Resource Center - Backup - Hamilton College

Backup

Accessing SSS After Graduation Backup NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Accessing the Academic Server Backup Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup Backup Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X Backup Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore Files in Windows XP Backup Setting up an immediate backup job to ESS Click on Start. Select All Programs, then Accessories, then System Tools, and then Backup. When the Backup or Restore Wizard window appears, click Next. In the Backup or Restore window select Back up files and settings and click Next. In the What to Back Up window, select Let me choose what to back up and click Next. In the Items to Back Up window that appears, you need to select the file and/or folders that will be backed up. In the left window, click on the “ ” sign to navigate through the directory structure. If you want to select a file or folder, click on the square box next to it. A blue check mark indicates that the entire folder will be backed up, while a black checkmark indicates a part of the folder will be backed up. The recommended files and folders to be backed up on a Windows XP machine are: Desktop C:\Documents and Settings\(user)\Desktop Documents – Exclude downloads, My Pictures, and My Music C:\Documents and Settings\(user)\My Documents Thunderbird Folder (includes address book, signatures, and settings) C:\Documents and Settings\(user)\Application Data\Thunderbird IE Favorites C:\Documents and Settings\(user)\Favorites Microsoft Office Templates C:\Documents and Settings\(user)\Application Data\Microsoft\Templates FileMaker Pro or PalmSync files? Other data you have filed outside of the My Documents folder In the Backup Type, Destination, and Name window, select your back up destination by clicking the down arrow and selecting H:, then click Next. If the H: drive is not available, click on the browse button. When the Save As windows opens click on the My computer icon (on the left). Then double click the H: drive so that it appears in the Save in box. Click Open and then Save. NOTE: When the Completing the Backup or Restore Wizard window appears, you need to decide if you are going to immediately start the back up process or continue on to Setting up a scheduled backup job on ESS on the next page. If you only want to back up your data once click, Finish. The backup process will begin and a window will appear showing the progress. Click on Close when the backup is complete. Setting up a scheduled backup job to ESS Click on the Advanced button. In the Type of Backup window, leave the choice as Normal. Click Next. In the How to Back Up window, check the box next to Verify data after backup. Click Next. In the Backup Options window, click in the circle next to Replace the existing backups and click Next. In the When to Back Up window, click in the circle next to Later to activate the schedule. Give the scheduled task a name by typing in the Job name text box (such as PC backup) Click on Set Schedule button to open the Schedule Job window. Select the frequency of the back up by clicking on the down arrow under Schedule Task. Then click on the desired task frequency and choose a time. Place a check in the box of the day(s) you would like the back up to run on your computer. NOTE: Your computer has to be on and logged into the ESS server. Click OK. Click Next. Type in your ESS password in both boxes and click OK. NOTE: The ESS password is normally what you use to login to your computer. Click Finish. Restoring all or part of the backup Double click on the backup.bkf file on the H drive. Click on Next. In the Backup or Restore window, select Restore files and settings and click on Next. In the What to Restore window, double click on folders on the left to see their contents and then select the any drive, folder, or file you want to restore by clicking in the box next to it. A blue check mark appears if you have successfully selected the item. When you have made all of your selections, click on Next. It is recommended that you restore the file(s) to a location different from the original location, such as the Desktop. Click on Advanced. In the Where to Restore window, select Alternate location under Restore files to: and then either type in the path name or browse to the desired destination. Click on Next. In the How to Restore window, select whether you want to leave or replace existing files. Click on Next. In the Advanced Restore Options window, click on Next. In the Completing the Backup or Restore Wizard window, click on Finish. The Restore Progress window will appear. When the restore is complete, the following window will appear. Click on Close. If a single file or folder is restored to an alternate location, the complete folder structure is also restored.
Backup and Restore in Windows 7 for Employees Backup Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Connecting to SSS in Mac OS X Backup On-Campus This document explains how to connect to the Student Storage Server on Mac OS X computers while on-campus. Connect to SSS Make sure that your machine says Finder next to the Apple menu in the upper left corner of the screen. If it doesn’t, click anywhere on your desktop or on the Mac smiley face in the dock. Click on Go and then Connect to Server. In the line next to Server Address type sss.hamilton.edu and click Connect. Mac OS X 10.3 only Enter your network username and password. Click on Connect. Select students as the volume you wish to mount and click OK. Mac OS X 10.3 Mac OS X 10.4 or later This volume is arranged by class year. Open the folder for your class year and you will find a folder with your username. Create a desktop alias to your SSS folder NOTE: This should be done on personal computers only. NEVER create a desktop alias to your SSS folder on a public lab machine! OS X 10.3 or later - You can add your SSS folder to the sidebar on the left of your Finder window (the window you use to browse for files.) Find your folder and click and drag it into the sidebar in that window. Simply click on the folder in the sidebar to access your SSS folder. If you are not connected, it will prompt you for your username and password. Click once on your SSS folder (named with your username) to highlight it. Hold down the Apple and Option keys and continue to hold them while you click on this folder and drag it to your desktop. You should see a small curved arrow by your mouse pointer as you drag it. Release the mouse button while the pointer is on your desktop and release the Apple and Option keys after you release the mouse. The alias on your desktop will be a folder with a small arrow in the lower left corner. Simply double click on this alias to access your SSS folder. If you are not connected, it will prompt you for your username and password.
Connecting to SSS in Windows Vista and 7 Backup For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.
Connecting to SSS in Windows XP Backup On-Campus This document explains how to connect to the Student Storage Server (SSS) with Windows XP while on-campus. Mapping a Network Drive You can map a network drive in Windows XP so that you can easily access your SSS space. To set up a mapped drive go to Start, right click on My Computer, and select Map Network Drive. Next to Drive:, set the letter to H: or any other available letter. Next to Folder:, using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. Check the box to Reconnect at logon. Click on Connect using a different user name. Using your username, enter hamilton-s\username next to User Name. For example, if your name was Abraham Lincoln, you would enter hamilton-s\alincoln. Enter your network password next to Password. This password is likely to be the same as your e-mail password. If it is not, you can synchronize them following the directions outlined in this document: http://my.hamilton.edu/information-technology-services/resource-center/changing-your-hillconnect-and-ess-sss-passwords After entering the information as outlined above, click OK. You will be back at the first dialog box pictured in step 3. Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. Simply open My Computer and it will be listed under Network Drives. Using a Run Command You can also get to your SSS folder by going to Start and clicking on Run. Using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. A window may pop up asking for your user name and password, much like the one in the figure for step 4 above. Follow the same procedure outlined in step 4 to authenticate. After doing so, your SSS folder should open.
CrashPlan Evaluation Installation Instruction Backup Welcome to CrashPlan – Test Drive CrashPlan is a backup service that ITS is evaluating that provides the things you’ve told us are important when it comes to the backup of your desktop or notebook computer: My quota is too small and I need more space. My ESS space does not sufficiently meet my needs Set it and forget it. The solution needs to be unattended and automatic. The backup can’t bring my computer to a crawl. I’ve customized my settings for Word, how can I include those in my backup? Currently, you have a variety of different options for saving your data to backed up media. Even so we still will often run into issues when a computer crashes, or is lost and critical end-user data is lost in the process. This is most often due to people saving data to their machines locally, or applications which you are running which save important files to areas which aren’t backed up. CrashPlan addresses this by running a background agent which scans the file system for changes to directories that it monitors and then sending those small changes to a designated backup destination. This process allows the machine to continue working at a high level while constantly backing up the machine. This process also reduces the likelihood of losing any critical data, as the backup window is small (15 minutes) unlike other methods of backup. It is important to note that CrashPlan is a computer backup solution and not a file synchronization utility. While there may be an intersection between the functionality of both applications, there is a distinct difference. File synchronization utilities such as Dropbox, Google Drive, Microsoft SkyDrive and Sugar Sync make copies of your files and store them in a Cloud repository. As changes are made to those files, new copies of the files are sent to the repository and pushed down to wherever you have the clients installed. If you delete a file on your file synchronization app, it will be deleted from all clients. There is no backup of it provided by the application. There is also no compression of your files. File sync just provides a 1-to-1 copy across multiple clients and in the cloud. CrashPlan is a true backup solution, in that it provides a defense for your computer against hardware failure and accidental file deletion. Your files are compressed and deduplicated to minimize the network traffic that they consume. This compression and deduplication also minimizes the amount of data that we need as an organization to store and send across our network. CrashPlan should not be viewed as an alternative to other storage platforms, such as ESS, SSS or Academics, or a data archival solution but as a method of protecting data which lives on the desktop, from hardware failure or user error. Getting Started With CrashPlan To get started with CrashPlan you’ll need to perform the following: Go to http://crashplan.hamilton.edu:4280 Log in with your email address (user@hamilton.edu) as username and network password Download and install the appropriate client Make sure that you select Existing Account at the account creation screen To get started with CrashPlan, you’ll need to download and install the client on the main computer that you’re using and need to have backed up. You’ll need to navigate to here: http://crashplan.hamilton.edu:4280. Please note, if you have a dual-boot system, you’ll need to install the client on both OSes At the username prompt, enter your email address The password to log in is your network login password Click on Sign In Once you’re logged in, you’ll be presented with the above. Select the appropriate file for your OS (Windows 64, if you’re a Windows user, Mac OSX if you’re a Mac user). After selecting the file, it will save a file to your Downloads folder, unless you specify otherwise. After this file downloads, Run it and it will install the CrashPlan client. After the client has installed, you’ll see the above box. Make sure that you select Existing Account at this section. Enter in the following information to complete your setup: Username: enter your email address here Password: enter your network account login here PROe Server Address: crashplan.hamilton.edu Configuring your initial backup Once you have the application installed, you’ll want to set the initial backup. By default, with no interaction on your part, once you hit the Backup button it will back up any user profile (C:\Users\ for PCs or /Users/ for Macs) that is not one of our administration profiles, and any files/folders at the root of your hard disk that we have not flagged as system files. By default this will not include any additional storage items that are not attached to your computer. This includes any USB keys, external hard disks, or your network drives (ESS/SSS/Academics). These devices should not be included as part of your backup set (If you need to backup any external hardware, please contact DIS and we can review the best way to meet your backup needs).If you need to include any additional files in your backup, you have the option to do so at this time. On the front page of the client, you’ll see a Files section. Click the Change button and you’ll be presented with a directory tree. Click the box with the needed files and folders and they will be added to your backup set. The initial backup will take some time. Depending on how much data you have it could be as little as a few hours or in extreme cases, a week or so. The client will throttle how hard it works depending on how actively you’re using your machine. Viewing your backup and restoring your files To view your backup you’ll need to open the CrashPlan client. You can do this by clicking on the icon in your system tray (Windows), or in the status bar (Mac). Click on the Restore tab on the left and you’ll see your backup destinations Select the correct machine and backup destination. Once you’ve selected these, you should see a directory tree. Here you can search for files if you’re looking for a specific file, or you can browse through the tree. Select the files you need by checking the boxes next to them and then hit the Restore button. When restoring files, you’ll want to limit the activity you’re doing on the machine if you’re restoring a lot of data as this should make the restore faster.
Data Backup and Storage Backup Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Employee Storage Server (ESS) Backup ESS General Information The ESS provides all Hamilton employees a central location to store and backup critical files from their Macintosh and PC desktop computers. The Employee Storage Server (ESS) provides: Improved printing services for all office/lab/classroom computers. A central, secure area where all employees can backup or store their critical personal files from their on-campus desktop machine. These files will be accessible from any PC or Macintosh on-campus. (i.e. I can backup my own personal files from my computer) A central, secure area where each department can share files with other people in their department. (i.e. I can share files with other people in ITS for collaborative work) A central, secure area where employees can share files with people in various departments (i.e. I can share files with people in the Registrar office). ESS User Folder Quotas (Size Limits) Overview Every employee at Hamilton College is provided with disk space on the Employee Storage Server (ESS) to back up and/or store their critical documents and other electronic data from their office computer. Each academic and administrative department is also provided shared space for employees within the department to use to share documents or data with each other. Campus space is provided for employees to use to share files with employees in other departments Standards Each employee at Hamilton is given an initial disk quota of three Gigabytes (3 GB) to store their own personal files and data. Each department and campus space is also given an initial quota of One Gigabyte (1 GB). Requests for increases in disk quotas are handled by the ITS Network and Telecommunications Services team on an individual basis. Process for requesting Disk Quota Increases Individual employees or departments may request a permanent increase in their ESS disk quota each year in increments of 500 MB. Requests for space greater than 5 GB in size will be handled on an individual basis. A maximum of 10 GB of space per employee is allowed. Additional ESS disk space is available on a temporary basis for special projects, research, or instructional needs. Any requests for additional space will be referred to the Instructional Technology Services or Desktop Integration Services teams for alternative arrangements. The requestor must provide a time limit for the request, i.e., when he/she expects to no longer need the space (the time should not exceed one semester). Since the increase in disk quota is temporarily allocated, it is the requester's responsibility to either request an extension or to "backup" her/his files to another area when the additional quota expires. The Employment Storage Server (ESS) will not provide: Any access to students. Students have their own storage server (SSS) A place for you to backup your entire hard drive. The storage space we are providing is only to be used to backup or store your critical files. Most of your hard drive space is used to store applications which need to be completely re-installed if there were ever a problem with your machine, so it is pointless to back them up.
Formatting an External Hard Drive for Primarily Mac Users Backup 1. Plug the external hard drive into the computer. Access the Disk Utility application which is located in the Utilities folder of the Applications folder at the bottom of the home screen. 2. The Disk Utility window will now open. In this window, double click the name of the attached external hard drive, which will appear in the list of Memory Storage locations at the left of the window. 3. If you're not partitioning your Hard Drive, select the Erase tab at the top of the window. If you are partitioning your hard drive, that process is covered further in the "Formatting an External hard drive for Users Working with Both Platforms" guide. In the Erase tab, make sure the selected format is the correct one. The Mac OS Extended (Journaled) is the default for Mac users. Then go ahed and name your hard drive, so it's easier to recognize on the desktop. When your name and format are correct, click the Erase button at the bottom right. 4. You will be prompted with a window asking if you wish to use your external hard drive to back up the computer with time machine. Unless you know this is something you wish to do and know exactly what time machine is, go ahead and click Don't Use. 5. A Pop-up window will appear asking you to confirm that you wish to erase the disk. Click Erase. The Formatting should take a few moments, and once done an icon for the hard drive will appear on your Desktop. You will now be able to safely move files to and from your hard drive. Remember that if you have any questions or issues, please contact the interns at the MPC desk for assistance.
