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Audiovisual (AV)

Pertaining to the production of sound or video. Also equipment using sound and video components.

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Audiovisual Services (AV)

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Audiovisual (AV)

Audiovisual Services (AV) Audiovisual (AV) Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Copyright Information Audiovisual (AV) Audiovisual Services Copyright Policy Why Care About Copyright? Copyright Defined Fair Use Guidelines for Educators Penalties for Infringement AV Scheduling Reminders References Hamilton College's Overall Copyright Policy Displaying Copyrighted Media on Campus Video Recording of Campus Events AV Production Work Seeking Permission to Use Copyrighted Materials Why Care about Copyright? Please take a moment to review this brief document. This is the Hamilton College Audiovisual Department's interpretation of Federal Copyright Law, based on careful review of the law itself and the Fair Use guidelines. It is by no means the only interpretation. It is, however, what we believe is most ethical and appropriate for this campus. It is our hope that this will help you understand and adhere to the provisions of federal copyright law. Compliance with the federal copyright law and with this policy is the responsibility of every member of the faculty, staff, administration, and student body, and we will all share in the liability if a violation occurs. Each of us should, therefore, take a personal interest in becoming informed about how copyright law affects our work at Hamilton College. Copyright law is complicated and its interpretation is sometimes controversial. This guide has been prepared in an effort to help us all better understand what is allowable by law, and why some audiovisual services that are technically possible may be restricted. We will always remain open to receiving any new information on or interpretation of copyright law. Your support and cooperation is greatly appreciated. If you have questions or concerns about this policy, please contact Tim Hicks, x4790. General Information - Copyright Copyright grants to the author or originator the sole and exclusive privilege of multiplying copies of literary or artistic productions and publishing and selling them. Copyright protection exists for original works fixed in any tangible medium of expression, including: literary works; musical works, including any accompanying words; dramatic works, including any accompanying music; pantomimes and choreographic work; pictorial, graphic, and sculpture work; motion pictures and other audiovisual works; sound recordings. Fair Use Many provisions of the law affect educational uses of copyrighted materials but the most generally applicable is Section 107 - Limitations on Exclusive Rights: Fair Use. Under the law, it is fair use to reproduce copyrighted materials for purposes of criticism, comment, news reporting, teaching, scholarship, or research. Four criteria will be applied in judging whether or not there has been an infringement: The purpose and character of the use; The nature of the copyrighted work; The amount and substantiality of the portion being used; The effect on the potential market for or value of the work. The four criteria for determining fair use listed above are very general. To aid in the interpretation of Fair Use criteria, interested groups of publishers and users have agreed on more specific guidelines, including: Guidelines and fair use in photocopying of copyrighted print materials for educational purposes. Guidelines and fair use of copyrighted musical works in education. Guidelines for photocopying for interlibrary loans by libraries and archives. These guidelines were not written into the law, but they are accepted and used in interpreting the provisions of copyright law. An area left without specific guidelines at this time is audiovisual media. Representatives of copyright owners and users of audiovisual media have agreed that the general principles of fair use can apply to audiovisual media. Penalties and Infringement Substantial penalties are provided for infringement of a copyright: An injunction to stop the infringement is most likely to be the first action. Payment of actual damages for financial loss suffered by the copyright owner may be required. Statutory damages, for which no actual damages need be proved, may be assessed. If the court determines there is an infringement, it must award between $500 and $20,000. An exception to the statutory damages is made in the case of teachers, provided the teacher believed and had reasonable grounds to believe that it was fair use. In this case the teacher may be found guilty but the damages do not have to be paid. This gives the teachers some special consideration under the law, but it also requires that they be thoroughly familiar with what might be considered reasonable fair use practices. AV Scheduling Reminders It is the responsibility of the party requesting services, not the AV department, to secure written permission in advance for videotaping, or video or audio production. The AV department asks that requests for recording services be placed at least one to two weeks in advance to Audiovisual Services, x4120. The AV department does not reserve classroom or auditorium space. References This copyright policy (1996-2010) was prepared with information gathered from the following sources: The Official Fair-Use Guidelines, Fourth Edition, Copyright Information Services, Eugene, Oregon, 1985. The Copyright Directory: 1990-91, Copyright Information Services, Friday Harbor, WA, 1990. Dr. Charles Vlcek, Copyright Policy Development, Second printing, Copyright Information Services, Friday Harbor, WA, 1988. Ruth H. Dukelow, The Library Copyright Guide, Association for Educational Communications and Technology, Copyright Information Services, Washington, DC, 1992. Esther R. Sinofsky, Off-Air Videotaping in Education, R.R. Bowker Company, New York and London, 1984. Jerome K. Miller and others, Video Copyright Permissions, Copyright Information Services, Friday Harbor, WA, 1989. Return to Audiovisual Services Home
