servers

Assistant Web Developer Training Tasks Web Servers Purpose The outline below provides guidelines for training a new web team employee. Training should be tailored to the employee’s existing skill set. As such, training elements can be added and/or removed as needed. Administrative New Employee paperwork Requires: Two forms of identification as described at http://www.uscis.gov/files/form/i-9.pdf Canceled check for direct deposit form Discuss, create schedule Contact Help Desk regarding new employee user account Add user to Web Admins or Web Students group Schedule Orientation Time Sheets Labor Time Tracker Break Room Restrooms Hours Campus Safety: Parking Sticker Webhelp Schedule Monitoring E-mail Account Setup/Thunderbird Configuration Name, Office, Phone, E-mail, Request Summary Training HTML Javascript HTML DOM CSS ColdFusion (Lynda.com CDs: Essential, Beyond the Basics, What’s New in CF9) SQL Fundamentals JQuery Essential Training: Lynda.com See Maureen Scoones for log in. Hamilton Development Environment Server Environment Test & Live SiteManager & Templates Trusted Cache Version Control Sample Application 1 Quatrino has project proposal Form to Database/E-mail Code Reviews Sample Application 2 Quatrino has project proposal CRUD Interface (CReate, Update, Delete) Code Reviews Generator Bug Log Application Inventory/Case Tracking Web Support Form Email, clear, thorough descriptions are important. Begin Standard Responsibilities Application Development System Support
Setting up LogManager on a Web Server Web Servers Notes LogManager.vbs and set up was created by Jesse Thomas and implemented by Jason Quatrino. LogManager related files are located at \\ess\its\Network Services\scripts\logmanager When run without any options the script writes to Events/Application Log with source of "WSH" "LogZip" job is scheduled in Windows Scheduler on WEB1, WEB2, ACADEMICS, STUDENTS, DEVELOP web servers. Zipped files write to \\polaris\l$\analyze\{server name} Schedule as of 11/29/2010 ACADEMICS: Sun, 2:00 AM STUDENTS: Sun, 3:00 AM PREVIEW: Sun, 4:00 AM COURSES: Sun, 5:00 AM PEOPLE: ? WEB1-V: Fri, 9:00 AM WEB2-V: Fri, 9:05 AM Installing LogManager Install 7-Zip command line version. Download at http://www.7-zip.org/download.html Make sure it's in the exe path so it can be run from the command line. 7-Zip version must be 32-bit command line version. Install location: C:\WINDOWS\System32\7za.exe Create folder C:\logmanager Copy logmanager.vbs to C:\logmanager Hint: Execute in "-dry" mode to test for errors. Create Scheduled Task Open Windows Task Scheduler and create new task. Settings should be as follows: "General" tab: Task name should be "Log Manager - {SITE NAME}" e.g.: Log Manager - ACADEMICS Choose "Run whether user is logged in or not" Run as hamilton-d\webstart. Note: You may be asked to provide a password when saving the new task. Run with highest privileges "Triggers" tab: Choose "On a schedule" and set up a schedule. Note: most tasks are run weekly. "Actions" tab: Action: Start a program Program: C:\Windows\System32\cscript.exe Add arguments: "C:\LogManager\logManager.vbs" "log file location" "archive location" e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze\academics" Start In: C:\WINDOWS\system32 Running from Command Line Open CMD prompt Navigate to C:\Windows\System32 Execute command: "C:\LogManager\logManager.vbs" "log file location" "archive location" {-dry/-debug} -dry -> dry run. displays debugging information and how logfiles would be processed (without archiving or deleting them) -debug -> debug information displayed in console window. e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze"
Understanding Hamilton's Web Space Web Servers Once connected to the web server, you'll see a list of folders that looks something like this: Where you go from this list depends on the URL(s) that is associated with your pages. The following list provides some help for choosing, along with some examples: Folder: URL: academics http://academics.hamilton.edu/ This folder contains pages maintained by academic departments and the faculty. Inside the academics folder are folders for each department. Inside each department are folders for the faculty assigned to the department. Inside a faculty folder is anything the faculty member wants. When faculty put up course pages, we recommend creating a folder for each course. A typical URL might be: http://academics.hamilton.edu/government/dparis/govt375/syllabus/ Folder: URL: courses http://courses.hamilton.edu/ These are student folders that are associated with particular courses. For example, there is a folder for CpSci140, and within that folder there are folders for each student enrolled in the course. A typical URL might be: http://courses.hamilton.edu/cpsci140/jdoe/ Folder: URL: hamilton http://www.hamilton.edu/ These are the folders for non-academic departments at Hamilton. The pages in these folders are typically the first pages that prospective students and their parents are likely to see. Besides general information about the college, there are specific support sections as well, such as the Libraries, Information Technology Services, Alumni and so on. Many of these pages will contain links to pages in the server folders for academics, courses and so on. A typical URL might be: http://www.hamilton.edu/college/its/ Folder: URL: students http://students.hamilton.edu/ The folders in this server folder are assigned to students directly, without connection to any course. A typical URL might be: http://students.hamilton.edu/personal/jdoe/ Folder: URL: people http://people.hamilton.edu/ The folders in this server folder are for personal Web space assigned to College employees. A typical URL might be: http://people.hamilton.edu/jdoe/