Formatting an External Hard Drive for Primarily PC Users Backup 1. From the Desktop, click on the windows logo at the bottom left and access the Control Panel. 2. In the Control Panel, change the View by: option at the top right to Small icons if it isn't already. Now, open the Administrative Tools icon. 3. In the Administrative Tools window, double click Computer Management from the list of applications. 4. In the Computer Management window, select the Disk Management option from the list at the left of the window. You will now see information pertaining to the disk storage options for the computer. Anchor5. From the Disk Management window, select the storage option that is your external hard drive. Look for something that looks similar to what is below. If you have a 500GB external hard drive, you could expect to see a large block of about 450GB or so under a name other than Disk 0. Once you've selected the storage area, right click, and select the New Simple Volume... option. * If you are reading for the "Formatting for Users working with both OS Platforms" section, know that the representation of the external hard drive in this window will now look different due to the partitions. You are still going to right click the "Unallocated" section and select New Simple Volume... however that section will simply be smaller and there will be other already allocated ones. The differences are highlighted here. 6. Now, the New Simple Volume Wizard will pop up. This is where you will set up how you want your hard drive formatted. Click Next. 7. The next page you see will be the Specify Volume Size page. Here you will select the size you want the New Simple Volume to be. The Default size is the entire free space you selected earlier, but you can change it if you like. After you've selected your size, click Next. The next page will be the Assign Drive Letter or Path page. It is very unlikely that you will have a reason to change this from the default, so feel free to just click Next. You'll notice the next page says Format Partition at the top. This is where you make your formatting choices. Since you will be working with a PC, the defaults should be fine, so just make sure that File System and Allocation unit size look like they do in the image below. Now you have the option of naming your hard drive, and then you should notice two checkboxes. Quick Format is faster than regular formatting, however it doesn't actually erase all the information on the hard drive. This obviously doesn't matter if the drive is new, so in most cases go ahead and leave this checked. Also, unless you expect issues with limited storage on your device, leave the second box unchecked and click Next. On the next page, you can look over all of your formatting settings. As long as everything looks good and all the choices are to your liking, click Finish. 8. You will now be returned to the Disk Management window and notice that the hard disk is now being formatted. When the disk is done formatting, you will be notified and from there you can safely transfer files to and from your Hard Disk on a PC. If you have any questions or issues, please contact the interns at the MPC desk for assistance.
Formatting an External Hard Drive for Users Working with Both Platforms Backup 1. Plug the external hard drive into the computer. Select the Applications folder that is usually located in the dock at the bottom of the home screen. Within that folder select the Utilities folder and then select the Disk Utility application from there. 2. The Disk Utility window will now open. In this window, double click the name of the attached external hard drive, which will appear in the list of memory locations and partitions at the left of the window. 3. Now, click on the Partition tab at the top of the window. Be sure to locate the Volume Scheme: label at the left of all of the information. Underneath this label are options for how you want your hard drive partitioned and a diagram showing the current scheme. 4. In the Partition screen, first select 3 Partitions from the options under the Volume Scheme: label at the left of the window. 5. Now, using the diagram of your current partition scheme shown under the Volume Scheme: label, select the top partition, which should be labeled Untitled 1 by default. This is the partition of your hard drive you will format to work with a Mac. It's a good idea to change the name of this partition to something that will remind you that this is the area that is formatted for a Mac. You can change the name under the Volume Information label. Also under this label is the Format: option, which you can leave the default since this partition is being formatted for a Mac. 6. Next, select the second partition down. This partition will be formatted as FAT-32, which is a format with a limited transfer size however it will work on both OS platforms. This is the partition you will use for transferring information between the Mac and PC partitions. As before, give this partition a name, but this time select the drop-down menu next to the Format: label, and select MS-DOS (FAT). 7. Now, select the third partition. This one will eventually be formatted to work with a PC, but we can't perform that action on a mac. So for now, just give this partition a name to help you remember this is the one you will format for PC use, and then change the Format: option to Free Space. 8. Now your window should look something like this. Notice that in this example the sizes are left to their default. If you wish to change the sizes of your partitions, do this under the Size: option that is under the Volume Information label right below Format. Keep in mind that your FAT-32 partition will ideally only be used for transfering information, so it wouldn't hurt to make that a smaller size, somewhere between 25 to 50 GB will probably do just fine. When all your information is set, click Apply. 9. A dialog box will pop up, asking if you wish to use either of the partitions available to back up your computer with Time Machine. Although Time Machine is a useful tool, for your use at the moment go ahead and click Don't Use. If you have questions about Time Machine or whether you should use it, there is a great deal of information available on the internet. After you click Don't Use, your hard drive will be formatted, and you will be notified when it is finished formatting. You will now be able to transfer files to the Mac and FAT-32 partitions on the drive. When you are ready, attach your drive to a PC, and continue reading to finish the formatting process. 10. Now you have to format the last partition of the hard drive to work with a PC. This is done essentially the same way as formatting the entire hard drive to work with a PC; however there is one key change which is highlighted below and on the Formatting for Primarily PC Users page. If you are unfamiliar with how to format the hard drive to work with a PC, please go to the linked page on the previous line. *2. (Partitioned Hard Drive) Here is what the partitioned hard drive will look something like, and the section you should select is highlighted. 11. Once you've finished formatting the partition which will be used with a PC, you have successfully formatted your Hard Drive to work with both Platforms. Remember that if you have any questions or issues, please contact the interns at the MPC desk for assistance.
Google Drive Backup
Introduction to External Hard Drives Backup The Basics What is an External Hard Drive? You're probably aware that your computer has memory, or at the very least that you're able to save your various files and documents on the computer and then go back and retrieve them later. All that information that you save to your computer is saved into a hard drive of some sort. We often refer to hard drives as a form of data storage. An external hard drive is essentially just a portable data storage system. Without going into the intricate details of memory, simply know that an external hard drive allows you to save information and documents to a small portable device that you can remove from one computer and bring to another, allowing you to easily transfer that saved information and back it up. For more information about formatting hard drives, see this article. Why would someone need one? Here at Hamilton, if you are taking a video class you will be required to have an external hard drive of your own. This is because the video files you will be working with are too large to be stored in the student storage server the school provides, and you will want to be able to work on your projects on different computers as well as have them backed up. Students who are not taking a video class may still find it useful to have an external hard drive for the reasons mentioned earlier. Basically, purchasing an external hard drive will provide convenience and security for one's data. Recommendations Purchasing an external hard drive is a great way to back up important files and keep all of your work in one central location. Think of it as a portfolio of your work! When purchasing a drive, there are some technical details to consider. Ports While USB ports are found on all computers, there are many versions and some can be slow to transfer large files (think video files). Firewire and Thunderbolt ports are faster, but might only be available on Apple hardware. Look for a drive that has multiple types of connection ports. Portability/Power If you're buying an external drive, portability is important. Some drives can be powered right through their connection port, which means you don't need to carry the "wall wart" power cable. Also consider the size of the case. Small drives are easy to carry Ruggedness Hard drives are delicate and a big bump can destroy the drive and your data. Look for a drive that rugged enough to stand up to trips in your backpack to the computer lab. Capacity Bigger is better, but for the same price point you'll trade features for capacity. Video is the one medium that quickly eats up your hard drive space. If you plan on taking a class that uses video, think big... 500GB should do. Formatting The platform which you intend to use your external hard drive with will determine the formatting that is required for it. The resource center contains pages explaining ways to format your external hard drive for all of your possible needs, but in this section is some information as to what the different formats are and what they are for. The Formats FAT32 (File Allocation Table) Natively read/write FAT32 on Windows and Mac OS. Maximum file size: 4GB NTFS (Windows NT File System) Natively read/write NTFS on Windows. Maximum file size: 16TB HFS (Hierarchical File system, aka Mac OS Extended) Natively read/write HFS on Mac OS. Required for Time Machine Maximum file size: 8EiB ( Note: More than large enough for any file in the modern world.) How do the Formats affect you? You will need to select the correct format for the platform you intend on using your external hard drive with. If you are primarily a PC user who will not need to transfer files on a Mac, then NTFS is the format for you, and luckily for you most external hard drives are sold already formatted as NTFS. If you are primarily a Mac user who will not need to transfer files on a PC, then you would choose HFS (Mac OS extended). If you are a user who will have to transfer files across both platforms, then life becomes a bit more complicated. The information about the formats above may lead you to assume that you would simply format as FAT32, since it can read/write on Windows and Mac OS, however this is not a good idea for the following reasons. FAT32 offers no security FAT32 has a max file size of 4GB. This is an issue if you are a video student where you will likely deal with files larger than this. FAT32 is overall a less efficient and reliable format. So what does a user who needs to transfer across platforms do? There are a few solutions, but the one we suggest and provide directions to here at Hamilton is to partition your external hard drive into 3 partitions, and format each partition as a different Format. This will allow the user to read/write files on both platforms, and also transfer files under 4GB in size from either platform. So how does someone format an External Hard Drive? Directions on how to perform all of the above formatting have been included in the ITS Resource Center. The links are included below. Formatting for Primarily PC Users Formatting for Primarily Mac Users Formatting for Users working with Both Platforms
Setting up LogManager on a Web Server Backup Notes LogManager.vbs and set up was created by Jesse Thomas and implemented by Jason Quatrino. LogManager related files are located at \\ess\its\Network Services\scripts\logmanager When run without any options the script writes to Events/Application Log with source of "WSH" "LogZip" job is scheduled in Windows Scheduler on WEB1, WEB2, ACADEMICS, STUDENTS, DEVELOP web servers. Zipped files write to \\polaris\l$\analyze\{server name} Schedule as of 11/29/2010 ACADEMICS: Sun, 2:00 AM STUDENTS: Sun, 3:00 AM PREVIEW: Sun, 4:00 AM COURSES: Sun, 5:00 AM PEOPLE: ? WEB1-V: Fri, 9:00 AM WEB2-V: Fri, 9:05 AM Installing LogManager Install 7-Zip command line version. Download at http://www.7-zip.org/download.html Make sure it's in the exe path so it can be run from the command line. 7-Zip version must be 32-bit command line version. Install location: C:\WINDOWS\System32\7za.exe Create folder C:\logmanager Copy logmanager.vbs to C:\logmanager Hint: Execute in "-dry" mode to test for errors. Create Scheduled Task Open Windows Task Scheduler and create new task. Settings should be as follows: "General" tab: Task name should be "Log Manager - {SITE NAME}" e.g.: Log Manager - ACADEMICS Choose "Run whether user is logged in or not" Run as hamilton-d\webstart. Note: You may be asked to provide a password when saving the new task. Run with highest privileges "Triggers" tab: Choose "On a schedule" and set up a schedule. Note: most tasks are run weekly. "Actions" tab: Action: Start a program Program: C:\Windows\System32\cscript.exe Add arguments: "C:\LogManager\logManager.vbs" "log file location" "archive location" e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze\academics" Start In: C:\WINDOWS\system32 Running from Command Line Open CMD prompt Navigate to C:\Windows\System32 Execute command: "C:\LogManager\logManager.vbs" "log file location" "archive location" {-dry/-debug} -dry -> dry run. displays debugging information and how logfiles would be processed (without archiving or deleting them) -debug -> debug information displayed in console window. e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze"
SSS File Manager on the WWW Backup Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!
Student Storage Server (SSS) Backup Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc
Your Hamilton E-mail & SSS Accounts After Graduation Backup Your Hamilton E-mail After You Graduate When is my account deleted? What happens if I miss the deadline? How do I get a deadline extension? How do I get an alumni e-mail account? How do I transfer mail out of my Hamilton account? How do I forward mail to another account? How do tell correspondents my new address? Questions? When is my account deleted? Your Hamilton e-mail account will be deactivated approximately three (3) months after you graduate. Typically this occurs on August 31 or March 31 (for December graduates). Once your account is deactivated, no new mail is received. Your mail remains on the server after deactivation until your account is physically removed (deleted) one month later. Back to top What happens if I miss the deadline to transfer my mail to another account? Although your account is deactivated on the deadline date, your messages are not physically removed from our server for another month. This allows us to easily restore your messages should you accidentally miss the deadline. After the one month grace period has passed, your mail is no longer retrievable. Back to top How do I get a deadline extension? Under special circumstances it is possible to obtain a brief extension. Please address your request to the helpdesk (hd@hamilton.edu). You should include your reason for requesting the extension and the length of time it is desired. Back to top How do I get an alumni e-mail account? The alumni address available to Hamilton graduates (you@alumni.hamilton.edu) is not an actual e-mail account. Instead, it is a mail forwarding service. To sign up for this service please visit the Hamilton Alumni Directory Registration page and follow the step-by-step registration process. When you register, you must provide a real address to which mail is forwarded when mail is addressed to you@alumni.hamilton.edu. The e-mail address you used as a student will not be available for your alumni e-mail address until your old account has been fully deleted as described above. The advantage to the alumni forwarding service is that it allows you to list a Hamilton Alumni e-mail address on professional correspondence. It remains in effect after your Hamilton account is removed and as long as the address to which you forward mail remains active. Back to Top How do I transfer mail from my Hamilton e-mail account to another account? To move existing mail from your Hamilton account into another account before your Hamilton account is deleted please refer to the pertinent section below. To transfer your Hamilton mail to an existing Gmail.com account, please visit: http://my.hamilton.edu/information-technology-services/resource-center/moving-your-mail-to-another-account-1 To transfer your Hamilton mail to a non-Gmail web-based e-mail account: Many web-based e-mail accounts like Gmail (e.g.Yahoo), give you the ability to automatically import mail from your Hamilton account. The settings referenced in the instructions for Gmail may assist you in transferring your mail, however, the screens will be different depending on the application you use. Back to Top How do I forward my Hamilton e-mail to another account? Once you have transferred your mail to your non-Hamilton account, it is wise to start forwarding new mail to that account at the same time. When forwarding is turned on it only forwards mail received from that point forward. To transfer mail previously received, please see the section above. For instructions on how to set up forwarding, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=10957 Back to Top How do I tell correspondents my new address? To create an auto-reply message to inform correspondents of your new e-mail address, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=25922 Back to Top Questions? If you have questions regarding your Hamilton E-mail account after graduation, please feel free to contact the ITS Help Desk at helpdesk@hamilton.edu or call 315-859-4181. Back to Top Return to the ITS Home Page