Audiovisual Services Copyright, Displaying Media Audiovisual (AV) Audiovisual Services Displaying Copyrighted Media on Campus Rented Films and Videos Media Library Materials Music Library Materials Programs Recorded Off-Air Faculty-Owned Videos Use of Media by Guest Lecturers Rented Films and Videos Media materials are rented, by contract, for a specific occasion. If a film is to be open to more than just the students in a class, it must be rented for an "open showing" which allows for on-campus advertising and an audience larger than a class of students. If a student will not be able to attend the scheduled showing, and you want to schedule a second showing, that must be arranged before the rental is ordered and made a part of the film or video rental contract. Many companies charge an extra fee to show a film or video a second time, even if it's for a single student from the original class. Rented materials cannot be placed on reserve at the Media Library. Rented materials cannot be shown in the Media Library for a student who may miss the original showing. The additional showing in a classroom must be scheduled through the AV office and added to the rental contract. College facilities and equipment cannot be used to show media that have not been legally obtained for classroom or public showings. Videos that you have rented from a local video store such as Blockbuster do not constitute legally obtained copies for open showings. It is, however, permissible to use these videos for classroom showings. Media Library Materials Films and videos owned by the Media Library are generally purchased for classroom use only. These media cannot be used for a public showing and therefore cannot be advertised, even to the campus community. Showings of these media cannot be opened to students outside your class. In some cases, you can purchase a public performance license that will allow you to advertise a showing of a library item. Contact the AV Film Specialist for assistance. Music Library Materials The Music Library collection is a closed collection. Materials cannot be signed out without express consent of the Music Library Coordinator. If the Music Library Coordinator grants permission and the material you want constitutes less than 10% o the total work, a CD copy can be made for you by either the Music Library or the AV Department. Programs Recorded Off-Air Broadcast programs may be taped off-air only by nonprofit educational institutions, for use in instruction and not for entertainment. A broadcast may be recorded and retained by the educational institution for a period of 45 calendar days after the recording date. At the end of that period, the recording must be erased. Off-air recordings may be used once by a teacher, and can be repeated once for instructional reinforcement. The showing must be in a classroom, and must take place within the first 10 consecutive school days. A teacher must request a program be recorded. Programs cannot be recorded by the AV Department in anticipation of a request. After the first 10 consecutive school days a tape may be used by a teacher only to review and determine whether or not to purchase the program. All copies of off-air recordings must include the copyright notices displayed on the program. Faculty-Owned Videos Videos purchased by you or by your department may be used by you in your classroom, but cannot be used for an open showing to students outside your class and cannot be advertised on campus. Videos you have taped off-air at your home cannot be shown in the classroom. AV can make an off-air tape at your request, or it may be possible to rent or purchase a program through appropriate channels. Use of Media by Guest Lecturers If a guest artist or lecturer brings audiovisual materials (film or video) for use in their program, we need to know that they have permission to use those items. We have a form for them to sign declaring such. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Copyright, Production Work Audiovisual (AV) Audiovisual Services AV Production Work EXISTING VIDEO FOOTAGE Existing copyrighted video footage can be incorporated into a video being produced by a student for a class project or by a faculty member for curriculum-based instruction if the borrowed material does not constitute more than 10% o the original, or 3 minutes, whichever is less, nor does it comprise the majority of the finished product. The opening screen of the project and any accompanying print material must include a notice that certain materials have been used under the fair use exemption of the U.S. Copyright Law. EXISTING COPYRIGHTED MUSIC Existing music (recorded music, lyrics, or music videos) can be incorporated into a student or faculty multimedia project if the borrowed material does not constitute more than 10% o the original, or 30 seconds, whichever is less. Longer portions of music can be used only if a "video synchronization license" is bought from the music publisher or owner of the copyright. COPYING VIDEO AND AUDIO RECORDINGS No media carrying a copyright will be duplicated by the AV department without express, written consent from the publisher or copyright owner. Personal projects should first be taken to the Multimedia Presentation Center (Information Commons) in the Library, where you can work on your project yourself. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Copyright, Seek Permission Audiovisual (AV) Audiovisual Services Seeking Permission to Use Copyrighted Materials Educators should be aware that it may be possible to make use of copyrighted materials beyond what's provided under fair use, if permission is granted first. There may or may not be a charge, and permission may be refused, but it never hurts to ask. First, determine ownership of the work. Contact the library using the Ask a Librarian Form or call x4735 and a librarian will be able to help in locating addresses of publishers. Next send a detailed letter of request, including the following: Title and author's/originator's name Editor and edition (if a print material) Exact material to be used, including amount, page numbers, chapters and if possible a photocopy of the material, or other appropriate quantitative description Number of copies to be made Purpose for the duplicated materials Form or method of distribution Whether or not the material is to be sold Type of reproduction (photocopy, slide, videotape, etc.) You might also do the following: Leave blank spaces (possibly in the form of a checklist) at the end for the publisher to fill in whether or not permission is granted, conditions, authorized signature and date. Make three copies - one for your files and two to send to the publisher. One of these is to be returned to you with the publisher's decision indicated. Include a self-addressed, stamped return envelope. Don't ask for a blanket permission - in most cases it cannot be granted. Send by registered mail when response is crucial, such as for publications that will be sold or printed for distribution. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Copyright, Video Recording Audiovisual (AV) Audiovisual Services Video Recording of Campus Events Department and Student Performances Department or student productions can be videotaped if the following criteria are met: If the presentation is an original work by a faculty member or student, and they sign a video recording permission form provided by AV Services. If the presentation is a copyrighted script and written permission is obtained in advance from the publisher or owner of the copyright. Some works which one might believe to be in the public domain may still carry a copyright for translation, stage direction or other modifications, and written permission is still necessary. If the presentation involves copyrighted music (such as a dance concert) and written permission is obtained from the music publisher or owner of the copyright. For information on obtaining permission from a publisher or copyright owner, see Seeking Permission to Use Copyrighted Materials. Lecturers Lectures or performances presented by guests to the campus will be recorded if the guest signs a permission form, provided by AV Services, prior to the lecture or performance taking place. Permission must also be obtained from members of the Hamilton community (employees, students, alumni, trustees). By signing this video permission form, a speaker or performer is also certifying that any audiovisual materials (movie, PowerPoint, web page) are their own work or that they have obtained proper copyright clearances for displaying them. Sporting Events According to the rules of NESCAC and other athletic leagues in which Hamilton varsity teams compete, there are no restrictions placed on sporting events. A request must be placed prior to a game and must come from a member of the coaching staff. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Duplication Policy Audiovisual (AV) Audiovisual Services Duplication Policy Charges for Duplication Services AVS does not accept cash or Transfer of Funds (paper) forms. AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks or Forrest Warner. Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College. Billing Policies For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge. Any copies above and beyond these 3 copies will be charged at the rates below. Copies made for additional requesters will be billed at the rates below. The first copy of a student's senior project will be given at no charge. All additional requests will be charged at the rates below. For media which must be shipped, a minimum $5.00 shipping and handling fee will be added. Prices for Copies Type of copy Any number of copies, each Sets in multiple-disc cases DVD or CD w/ case $3.00 Calculated on an individual basis Mini-DV tape, 80min. 10.00 - Mastering, Editing and Turnaround Time Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days. 10-50 copies 3-5 working days. 50 copies 5-10 working days. Mastering footage (anything that must be edited to another format) 5-10 working days. Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete. Please Note No media carrying a Copyright will be duplicated by AVS. AVS will copy from VHS, DVD, CD, and/or digital formats. AVS no longer provides duplication service for personal work. To purchase blank media, go to the College Store or Staples, etc. Return to Audiovisual Services home