Web Publishing at Hamilton Web Servers Publishing Your Pages How do you get your work onto Hamilton's web server, and how do you get the old, out of date pages off the server? Move files to and from your space on the web server using one of these methods: On-campus Windows - Microsoft Networking Mac OSX Off-campus FTP (File Transfer Protocol) - Multi-Platform What Is My Web Address (URL)? Do you find the URLs for Hamilton's web site confusing? Wondering about the difference between www.hamilton.edu and academics.hamilton.edu? Here's a quick overview of the different spaces. Understanding Hamilton's Web space Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Additional Information Guidelines for Use of Student Web Space
Web Publishing Using Mac OSX Web Servers OSX 10.6, 10.7, and newer 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.5 1.) From the Menu bar, choose Go 2.) Choose Connect to Server... 3.) To connect to: WWW (the main Hamilton site), on the address line, type in smb://polaris:139/hamilton then click on Connect. Academics (academics.hamilton.edu), on the address line, type in smb://polaris:139/Academics then click on Connect. Students (students.hamilton.edu), on the address line, type in smb://polaris:139/Students then click on Connect. 4a.) An Authentication window will appear. Hamilton employees, enter Hamilton-d\username for the Name Hamilton students, enter Hamilton-s\username for the Name 4b.) Enter your network Password, then click Connect to connect. OSX 10.4 OSX 10.4 users cannot connect to polaris using the standard on-campus methods. Please follow the instructions for FTP.
Web Support Web Servers Before you fill out any of the support forms below, you may be able to find the answer to your question on our Web Publishing at Hamilton page. If you need help, or if you have any questions, about Web development at Hamilton College, please select one of the support areas below... The following forms are for assistance with Web Space, Web Accounts, and Web Development ONLY. If you need help with network passwords, Blackboard CourseInfo, hardware, or other issues please contact the Help Desk at x4181, helpdesk@hamilton.edu, or ITS Support. Technical Support and Problems / Bugs / Updates Examples: Broken links, a bug/error in a Web application, change to content or form fields, unable to connect to a specific Web site at Hamilton. Technical/Bug Problem Report General Contact Form to submit your issue.)---> Sign Up for Student Web Space Student Web space is now available through SiteManager, the College's content management system. Please fill out an account request form to get started. Sign up / Manage Student Web SpaceCurrently Unavailable Contact Web Services at webhelp@hamilton.edu or call 315-859-4932. ---> Account and Password Issues Examples: Give someone access to one of your Web folders, request organization Web space, and other user account-related issues. Account/Password Request Projects and New Features Examples: Request to develop and new Web application or site, request to add a new feature to an existing Web application. New Project Request Form Feature Request Form (for an existing application/site) General Questions Examples: Comments, Suggestions, anything not covered above. E-mail Web Services at webhelp@hamilton.edu
Windows Web Publishing Web Servers Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Windows 7

Windows Web Publishing Windows 7 Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Windows Vista

Windows Web Publishing Windows Vista Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Windows XP

Windows Web Publishing Windows XP Windows users can connect to the web server using Windows networking. This will make your web space appear as a disk or folder on your personal computer, allowing you to drag and drop files and folders to and from the web server, just as you do for other disks on your system. Windows 7/Vista Connect to the Web Server Open the Start menu Type "\\Polaris\{foldername}" into the search box and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will open as a new window. Map a Drive Open the Start menu Right click on Network and select Map Network Drive... In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Windows XP Connect to the Web Server Open the Start menu Choose Run In the open field of the dialog box, type \\Polaris Click OK The folder will open as a new window. Map a Drive Open the Start menu Right click on My Network Places and select Map Network Drive. In the Folder field, type "\\Polaris\{foldername}" and hit Enter. {foldername} is the name of the folder that you wish to connect to and should be one of the following: academics hamilton students people Click OK The folder will now appear as a shared drive and is accessible from My Computer and Windows Explorer. Troubleshooting Please contact the Help Desk x4181 if you are having trouble connecting to Polaris.

Hamilton Website

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