ESS

Accessing the Academic Server ESS Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup ESS Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X ESS Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore Files in Windows XP ESS Setting up an immediate backup job to ESS Click on Start. Select All Programs, then Accessories, then System Tools, and then Backup. When the Backup or Restore Wizard window appears, click Next. In the Backup or Restore window select Back up files and settings and click Next. In the What to Back Up window, select Let me choose what to back up and click Next. In the Items to Back Up window that appears, you need to select the file and/or folders that will be backed up. In the left window, click on the “ ” sign to navigate through the directory structure. If you want to select a file or folder, click on the square box next to it. A blue check mark indicates that the entire folder will be backed up, while a black checkmark indicates a part of the folder will be backed up. The recommended files and folders to be backed up on a Windows XP machine are: Desktop C:\Documents and Settings\(user)\Desktop Documents – Exclude downloads, My Pictures, and My Music C:\Documents and Settings\(user)\My Documents Thunderbird Folder (includes address book, signatures, and settings) C:\Documents and Settings\(user)\Application Data\Thunderbird IE Favorites C:\Documents and Settings\(user)\Favorites Microsoft Office Templates C:\Documents and Settings\(user)\Application Data\Microsoft\Templates FileMaker Pro or PalmSync files? Other data you have filed outside of the My Documents folder In the Backup Type, Destination, and Name window, select your back up destination by clicking the down arrow and selecting H:, then click Next. If the H: drive is not available, click on the browse button. When the Save As windows opens click on the My computer icon (on the left). Then double click the H: drive so that it appears in the Save in box. Click Open and then Save. NOTE: When the Completing the Backup or Restore Wizard window appears, you need to decide if you are going to immediately start the back up process or continue on to Setting up a scheduled backup job on ESS on the next page. If you only want to back up your data once click, Finish. The backup process will begin and a window will appear showing the progress. Click on Close when the backup is complete. Setting up a scheduled backup job to ESS Click on the Advanced button. In the Type of Backup window, leave the choice as Normal. Click Next. In the How to Back Up window, check the box next to Verify data after backup. Click Next. In the Backup Options window, click in the circle next to Replace the existing backups and click Next. In the When to Back Up window, click in the circle next to Later to activate the schedule. Give the scheduled task a name by typing in the Job name text box (such as PC backup) Click on Set Schedule button to open the Schedule Job window. Select the frequency of the back up by clicking on the down arrow under Schedule Task. Then click on the desired task frequency and choose a time. Place a check in the box of the day(s) you would like the back up to run on your computer. NOTE: Your computer has to be on and logged into the ESS server. Click OK. Click Next. Type in your ESS password in both boxes and click OK. NOTE: The ESS password is normally what you use to login to your computer. Click Finish. Restoring all or part of the backup Double click on the backup.bkf file on the H drive. Click on Next. In the Backup or Restore window, select Restore files and settings and click on Next. In the What to Restore window, double click on folders on the left to see their contents and then select the any drive, folder, or file you want to restore by clicking in the box next to it. A blue check mark appears if you have successfully selected the item. When you have made all of your selections, click on Next. It is recommended that you restore the file(s) to a location different from the original location, such as the Desktop. Click on Advanced. In the Where to Restore window, select Alternate location under Restore files to: and then either type in the path name or browse to the desired destination. Click on Next. In the How to Restore window, select whether you want to leave or replace existing files. Click on Next. In the Advanced Restore Options window, click on Next. In the Completing the Backup or Restore Wizard window, click on Finish. The Restore Progress window will appear. When the restore is complete, the following window will appear. Click on Close. If a single file or folder is restored to an alternate location, the complete folder structure is also restored.
Backup and Restore in Windows 7 for Employees ESS Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Data Backup and Storage ESS Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Employee Storage Server (ESS) ESS ESS General Information The ESS provides all Hamilton employees a central location to store and backup critical files from their Macintosh and PC desktop computers. The Employee Storage Server (ESS) provides: Improved printing services for all office/lab/classroom computers. A central, secure area where all employees can backup or store their critical personal files from their on-campus desktop machine. These files will be accessible from any PC or Macintosh on-campus. (i.e. I can backup my own personal files from my computer) A central, secure area where each department can share files with other people in their department. (i.e. I can share files with other people in ITS for collaborative work) A central, secure area where employees can share files with people in various departments (i.e. I can share files with people in the Registrar office). ESS User Folder Quotas (Size Limits) Overview Every employee at Hamilton College is provided with disk space on the Employee Storage Server (ESS) to back up and/or store their critical documents and other electronic data from their office computer. Each academic and administrative department is also provided shared space for employees within the department to use to share documents or data with each other. Campus space is provided for employees to use to share files with employees in other departments Standards Each employee at Hamilton is given an initial disk quota of three Gigabytes (3 GB) to store their own personal files and data. Each department and campus space is also given an initial quota of One Gigabyte (1 GB). Requests for increases in disk quotas are handled by the ITS Network and Telecommunications Services team on an individual basis. Process for requesting Disk Quota Increases Individual employees or departments may request a permanent increase in their ESS disk quota each year in increments of 500 MB. Requests for space greater than 5 GB in size will be handled on an individual basis. A maximum of 10 GB of space per employee is allowed. Additional ESS disk space is available on a temporary basis for special projects, research, or instructional needs. Any requests for additional space will be referred to the Instructional Technology Services or Desktop Integration Services teams for alternative arrangements. The requestor must provide a time limit for the request, i.e., when he/she expects to no longer need the space (the time should not exceed one semester). Since the increase in disk quota is temporarily allocated, it is the requester's responsibility to either request an extension or to "backup" her/his files to another area when the additional quota expires. The Employment Storage Server (ESS) will not provide: Any access to students. Students have their own storage server (SSS) A place for you to backup your entire hard drive. The storage space we are providing is only to be used to backup or store your critical files. Most of your hard drive space is used to store applications which need to be completely re-installed if there were ever a problem with your machine, so it is pointless to back them up.

Email

Your Hamilton E-mail & SSS Accounts After Graduation Email Your Hamilton E-mail After You Graduate When is my account deleted? What happens if I miss the deadline? How do I get a deadline extension? How do I get an alumni e-mail account? How do I transfer mail out of my Hamilton account? How do I forward mail to another account? How do tell correspondents my new address? Questions? When is my account deleted? Your Hamilton e-mail account will be deactivated approximately three (3) months after you graduate. Typically this occurs on August 31 or March 31 (for December graduates). Once your account is deactivated, no new mail is received. Your mail remains on the server after deactivation until your account is physically removed (deleted) one month later. Back to top What happens if I miss the deadline to transfer my mail to another account? Although your account is deactivated on the deadline date, your messages are not physically removed from our server for another month. This allows us to easily restore your messages should you accidentally miss the deadline. After the one month grace period has passed, your mail is no longer retrievable. Back to top How do I get a deadline extension? Under special circumstances it is possible to obtain a brief extension. Please address your request to the helpdesk (hd@hamilton.edu). You should include your reason for requesting the extension and the length of time it is desired. Back to top How do I get an alumni e-mail account? The alumni address available to Hamilton graduates (you@alumni.hamilton.edu) is not an actual e-mail account. Instead, it is a mail forwarding service. To sign up for this service please visit the Hamilton Alumni Directory Registration page and follow the step-by-step registration process. When you register, you must provide a real address to which mail is forwarded when mail is addressed to you@alumni.hamilton.edu. The e-mail address you used as a student will not be available for your alumni e-mail address until your old account has been fully deleted as described above. The advantage to the alumni forwarding service is that it allows you to list a Hamilton Alumni e-mail address on professional correspondence. It remains in effect after your Hamilton account is removed and as long as the address to which you forward mail remains active. Back to Top How do I transfer mail from my Hamilton e-mail account to another account? To move existing mail from your Hamilton account into another account before your Hamilton account is deleted please refer to the pertinent section below. To transfer your Hamilton mail to an existing Gmail.com account, please visit: http://my.hamilton.edu/information-technology-services/resource-center/moving-your-mail-to-another-account-1 To transfer your Hamilton mail to a non-Gmail web-based e-mail account: Many web-based e-mail accounts like Gmail (e.g.Yahoo), give you the ability to automatically import mail from your Hamilton account. The settings referenced in the instructions for Gmail may assist you in transferring your mail, however, the screens will be different depending on the application you use. Back to Top How do I forward my Hamilton e-mail to another account? Once you have transferred your mail to your non-Hamilton account, it is wise to start forwarding new mail to that account at the same time. When forwarding is turned on it only forwards mail received from that point forward. To transfer mail previously received, please see the section above. For instructions on how to set up forwarding, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=10957 Back to Top How do I tell correspondents my new address? To create an auto-reply message to inform correspondents of your new e-mail address, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=25922 Back to Top Questions? If you have questions regarding your Hamilton E-mail account after graduation, please feel free to contact the ITS Help Desk at helpdesk@hamilton.edu or call 315-859-4181. Back to Top Return to the ITS Home Page

External Hard Drive

Backup and Restore Files in Mac OS X External Hard Drive Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Data Backup and Storage External Hard Drive Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Formatting an External Hard Drive for Primarily Mac Users External Hard Drive 1. Plug the external hard drive into the computer. Access the Disk Utility application which is located in the Utilities folder of the Applications folder at the bottom of the home screen. 2. The Disk Utility window will now open. In this window, double click the name of the attached external hard drive, which will appear in the list of Memory Storage locations at the left of the window. 3. If you're not partitioning your Hard Drive, select the Erase tab at the top of the window. If you are partitioning your hard drive, that process is covered further in the "Formatting an External hard drive for Users Working with Both Platforms" guide. In the Erase tab, make sure the selected format is the correct one. The Mac OS Extended (Journaled) is the default for Mac users. Then go ahed and name your hard drive, so it's easier to recognize on the desktop. When your name and format are correct, click the Erase button at the bottom right. 4. You will be prompted with a window asking if you wish to use your external hard drive to back up the computer with time machine. Unless you know this is something you wish to do and know exactly what time machine is, go ahead and click Don't Use. 5. A Pop-up window will appear asking you to confirm that you wish to erase the disk. Click Erase. The Formatting should take a few moments, and once done an icon for the hard drive will appear on your Desktop. You will now be able to safely move files to and from your hard drive. Remember that if you have any questions or issues, please contact the interns at the MPC desk for assistance.
Formatting an External Hard Drive for Primarily PC Users External Hard Drive 1. From the Desktop, click on the windows logo at the bottom left and access the Control Panel. 2. In the Control Panel, change the View by: option at the top right to Small icons if it isn't already. Now, open the Administrative Tools icon. 3. In the Administrative Tools window, double click Computer Management from the list of applications. 4. In the Computer Management window, select the Disk Management option from the list at the left of the window. You will now see information pertaining to the disk storage options for the computer. Anchor5. From the Disk Management window, select the storage option that is your external hard drive. Look for something that looks similar to what is below. If you have a 500GB external hard drive, you could expect to see a large block of about 450GB or so under a name other than Disk 0. Once you've selected the storage area, right click, and select the New Simple Volume... option. * If you are reading for the "Formatting for Users working with both OS Platforms" section, know that the representation of the external hard drive in this window will now look different due to the partitions. You are still going to right click the "Unallocated" section and select New Simple Volume... however that section will simply be smaller and there will be other already allocated ones. The differences are highlighted here. 6. Now, the New Simple Volume Wizard will pop up. This is where you will set up how you want your hard drive formatted. Click Next. 7. The next page you see will be the Specify Volume Size page. Here you will select the size you want the New Simple Volume to be. The Default size is the entire free space you selected earlier, but you can change it if you like. After you've selected your size, click Next. The next page will be the Assign Drive Letter or Path page. It is very unlikely that you will have a reason to change this from the default, so feel free to just click Next. You'll notice the next page says Format Partition at the top. This is where you make your formatting choices. Since you will be working with a PC, the defaults should be fine, so just make sure that File System and Allocation unit size look like they do in the image below. Now you have the option of naming your hard drive, and then you should notice two checkboxes. Quick Format is faster than regular formatting, however it doesn't actually erase all the information on the hard drive. This obviously doesn't matter if the drive is new, so in most cases go ahead and leave this checked. Also, unless you expect issues with limited storage on your device, leave the second box unchecked and click Next. On the next page, you can look over all of your formatting settings. As long as everything looks good and all the choices are to your liking, click Finish. 8. You will now be returned to the Disk Management window and notice that the hard disk is now being formatted. When the disk is done formatting, you will be notified and from there you can safely transfer files to and from your Hard Disk on a PC. If you have any questions or issues, please contact the interns at the MPC desk for assistance.
Formatting an External Hard Drive for Users Working with Both Platforms External Hard Drive 1. Plug the external hard drive into the computer. Select the Applications folder that is usually located in the dock at the bottom of the home screen. Within that folder select the Utilities folder and then select the Disk Utility application from there. 2. The Disk Utility window will now open. In this window, double click the name of the attached external hard drive, which will appear in the list of memory locations and partitions at the left of the window. 3. Now, click on the Partition tab at the top of the window. Be sure to locate the Volume Scheme: label at the left of all of the information. Underneath this label are options for how you want your hard drive partitioned and a diagram showing the current scheme. 4. In the Partition screen, first select 3 Partitions from the options under the Volume Scheme: label at the left of the window. 5. Now, using the diagram of your current partition scheme shown under the Volume Scheme: label, select the top partition, which should be labeled Untitled 1 by default. This is the partition of your hard drive you will format to work with a Mac. It's a good idea to change the name of this partition to something that will remind you that this is the area that is formatted for a Mac. You can change the name under the Volume Information label. Also under this label is the Format: option, which you can leave the default since this partition is being formatted for a Mac. 6. Next, select the second partition down. This partition will be formatted as FAT-32, which is a format with a limited transfer size however it will work on both OS platforms. This is the partition you will use for transferring information between the Mac and PC partitions. As before, give this partition a name, but this time select the drop-down menu next to the Format: label, and select MS-DOS (FAT). 7. Now, select the third partition. This one will eventually be formatted to work with a PC, but we can't perform that action on a mac. So for now, just give this partition a name to help you remember this is the one you will format for PC use, and then change the Format: option to Free Space. 8. Now your window should look something like this. Notice that in this example the sizes are left to their default. If you wish to change the sizes of your partitions, do this under the Size: option that is under the Volume Information label right below Format. Keep in mind that your FAT-32 partition will ideally only be used for transfering information, so it wouldn't hurt to make that a smaller size, somewhere between 25 to 50 GB will probably do just fine. When all your information is set, click Apply. 9. A dialog box will pop up, asking if you wish to use either of the partitions available to back up your computer with Time Machine. Although Time Machine is a useful tool, for your use at the moment go ahead and click Don't Use. If you have questions about Time Machine or whether you should use it, there is a great deal of information available on the internet. After you click Don't Use, your hard drive will be formatted, and you will be notified when it is finished formatting. You will now be able to transfer files to the Mac and FAT-32 partitions on the drive. When you are ready, attach your drive to a PC, and continue reading to finish the formatting process. 10. Now you have to format the last partition of the hard drive to work with a PC. This is done essentially the same way as formatting the entire hard drive to work with a PC; however there is one key change which is highlighted below and on the Formatting for Primarily PC Users page. If you are unfamiliar with how to format the hard drive to work with a PC, please go to the linked page on the previous line. *2. (Partitioned Hard Drive) Here is what the partitioned hard drive will look something like, and the section you should select is highlighted. 11. Once you've finished formatting the partition which will be used with a PC, you have successfully formatted your Hard Drive to work with both Platforms. Remember that if you have any questions or issues, please contact the interns at the MPC desk for assistance.
Introduction to External Hard Drives External Hard Drive The Basics What is an External Hard Drive? You're probably aware that your computer has memory, or at the very least that you're able to save your various files and documents on the computer and then go back and retrieve them later. All that information that you save to your computer is saved into a hard drive of some sort. We often refer to hard drives as a form of data storage. An external hard drive is essentially just a portable data storage system. Without going into the intricate details of memory, simply know that an external hard drive allows you to save information and documents to a small portable device that you can remove from one computer and bring to another, allowing you to easily transfer that saved information and back it up. For more information about formatting hard drives, see this article. Why would someone need one? Here at Hamilton, if you are taking a video class you will be required to have an external hard drive of your own. This is because the video files you will be working with are too large to be stored in the student storage server the school provides, and you will want to be able to work on your projects on different computers as well as have them backed up. Students who are not taking a video class may still find it useful to have an external hard drive for the reasons mentioned earlier. Basically, purchasing an external hard drive will provide convenience and security for one's data. Recommendations Purchasing an external hard drive is a great way to back up important files and keep all of your work in one central location. Think of it as a portfolio of your work! When purchasing a drive, there are some technical details to consider. Ports While USB ports are found on all computers, there are many versions and some can be slow to transfer large files (think video files). Firewire and Thunderbolt ports are faster, but might only be available on Apple hardware. Look for a drive that has multiple types of connection ports. Portability/Power If you're buying an external drive, portability is important. Some drives can be powered right through their connection port, which means you don't need to carry the "wall wart" power cable. Also consider the size of the case. Small drives are easy to carry Ruggedness Hard drives are delicate and a big bump can destroy the drive and your data. Look for a drive that rugged enough to stand up to trips in your backpack to the computer lab. Capacity Bigger is better, but for the same price point you'll trade features for capacity. Video is the one medium that quickly eats up your hard drive space. If you plan on taking a class that uses video, think big... 500GB should do. Formatting The platform which you intend to use your external hard drive with will determine the formatting that is required for it. The resource center contains pages explaining ways to format your external hard drive for all of your possible needs, but in this section is some information as to what the different formats are and what they are for. The Formats FAT32 (File Allocation Table) Natively read/write FAT32 on Windows and Mac OS. Maximum file size: 4GB NTFS (Windows NT File System) Natively read/write NTFS on Windows. Maximum file size: 16TB HFS (Hierarchical File system, aka Mac OS Extended) Natively read/write HFS on Mac OS. Required for Time Machine Maximum file size: 8EiB ( Note: More than large enough for any file in the modern world.) How do the Formats affect you? You will need to select the correct format for the platform you intend on using your external hard drive with. If you are primarily a PC user who will not need to transfer files on a Mac, then NTFS is the format for you, and luckily for you most external hard drives are sold already formatted as NTFS. If you are primarily a Mac user who will not need to transfer files on a PC, then you would choose HFS (Mac OS extended). If you are a user who will have to transfer files across both platforms, then life becomes a bit more complicated. The information about the formats above may lead you to assume that you would simply format as FAT32, since it can read/write on Windows and Mac OS, however this is not a good idea for the following reasons. FAT32 offers no security FAT32 has a max file size of 4GB. This is an issue if you are a video student where you will likely deal with files larger than this. FAT32 is overall a less efficient and reliable format. So what does a user who needs to transfer across platforms do? There are a few solutions, but the one we suggest and provide directions to here at Hamilton is to partition your external hard drive into 3 partitions, and format each partition as a different Format. This will allow the user to read/write files on both platforms, and also transfer files under 4GB in size from either platform. So how does someone format an External Hard Drive? Directions on how to perform all of the above formatting have been included in the ITS Resource Center. The links are included below. Formatting for Primarily PC Users Formatting for Primarily Mac Users Formatting for Users working with Both Platforms

FTP

Accessing SSS After Graduation FTP NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Accessing the Academic Server FTP Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.

Google Docs

Data Backup and Storage Google Docs Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Google Drive Google Docs

Graduation

Accessing SSS After Graduation Graduation NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Your Hamilton E-mail & SSS Accounts After Graduation Graduation Your Hamilton E-mail After You Graduate When is my account deleted? What happens if I miss the deadline? How do I get a deadline extension? How do I get an alumni e-mail account? How do I transfer mail out of my Hamilton account? How do I forward mail to another account? How do tell correspondents my new address? Questions? When is my account deleted? Your Hamilton e-mail account will be deactivated approximately three (3) months after you graduate. Typically this occurs on August 31 or March 31 (for December graduates). Once your account is deactivated, no new mail is received. Your mail remains on the server after deactivation until your account is physically removed (deleted) one month later. Back to top What happens if I miss the deadline to transfer my mail to another account? Although your account is deactivated on the deadline date, your messages are not physically removed from our server for another month. This allows us to easily restore your messages should you accidentally miss the deadline. After the one month grace period has passed, your mail is no longer retrievable. Back to top How do I get a deadline extension? Under special circumstances it is possible to obtain a brief extension. Please address your request to the helpdesk (hd@hamilton.edu). You should include your reason for requesting the extension and the length of time it is desired. Back to top How do I get an alumni e-mail account? The alumni address available to Hamilton graduates (you@alumni.hamilton.edu) is not an actual e-mail account. Instead, it is a mail forwarding service. To sign up for this service please visit the Hamilton Alumni Directory Registration page and follow the step-by-step registration process. When you register, you must provide a real address to which mail is forwarded when mail is addressed to you@alumni.hamilton.edu. The e-mail address you used as a student will not be available for your alumni e-mail address until your old account has been fully deleted as described above. The advantage to the alumni forwarding service is that it allows you to list a Hamilton Alumni e-mail address on professional correspondence. It remains in effect after your Hamilton account is removed and as long as the address to which you forward mail remains active. Back to Top How do I transfer mail from my Hamilton e-mail account to another account? To move existing mail from your Hamilton account into another account before your Hamilton account is deleted please refer to the pertinent section below. To transfer your Hamilton mail to an existing Gmail.com account, please visit: http://my.hamilton.edu/information-technology-services/resource-center/moving-your-mail-to-another-account-1 To transfer your Hamilton mail to a non-Gmail web-based e-mail account: Many web-based e-mail accounts like Gmail (e.g.Yahoo), give you the ability to automatically import mail from your Hamilton account. The settings referenced in the instructions for Gmail may assist you in transferring your mail, however, the screens will be different depending on the application you use. Back to Top How do I forward my Hamilton e-mail to another account? Once you have transferred your mail to your non-Hamilton account, it is wise to start forwarding new mail to that account at the same time. When forwarding is turned on it only forwards mail received from that point forward. To transfer mail previously received, please see the section above. For instructions on how to set up forwarding, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=10957 Back to Top How do I tell correspondents my new address? To create an auto-reply message to inform correspondents of your new e-mail address, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=25922 Back to Top Questions? If you have questions regarding your Hamilton E-mail account after graduation, please feel free to contact the ITS Help Desk at helpdesk@hamilton.edu or call 315-859-4181. Back to Top Return to the ITS Home Page

Hamilton Website

Setting up LogManager on a Web Server Hamilton Website Notes LogManager.vbs and set up was created by Jesse Thomas and implemented by Jason Quatrino. LogManager related files are located at \\ess\its\Network Services\scripts\logmanager When run without any options the script writes to Events/Application Log with source of "WSH" "LogZip" job is scheduled in Windows Scheduler on WEB1, WEB2, ACADEMICS, STUDENTS, DEVELOP web servers. Zipped files write to \\polaris\l$\analyze\{server name} Schedule as of 11/29/2010 ACADEMICS: Sun, 2:00 AM STUDENTS: Sun, 3:00 AM PREVIEW: Sun, 4:00 AM COURSES: Sun, 5:00 AM PEOPLE: ? WEB1-V: Fri, 9:00 AM WEB2-V: Fri, 9:05 AM Installing LogManager Install 7-Zip command line version. Download at http://www.7-zip.org/download.html Make sure it's in the exe path so it can be run from the command line. 7-Zip version must be 32-bit command line version. Install location: C:\WINDOWS\System32\7za.exe Create folder C:\logmanager Copy logmanager.vbs to C:\logmanager Hint: Execute in "-dry" mode to test for errors. Create Scheduled Task Open Windows Task Scheduler and create new task. Settings should be as follows: "General" tab: Task name should be "Log Manager - {SITE NAME}" e.g.: Log Manager - ACADEMICS Choose "Run whether user is logged in or not" Run as hamilton-d\webstart. Note: You may be asked to provide a password when saving the new task. Run with highest privileges "Triggers" tab: Choose "On a schedule" and set up a schedule. Note: most tasks are run weekly. "Actions" tab: Action: Start a program Program: C:\Windows\System32\cscript.exe Add arguments: "C:\LogManager\logManager.vbs" "log file location" "archive location" e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze\academics" Start In: C:\WINDOWS\system32 Running from Command Line Open CMD prompt Navigate to C:\Windows\System32 Execute command: "C:\LogManager\logManager.vbs" "log file location" "archive location" {-dry/-debug} -dry -> dry run. displays debugging information and how logfiles would be processed (without archiving or deleting them) -debug -> debug information displayed in console window. e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze"
SSS File Manager on the WWW Hamilton Website Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

HillConnect

Your Hamilton E-mail & SSS Accounts After Graduation HillConnect Your Hamilton E-mail After You Graduate When is my account deleted? What happens if I miss the deadline? How do I get a deadline extension? How do I get an alumni e-mail account? How do I transfer mail out of my Hamilton account? How do I forward mail to another account? How do tell correspondents my new address? Questions? When is my account deleted? Your Hamilton e-mail account will be deactivated approximately three (3) months after you graduate. Typically this occurs on August 31 or March 31 (for December graduates). Once your account is deactivated, no new mail is received. Your mail remains on the server after deactivation until your account is physically removed (deleted) one month later. Back to top What happens if I miss the deadline to transfer my mail to another account? Although your account is deactivated on the deadline date, your messages are not physically removed from our server for another month. This allows us to easily restore your messages should you accidentally miss the deadline. After the one month grace period has passed, your mail is no longer retrievable. Back to top How do I get a deadline extension? Under special circumstances it is possible to obtain a brief extension. Please address your request to the helpdesk (hd@hamilton.edu). You should include your reason for requesting the extension and the length of time it is desired. Back to top How do I get an alumni e-mail account? The alumni address available to Hamilton graduates (you@alumni.hamilton.edu) is not an actual e-mail account. Instead, it is a mail forwarding service. To sign up for this service please visit the Hamilton Alumni Directory Registration page and follow the step-by-step registration process. When you register, you must provide a real address to which mail is forwarded when mail is addressed to you@alumni.hamilton.edu. The e-mail address you used as a student will not be available for your alumni e-mail address until your old account has been fully deleted as described above. The advantage to the alumni forwarding service is that it allows you to list a Hamilton Alumni e-mail address on professional correspondence. It remains in effect after your Hamilton account is removed and as long as the address to which you forward mail remains active. Back to Top How do I transfer mail from my Hamilton e-mail account to another account? To move existing mail from your Hamilton account into another account before your Hamilton account is deleted please refer to the pertinent section below. To transfer your Hamilton mail to an existing Gmail.com account, please visit: http://my.hamilton.edu/information-technology-services/resource-center/moving-your-mail-to-another-account-1 To transfer your Hamilton mail to a non-Gmail web-based e-mail account: Many web-based e-mail accounts like Gmail (e.g.Yahoo), give you the ability to automatically import mail from your Hamilton account. The settings referenced in the instructions for Gmail may assist you in transferring your mail, however, the screens will be different depending on the application you use. Back to Top How do I forward my Hamilton e-mail to another account? Once you have transferred your mail to your non-Hamilton account, it is wise to start forwarding new mail to that account at the same time. When forwarding is turned on it only forwards mail received from that point forward. To transfer mail previously received, please see the section above. For instructions on how to set up forwarding, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=10957 Back to Top How do I tell correspondents my new address? To create an auto-reply message to inform correspondents of your new e-mail address, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=25922 Back to Top Questions? If you have questions regarding your Hamilton E-mail account after graduation, please feel free to contact the ITS Help Desk at helpdesk@hamilton.edu or call 315-859-4181. Back to Top Return to the ITS Home Page

HillMail

Your Hamilton E-mail & SSS Accounts After Graduation HillMail Your Hamilton E-mail After You Graduate When is my account deleted? What happens if I miss the deadline? How do I get a deadline extension? How do I get an alumni e-mail account? How do I transfer mail out of my Hamilton account? How do I forward mail to another account? How do tell correspondents my new address? Questions? When is my account deleted? Your Hamilton e-mail account will be deactivated approximately three (3) months after you graduate. Typically this occurs on August 31 or March 31 (for December graduates). Once your account is deactivated, no new mail is received. Your mail remains on the server after deactivation until your account is physically removed (deleted) one month later. Back to top What happens if I miss the deadline to transfer my mail to another account? Although your account is deactivated on the deadline date, your messages are not physically removed from our server for another month. This allows us to easily restore your messages should you accidentally miss the deadline. After the one month grace period has passed, your mail is no longer retrievable. Back to top How do I get a deadline extension? Under special circumstances it is possible to obtain a brief extension. Please address your request to the helpdesk (hd@hamilton.edu). You should include your reason for requesting the extension and the length of time it is desired. Back to top How do I get an alumni e-mail account? The alumni address available to Hamilton graduates (you@alumni.hamilton.edu) is not an actual e-mail account. Instead, it is a mail forwarding service. To sign up for this service please visit the Hamilton Alumni Directory Registration page and follow the step-by-step registration process. When you register, you must provide a real address to which mail is forwarded when mail is addressed to you@alumni.hamilton.edu. The e-mail address you used as a student will not be available for your alumni e-mail address until your old account has been fully deleted as described above. The advantage to the alumni forwarding service is that it allows you to list a Hamilton Alumni e-mail address on professional correspondence. It remains in effect after your Hamilton account is removed and as long as the address to which you forward mail remains active. Back to Top How do I transfer mail from my Hamilton e-mail account to another account? To move existing mail from your Hamilton account into another account before your Hamilton account is deleted please refer to the pertinent section below. To transfer your Hamilton mail to an existing Gmail.com account, please visit: http://my.hamilton.edu/information-technology-services/resource-center/moving-your-mail-to-another-account-1 To transfer your Hamilton mail to a non-Gmail web-based e-mail account: Many web-based e-mail accounts like Gmail (e.g.Yahoo), give you the ability to automatically import mail from your Hamilton account. The settings referenced in the instructions for Gmail may assist you in transferring your mail, however, the screens will be different depending on the application you use. Back to Top How do I forward my Hamilton e-mail to another account? Once you have transferred your mail to your non-Hamilton account, it is wise to start forwarding new mail to that account at the same time. When forwarding is turned on it only forwards mail received from that point forward. To transfer mail previously received, please see the section above. For instructions on how to set up forwarding, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=10957 Back to Top How do I tell correspondents my new address? To create an auto-reply message to inform correspondents of your new e-mail address, please refer to Google's help page at: http://mail.google.com/support/bin/answer.py?answer=25922 Back to Top Questions? If you have questions regarding your Hamilton E-mail account after graduation, please feel free to contact the ITS Help Desk at helpdesk@hamilton.edu or call 315-859-4181. Back to Top Return to the ITS Home Page

Mac OS 10.4 Tiger

Backup and Restore Files in Mac OS X Mac OS 10.4 Tiger Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

Mac OS 10.5 Leopard

Backup and Restore Files in Mac OS X Mac OS 10.5 Leopard Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.

Mac OS 10.6 Snow Leopard

Backup Mac OS 10.6 Snow Leopard Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X Mac OS 10.6 Snow Leopard Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Student Storage Server (SSS) Mac OS 10.6 Snow Leopard Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Mac OS 10.7 Lion

Student Storage Server (SSS) Mac OS 10.7 Lion Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

My Hamilton

SSS File Manager on the WWW My Hamilton Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!

Network Drive

Employee Storage Server (ESS) Network Drive ESS General Information The ESS provides all Hamilton employees a central location to store and backup critical files from their Macintosh and PC desktop computers. The Employee Storage Server (ESS) provides: Improved printing services for all office/lab/classroom computers. A central, secure area where all employees can backup or store their critical personal files from their on-campus desktop machine. These files will be accessible from any PC or Macintosh on-campus. (i.e. I can backup my own personal files from my computer) A central, secure area where each department can share files with other people in their department. (i.e. I can share files with other people in ITS for collaborative work) A central, secure area where employees can share files with people in various departments (i.e. I can share files with people in the Registrar office). ESS User Folder Quotas (Size Limits) Overview Every employee at Hamilton College is provided with disk space on the Employee Storage Server (ESS) to back up and/or store their critical documents and other electronic data from their office computer. Each academic and administrative department is also provided shared space for employees within the department to use to share documents or data with each other. Campus space is provided for employees to use to share files with employees in other departments Standards Each employee at Hamilton is given an initial disk quota of three Gigabytes (3 GB) to store their own personal files and data. Each department and campus space is also given an initial quota of One Gigabyte (1 GB). Requests for increases in disk quotas are handled by the ITS Network and Telecommunications Services team on an individual basis. Process for requesting Disk Quota Increases Individual employees or departments may request a permanent increase in their ESS disk quota each year in increments of 500 MB. Requests for space greater than 5 GB in size will be handled on an individual basis. A maximum of 10 GB of space per employee is allowed. Additional ESS disk space is available on a temporary basis for special projects, research, or instructional needs. Any requests for additional space will be referred to the Instructional Technology Services or Desktop Integration Services teams for alternative arrangements. The requestor must provide a time limit for the request, i.e., when he/she expects to no longer need the space (the time should not exceed one semester). Since the increase in disk quota is temporarily allocated, it is the requester's responsibility to either request an extension or to "backup" her/his files to another area when the additional quota expires. The Employment Storage Server (ESS) will not provide: Any access to students. Students have their own storage server (SSS) A place for you to backup your entire hard drive. The storage space we are providing is only to be used to backup or store your critical files. Most of your hard drive space is used to store applications which need to be completely re-installed if there were ever a problem with your machine, so it is pointless to back them up.
Student Storage Server (SSS) Network Drive Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

SSS

Accessing SSS After Graduation SSS NOTE: These instructions are good for the time period between graduation and when your account is deactivated (3 months after your graduation date). To Connect to Your Folder on SSS Open your web browser - Internet Explorer (Windows only), Firefox, Chrome, Safari (Macintosh only). Windows Internet Explorer (Windows only), Safari (Mac only) & Chrome (Firefox instructions are found in section 3 below) In the address bar at the top of your screen (where it typically starts with http://www…) completely erase what appears and type: ftp://sss.hamilton.edu. Then press the enter or return key on your keyboard. When asked to login, enter hamilton-s\ followed by your e-mail ID (e.g. hdstudent). NOTE the direction of the slash after the “–s”. In this example, you would type hamilton-s\hdstudent. NOTE: In Safari, do not precede your userID with “hamilton-s\”. Instead, simply enter your ID in its short form (e.g. hdstudent) in the “Name” field. Enter your SSS password in the password field (this is the same password you use for My Hamilton). NOTE: In Internet Explorer, do not include a check mark in the box labeled Log on anonymously. FireFox Internet Explorer Chrome Safari To Download Your File(s) to Your Hard Drive Once you have successfully logged in you can download your file/files to your hard drive. Depending on the browser you are using, the procedure will be slightly different. See below: Firefox (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Right click on the file you want to download (Windows & Mac) or on a Macintosh, you can press and hold down the command key while clicking once on the file name. Choose Save link as and then choose to Save File. Internet Explorer (Windows) Although it may appear as though you can click on your files to download them, the process is laborious (requiring you to log in several more times) and may or may not work. The correct way to download your file is to click on the Page menu (on the far right side at the top of IE) and select Open FTP site in Windows Explorer from the drop down menu. Click Allow if you are presented with a security warning. Next, you will be asked to log in a second time. Enter your login information as before with Hamilton-s\userid. Replace userid with your real user name (e.g. hdstudent) and enter your SSS (My Hamilton) password. Select your class year folder and then select your user folder. You should now see your files. The preferred way to download a file is to right click on it and choose Copy to folder. If you forget this and double click on the file instead, most file types will allow you to Save the file. However, this may not work with all file types. c. Chrome (Mac & Windows) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. After you’ve navigated to your folder, click on the file you wish to download. The download will happen automatically and the file will be listed along the bottom of your Chrome window. Click on the file name and it will open the application (in the example above, it will open MS Word). From there you can save the file to the desired location. d. Safari (Macintosh) When the SSS folder opens, locate and then open your class year folder. In your class year folder, locate your user folder and open it. Click on the file(s) you want to download and simply drag it/them to your desktop (or into the desired folder on your drive).
Accessing the Academic Server SSS Overview As of June 21st, 2012, the Software and MSS servers have been retired. Files have been transferred to the new Academic server. Below are instructions for accessing files on the new server. Accessing Files using a Mac From the main menu bar, select Go - Connect to Server. In the Connect to Server window, type academic in the Server Address field. Click the Connect button. Accessing Files on a Windows PC From the Start Menu, select Network. In the address bar of the resulting window, type \\academic. Press the Enter key on the keyboard.
Backup SSS Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore Files in Mac OS X SSS Employees There are two ways to back up your files on your MAC without purchasing commercial software. Manual Backup In order to manually backup your folders all you have to do is click and drag the desired folder(s) from your MAC to your personal folder on the ESS server. *****DO NOT BACK UP YOUR ENTIRE HARD DRIVE***** You will have to do this periodically on your own and whatever you save to the server will be the only files backed up. Example of backing up your local Documents folder to your ESS folder First, ensure that you are connected to your EES folder. Open up your Macintosh hard drive and click on the documents folder or you can click on the icon with your username and then click on the documents folder. You can also select the Users folder. In Users, select your user name’s folder (e.g. “jsmith”). In your user name’s folder, locate the Documents folder. NOTE: The Documents icon on the left side of the screen is only a shortcut; if you click and drag that icon, you will remove the Documents shortcut, not back up your files. Open your Macintosh hard drive again by double-clicking the desktop icon. This will create a second window. Click on the ESS “Users” icon and locate your folder (the list is alphabetical). Drag Documents from the first window to your folder in the EES window. If you have already saved the local folder to your ESS folder before then you will see the following prompt. Click Replace. If this is the first time saving the folder then it will automatically begin saving. After you click Replace it will begin saving the folder to your ESS folder. You should now be able to see your Documents folder on your ESS share. Your files in the Documents folder are now successfully backed up on your ESS share. Create Archive Files and folders can also be compressed within OSX, and then the resulting file (with a .zip extension) can be copied to the server for back up. A folder or file that is compressed usually results in a smaller file size. In the example shown below, the original folder is 104.2MB and the resulting ZIP file is 65.7MB. Select the file(s) or folder. From the File Menu choose Create Archive. If multiple files or folders are selected, a file will be created named Archive.Zip. If a single file or folder is selected, a file will be created named Foldername or filename.zip. Unarchiving a Zip file In order to make edits to any file contained within a zip file, you must first unarchive it. Double click on the zip file. If a folder was compressed, after double clicking on a zip file, a folder will appear in the same location as the zip file. If a single file was compressed, the original document will appear. The zip file will remain until you delete it.
Backup and Restore in Windows 7 for Employees SSS Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Connecting to SSS in Mac OS X SSS On-Campus This document explains how to connect to the Student Storage Server on Mac OS X computers while on-campus. Connect to SSS Make sure that your machine says Finder next to the Apple menu in the upper left corner of the screen. If it doesn’t, click anywhere on your desktop or on the Mac smiley face in the dock. Click on Go and then Connect to Server. In the line next to Server Address type sss.hamilton.edu and click Connect. Mac OS X 10.3 only Enter your network username and password. Click on Connect. Select students as the volume you wish to mount and click OK. Mac OS X 10.3 Mac OS X 10.4 or later This volume is arranged by class year. Open the folder for your class year and you will find a folder with your username. Create a desktop alias to your SSS folder NOTE: This should be done on personal computers only. NEVER create a desktop alias to your SSS folder on a public lab machine! OS X 10.3 or later - You can add your SSS folder to the sidebar on the left of your Finder window (the window you use to browse for files.) Find your folder and click and drag it into the sidebar in that window. Simply click on the folder in the sidebar to access your SSS folder. If you are not connected, it will prompt you for your username and password. Click once on your SSS folder (named with your username) to highlight it. Hold down the Apple and Option keys and continue to hold them while you click on this folder and drag it to your desktop. You should see a small curved arrow by your mouse pointer as you drag it. Release the mouse button while the pointer is on your desktop and release the Apple and Option keys after you release the mouse. The alias on your desktop will be a folder with a small arrow in the lower left corner. Simply double click on this alias to access your SSS folder. If you are not connected, it will prompt you for your username and password.
Connecting to SSS in Windows Vista and 7 SSS For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.
Connecting to SSS in Windows XP SSS On-Campus This document explains how to connect to the Student Storage Server (SSS) with Windows XP while on-campus. Mapping a Network Drive You can map a network drive in Windows XP so that you can easily access your SSS space. To set up a mapped drive go to Start, right click on My Computer, and select Map Network Drive. Next to Drive:, set the letter to H: or any other available letter. Next to Folder:, using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. Check the box to Reconnect at logon. Click on Connect using a different user name. Using your username, enter hamilton-s\username next to User Name. For example, if your name was Abraham Lincoln, you would enter hamilton-s\alincoln. Enter your network password next to Password. This password is likely to be the same as your e-mail password. If it is not, you can synchronize them following the directions outlined in this document: http://my.hamilton.edu/information-technology-services/resource-center/changing-your-hillconnect-and-ess-sss-passwords After entering the information as outlined above, click OK. You will be back at the first dialog box pictured in step 3. Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. Simply open My Computer and it will be listed under Network Drives. Using a Run Command You can also get to your SSS folder by going to Start and clicking on Run. Using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. A window may pop up asking for your user name and password, much like the one in the figure for step 4 above. Follow the same procedure outlined in step 4 to authenticate. After doing so, your SSS folder should open.
Data Backup and Storage SSS Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
SSS File Manager on the WWW SSS Provided you have access to the World Wide Web, it is possible to work with files you have stored in your SSS HOME directory from anywhere in the world. Your HOME directory is the folder on SSS that bears your e-mail name. For example, it might be alincoln if you were Abe Lincoln. You will not have access to department or special shared folders through this interface. Accessing Your Files and Folders on SSS via the Web Open your Internet browser (Internet Explorer for Windows, Netscape for Macintosh, etc.) and navigate to the My Hamilton page: http://my.hamilton.edu/. Login in using your e-mail address (e.g. alincoln) and your e-mail password. It is important to note that you do NOT use your SSS password. The web interface will authenticate you via your e-mail login and will not require you to enter your SSS password. Click on the Submit button. Click on the Files tab. You will see a list of the folders and files you have previously created in your SSS folder. To open a folder, simply click on the folder name. In this example, I clicked on the folder called Documents. You can see this by looking at the top of the screen following the word Folder: To return to the level above the folder you are in, you can either click on the Back button in your browser or click on Parent Directory in the list of files and folders. Reading and Modifying SSS Files You will have to save files to your computer in order to read or work on them. To do so, simply click on the file you wish to access. If you are prompted to choose what to do with the file (open or save), Save it to a convenient location on your computer (e.g. the desktop.) After saving the file, go to the location you chose (e.g. the desktop) and open it there. It is not recommended that you choose Open since the file will be saved in a temporary folder and won’t be easy to find. IMPORTANT NOTE: After making modifications to your file you must upload it back to your SSS folder. Clicking on “save” within the application (e.g. Word) will NOT save the modifications on SSS. Saving Modified Files Back to your SSS folder NOTE: If you download a file (MS Word document, PowerPoint presentation, etc.) to your computer and modify it, you must upload that file back to SSS to overwrite the unmodified file. To upload a file from your computer to your SSS folder, click the Upload File link. If you are uploading a modified version of a file to replace the unmodified version of that file on SSS, place a check mark in the box next to Check to overwrite existing file names. If you aren’t replacing a file, leave this unchecked. Click on the Browse button. Browse to the file that you wish to upload. Highlight the file and click Open. Click Submit. The little box will close, the page will refresh, and the file will show up in your SSS folder. Deleting Files and Folders To delete a file or folder, click on Delete next to that file or folder (NOTE: folders must be empty in order to be deleted. If you want to delete a folder with files in it, you must first delete all of the files in that folder and then you can delete the folder. Unless you have no other choice, it is best to save this task for when you return to campus.) A box will pop up asking, “Are you sure you want to delete this file?” Click OK. If the file deletes successfully, the page will refresh and the file will now be deleted. If you attempted to delete a folder that was not empty, you’ll see an error message like the one below. Click Close in order to close the message. You should either delete all of the files within that folder and then delete the folder or wait until you are back on campus to delete the folder. Renaming Files and Folders on SSS To rename a file or folder on SSS, click Rename next to the file or folder In the space provided, enter the name you want to give the file or folder and click Submit. The page will refresh with the new file name showing up. IMPORTANT NOTE: WHENEVER you are finished using My Hamilton or leave your computer, be sure to Log out!
Student Storage Server (SSS) SSS Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Web Servers

Setting up LogManager on a Web Server Web Servers Notes LogManager.vbs and set up was created by Jesse Thomas and implemented by Jason Quatrino. LogManager related files are located at \\ess\its\Network Services\scripts\logmanager When run without any options the script writes to Events/Application Log with source of "WSH" "LogZip" job is scheduled in Windows Scheduler on WEB1, WEB2, ACADEMICS, STUDENTS, DEVELOP web servers. Zipped files write to \\polaris\l$\analyze\{server name} Schedule as of 11/29/2010 ACADEMICS: Sun, 2:00 AM STUDENTS: Sun, 3:00 AM PREVIEW: Sun, 4:00 AM COURSES: Sun, 5:00 AM PEOPLE: ? WEB1-V: Fri, 9:00 AM WEB2-V: Fri, 9:05 AM Installing LogManager Install 7-Zip command line version. Download at http://www.7-zip.org/download.html Make sure it's in the exe path so it can be run from the command line. 7-Zip version must be 32-bit command line version. Install location: C:\WINDOWS\System32\7za.exe Create folder C:\logmanager Copy logmanager.vbs to C:\logmanager Hint: Execute in "-dry" mode to test for errors. Create Scheduled Task Open Windows Task Scheduler and create new task. Settings should be as follows: "General" tab: Task name should be "Log Manager - {SITE NAME}" e.g.: Log Manager - ACADEMICS Choose "Run whether user is logged in or not" Run as hamilton-d\webstart. Note: You may be asked to provide a password when saving the new task. Run with highest privileges "Triggers" tab: Choose "On a schedule" and set up a schedule. Note: most tasks are run weekly. "Actions" tab: Action: Start a program Program: C:\Windows\System32\cscript.exe Add arguments: "C:\LogManager\logManager.vbs" "log file location" "archive location" e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze\academics" Start In: C:\WINDOWS\system32 Running from Command Line Open CMD prompt Navigate to C:\Windows\System32 Execute command: "C:\LogManager\logManager.vbs" "log file location" "archive location" {-dry/-debug} -dry -> dry run. displays debugging information and how logfiles would be processed (without archiving or deleting them) -debug -> debug information displayed in console window. e.g.: "C:\LogManager\logManager.vbs" "D:\IISLogs\academics\W3SVC14" "\\polaris\l$\analyze"

Windows 7

Backup Windows 7 Student Information ITS Recommendation for students: http://support.apple.com/kb/ht1553 Employee Information Policy on Information - Personal Data How to back up using Windows How to back up using Macintosh
Backup and Restore in Windows 7 for Employees Windows 7 Creating a Scheduled Backup and Restoring Files from Backup Create a New Backup Navigate to Start - Control Panel - Backup and Restore. In the Backup and Restore Center, click Set up Backup. Wait a few seconds for the program to initialize. When the Set Up Backup Wizard appears, select the Save on a Network button. In the Select a network location screen: In the Network Location field, type “\\ess\Users\<$yourusername>,” e.g. \\ess\Users\tfondak. In the Username: field, type “HAMILTON-D\<$yourusername>,” e.g. HAMILTON-D\tfondak. Type your password in the Password field. Click OK. On the screen that appears, choose Next. On the What do you want to back up? screen, select Let Me Choose. Then click Next. Uncheck all Data Files and Include a system image of drives (C:) Scroll down to Local Disk (C:) > Users > Your Username. Check “Documents”, “Desktop”, “AppData”, “Contacts,” and “Favorites.” Click Next. In Review your backup settings, click Change Schedule. Alter the settings to suit your needs. ITS recommends scheduling a weekly backup that runs shortly before you leave on the last day of your business week, e.g. Friday at 4:00pm. The backup process is brief, so you will be able to shut down your computer at the end of the day without a problem. Click OK. In the Review your backup settings screen, select Save Settings and Run Backup. Your first backup will start and the wizard will close, presenting you with the Backup and Restore Center where you started. You will notice activity: a progress bar will display the status of your backup. Feel free to close the window and resume your work. Restoring Files from Backup Navigate to Start > Control Panel > Backup and Restore. In the Backup and Restore Center, select Restore My Files. In the window labeled Browse or search your backup for files and folders to restore, select the Browse for Files button. Find the file you would like to restore by navigating through the folder structure. In the example provided here, I am restoring the file ChromeSetup.exe in my Desktop folder. Note the standard Address Bar on top, which will provide a bread-crumb trail for you to follow through the hierarchy. Nota bene: You may select multiple files at one time. Click Add Files when finished. You will return to the File Restore screen. If you need to restore multiple files, feel free to click Browse for Files/Folders and repeat Step 4 until you have selected all of the files you wish to restore. Click Next when you are ready to restore the files. Select In the Original Location in response to the question Where do you want to restore your files. This will make the items re-appear in the location whence they were removed. Feel free to select In the following location and Browse should you wish to restore the files elsewhere. Select Restore. Your files will be restored. Select View restored files to access them.
Connecting to SSS in Windows Vista and 7 Windows 7 For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.
Data Backup and Storage Windows 7 Introduction Imagine if all of the work that you spent hours completing suddenly disappeared and there were no way to bring it back from oblivion. A nightmarish scenario to be sure! Unfortunately, many face it every semester: ITS often assists students and employees whose computers have malfunctioned while either working on or after finishing some assignment, typically when such a loss is most painful and difficult to recover from. Thankfully, with a very little effort, this scenario can be easily avoided. Backing up your files serves many purposes. Beyond preventing a catastrophic loss of data, proper organization of one's data and easy options for retrieval will facilitate one's work at Hamilton and beyond, viz. graduate school, internships, and possibly future employment Storage Solution Finder External Hard Drive Employee Network Storage 1 Academic Server 2 Google Drive Flash Drive Dropbox or Similar Documents ✓ ✓ ✓ ✓ Images ✓ ✓ ✓ ✓ Music ✓ ✓ ✓ Video ✓ ✓ Computer Backup ✓ ✓ Easy Sharing ✓ ✓ is a solution that should not be used for sensitive or confidential information, e.g. bank account numbers, passwords, social security numbers, health information. 1 This solution is only available to staff and faculty. 2 This solution is for academic purposes (e.g. Coursework) only. And only members of the Faculty and Staff can request folders be created on the Academic Server.
Student Storage Server (SSS) Windows 7 Frequently Asked Questions What is the Student Storage Server? The Student Storage Server provides each Hamilton College student with 200 Mega Bytes of storage space accessible from any networked computer on campus and any off-campus computer with an internet connection. What do most students use the SSS for? Most students use their SSS space to store important documents, such as term papers, resumes, lab reports and PowerPoint presentations. 200 Mega Bytes should be more than adequate for the average student who is saving documents. Why use the SSS when I can just use a floppy or ZIP disk? Floppy and ZIP disks are the most vulnerable form of media. Some or all of the data on such disks can be erased due to various environmental conditions such as an increased presence of static electricity. Also, disks have been known to break after just one fall to the floor. The SSS, however, retains the same mobile advantages of a disk, but with much more security. Your files on the SSS are backed up to a tape drive every night and there is no disk for you to accidentally drop. Moreover, the SSS is kept free of viruses by anti-virus software. The chances of your data being lost or corrupted on a disk are exponentially higher than when using the Student Storage Server. Once I’ve gotten the SSS set up on my computer, how do I use it? If you are using a PC, using the SSS is just like using a floppy disk. Instead of saving a document to your A: or C: drive, you will be saving documents to your SSS folder. On a Mac, you would simply connect to the SSS through the Network and a drive will appear on your desktop. OK, I’m convinced, how do I set up my computer to use the SSS? The process for setting up your computer to use the SSS drive varies by which operating system you are using. No matter what operating system you are using, however, you will need your SSS/Network password. If you do not have this, or are not sure of what it is, you can reset it to match your e-mail password. Refer to this document on how to do this: http://www.hamilton.edu/college/its/documentation/E-mail/General/External/HTO-SynchronizePasswords-ALL.pdf Otherwise, refer to the following instructions: Mac OS X: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-OSX.doc Windows XP: http://www.hamilton.edu/college/its/documentation/Central File Storage and Backup/SSS/External/HTO-SSSConnect-XP.doc

Windows Vista

Connecting to SSS in Windows Vista and 7 Windows Vista For Windows Vista and 7 Only This document explains how to connect to the Student Storage Server (SSS) with Windows Vista or Windows 7 computers while on-campus. Please note that these instructions will not work off-campus. There are two ways to connect to your SSS folder. The first method, “Mapping a Network Drive”, is appropriate for use on your own computer. The second method, “Connect to SSS Using Windows Explorer”, can be used anywhere on campus. Mapping a Network Drive You can map a network drive in Windows Vista or Windows 7 so that you can easily access your SSS space from your own computer. Click on the Start menu (the button with the Windows Icon in the lower-left of the screen) and then right click on Computer. Using the left mouse button, select Map network drive… from the menu that appears. Next to Drive: Choose any letter that is available. Next to Folder: enter the following: \\sss\students\classyear\username. Substitute your real class year and user login ID where indicated. For example, if your login name is “jdoe” and you are in the class of 2020, you would enter \\sss\students\2020\jdoe Click in the check box next to Reconnect at logon so that a check mark appears. Next, click on the link for Connect using a different user name (Vista) or check Connect using different credentials (Windows 7). On Windows 7, click Finish. Windows Vista (left) and Windows 7 (right) In the space provided to the right of User name:, enter hamilton-s\userID Substitute your real user ID where indicated. For example, if your login ID is “jdoe”, you will enter hamilton-s\jdoe In the space provided to the right of Password: enter your Hamilton network password. This is the password you use to log in to a Hamilton lab computer or when you log in to My Hamilton. Click OK. Windows Vista (left) and Windows 7 (right) You will be back at the first dialog box pictured after step 6 . Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. To access it, simply open Computer from the Start menu and it will be listed under Network Location(s). NOTE: If you are unable to connect in the future, it might be because you have changed network your password. To change the password stored in step 8, repeat the steps above. When you choose the same drive letter you previously selected, you can re-enter the settings for logging in. Connect to SSS Using Windows Explorer You can also reach your SSS folder from a Windows Explorer window. Note: “Windows Explorer” is NOT the same thing as Internet Explorer. To open Windows Explorer, go to your Start button (the round Windows button in the lower left corner of your screen) and click on it. Next, click on All Programs and find the folder called Accessories. Click to expand that folder. In the list of items in the Accessories folder, locate Windows Explorer and double click to open it. At the top of the Windows Explorer screen, in the space where the location appears, enter \\sss\students\classyear\username (substitute your real class year and user ID where indicated). For example, if your user ID is “jdoe” and you are in the Class of 2020, you would enter \\sss\students\2020\jdoe. Next, press Enter on your keyboard. A login screen will be presented, similar to the one at the top of this page (step 8). Follow the same procedure outlined there. After doing so, your SSS folder should open.

Windows XP

Backup and Restore Files in Windows XP Windows XP Setting up an immediate backup job to ESS Click on Start. Select All Programs, then Accessories, then System Tools, and then Backup. When the Backup or Restore Wizard window appears, click Next. In the Backup or Restore window select Back up files and settings and click Next. In the What to Back Up window, select Let me choose what to back up and click Next. In the Items to Back Up window that appears, you need to select the file and/or folders that will be backed up. In the left window, click on the “ ” sign to navigate through the directory structure. If you want to select a file or folder, click on the square box next to it. A blue check mark indicates that the entire folder will be backed up, while a black checkmark indicates a part of the folder will be backed up. The recommended files and folders to be backed up on a Windows XP machine are: Desktop C:\Documents and Settings\(user)\Desktop Documents – Exclude downloads, My Pictures, and My Music C:\Documents and Settings\(user)\My Documents Thunderbird Folder (includes address book, signatures, and settings) C:\Documents and Settings\(user)\Application Data\Thunderbird IE Favorites C:\Documents and Settings\(user)\Favorites Microsoft Office Templates C:\Documents and Settings\(user)\Application Data\Microsoft\Templates FileMaker Pro or PalmSync files? Other data you have filed outside of the My Documents folder In the Backup Type, Destination, and Name window, select your back up destination by clicking the down arrow and selecting H:, then click Next. If the H: drive is not available, click on the browse button. When the Save As windows opens click on the My computer icon (on the left). Then double click the H: drive so that it appears in the Save in box. Click Open and then Save. NOTE: When the Completing the Backup or Restore Wizard window appears, you need to decide if you are going to immediately start the back up process or continue on to Setting up a scheduled backup job on ESS on the next page. If you only want to back up your data once click, Finish. The backup process will begin and a window will appear showing the progress. Click on Close when the backup is complete. Setting up a scheduled backup job to ESS Click on the Advanced button. In the Type of Backup window, leave the choice as Normal. Click Next. In the How to Back Up window, check the box next to Verify data after backup. Click Next. In the Backup Options window, click in the circle next to Replace the existing backups and click Next. In the When to Back Up window, click in the circle next to Later to activate the schedule. Give the scheduled task a name by typing in the Job name text box (such as PC backup) Click on Set Schedule button to open the Schedule Job window. Select the frequency of the back up by clicking on the down arrow under Schedule Task. Then click on the desired task frequency and choose a time. Place a check in the box of the day(s) you would like the back up to run on your computer. NOTE: Your computer has to be on and logged into the ESS server. Click OK. Click Next. Type in your ESS password in both boxes and click OK. NOTE: The ESS password is normally what you use to login to your computer. Click Finish. Restoring all or part of the backup Double click on the backup.bkf file on the H drive. Click on Next. In the Backup or Restore window, select Restore files and settings and click on Next. In the What to Restore window, double click on folders on the left to see their contents and then select the any drive, folder, or file you want to restore by clicking in the box next to it. A blue check mark appears if you have successfully selected the item. When you have made all of your selections, click on Next. It is recommended that you restore the file(s) to a location different from the original location, such as the Desktop. Click on Advanced. In the Where to Restore window, select Alternate location under Restore files to: and then either type in the path name or browse to the desired destination. Click on Next. In the How to Restore window, select whether you want to leave or replace existing files. Click on Next. In the Advanced Restore Options window, click on Next. In the Completing the Backup or Restore Wizard window, click on Finish. The Restore Progress window will appear. When the restore is complete, the following window will appear. Click on Close. If a single file or folder is restored to an alternate location, the complete folder structure is also restored.
Connecting to SSS in Windows XP Windows XP On-Campus This document explains how to connect to the Student Storage Server (SSS) with Windows XP while on-campus. Mapping a Network Drive You can map a network drive in Windows XP so that you can easily access your SSS space. To set up a mapped drive go to Start, right click on My Computer, and select Map Network Drive. Next to Drive:, set the letter to H: or any other available letter. Next to Folder:, using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. Check the box to Reconnect at logon. Click on Connect using a different user name. Using your username, enter hamilton-s\username next to User Name. For example, if your name was Abraham Lincoln, you would enter hamilton-s\alincoln. Enter your network password next to Password. This password is likely to be the same as your e-mail password. If it is not, you can synchronize them following the directions outlined in this document: http://my.hamilton.edu/information-technology-services/resource-center/changing-your-hillconnect-and-ess-sss-passwords After entering the information as outlined above, click OK. You will be back at the first dialog box pictured in step 3. Click Finish. Your SSS folder will be mapped as the drive you specified in step 3. Simply open My Computer and it will be listed under Network Drives. Using a Run Command You can also get to your SSS folder by going to Start and clicking on Run. Using your username, enter \\sss\username$. For example, if your name was Abraham Lincoln you would enter \\sss\alincoln$. A window may pop up asking for your user name and password, much like the one in the figure for step 4 above. Follow the same procedure outlined in step 4 to authenticate. After doing so, your SSS folder should open.

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