Configuring Computer for Skype Audiovisual (AV) Other Videoconferencing Documents Create a High-Quality Videoconference Videoconferencing for Students Videoconferencing for Employees
Create a High-Quality Videoconference Audiovisual (AV) Environment Optimization Regardless which videoconferencing solution is chosen for the communication, it will be important to prepare the location where your call will take place so as to realize the most optimal, standard experience for all involved parties. General Considerations Regardless of the conversation type, if the communication is high-risk/high-value, at least one test should be performed with all participants before the actual conversation. Remember that accidents can happen: pets can meander into the conversation and voice their opinions, cell phones have the potential of ringing, and items can fall and clatter. While all participants should attempt to prepare for these eventualities, it is best to just accept that they are a part of the conversation, a normative experience, and therefore look past them. Remember that participants within the domain of the webcam and the microphone are involved in the videoconference: anything uttered or any act performed within range of either device will be transmitted to all participants. It behooves everyone to be aware (by dint of the Preview available on all computers/software) of what will be seen and heard before the videoconference begins. As the character Doctor Emmett Brown opined in the movie Back to the Future, "no wonder your president has to be an actor, [they] have to look good on television." Lighting Proper lighting is an essential ingredient for a successful, high-quality videoconference. "A webcam isn't the most flattering piece of technology," according to Stephen Winzenburg in an article for the Winter/Spring 2012 edition of the Chronicle of Higher Education, "[it can] make you appear gaunt, overweight, beady eyed, or narcoleptic. And often you look all those things at the same time." To ensure that all participants see each other in the best possible light, everyone should: Ensure your environment is well-lit--turn on as many lights as possible; Be mindful of such issues as camera angle, background, and any other light sources that might affect the conversation; A room with a window might be a nice place to have a chat, but the sun streaming in can wreak havoc on the quality of the conversation; If you must have a conversation in a room with a window, be sure to test your setup around the same time you anticipate having the conversation to ensure a uniform experience; Test, test, test, test, test: almost all software and computers have the ability to provide participants with a preview and this preview is what other participants will actually see--make sure the contents of the preview are what you want the other participants to see. If a high-quality conversation is desired, it may behoove participants to purchase a dedicated webcam. ITS has enjoyed success with devices like the Microsoft LifeCam HD-6000. Sound Problems with sound are reliable sources of videoconferencing woes. In addition to the ambient noise issue covered in the "Location" section, there are other potential problems one should be aware of: Echo/Feedback A problem arises whenever a sound input is colocated with a sound output: If you put a microphone IN FRONT of a speaker, a positive feedback loop will be generated, i.e. loud, screechy, piercing sound that is painful. Be sure either to place the speaker far away from the microphone, wear headphones to ameliorate the problem, or invest in a microphone with integrate anti-feedback technology. Most laptops, all-in-one desktops (e.g. the iMac), and smartphones have built-in webcameras, microphones, and speakers. While they are sometimes configured to interoperate without generated feedback, one cannot rely on them working perfectly, especially for high-value conversations. All participants are STRONGLY encouraged to wear headphones to eliminate echoing/feedback. Configuration The peripherals required to perform a videoconference interoperate well, but are susceptible to problems. If participants are unable to hear each other, see each other, or connect, there may be a problem with the configuration of the peripherals, the software for the chat (e.g. Skype, Google Talk), or the drivers that the computer uses to communicate with the devices. While easier with the built-in microphone, webcam, speaker setup, problems can plague those setups. ITS strongly recommends testing the full setup before any videoconference. If problems are identified before the actual conversation, chances are better that they can be troubleshooted and resolved without conflicting with the actual conversation. Accessibility Issues Hearing Aids/Lipreaders All communications conducted using these solutions will be affected to varying degrees by synchronicity issues. For example: participants may notice that mouths move independently of the sound they generate. While this is becoming a normative experience, it can be jarring, especially for those who need to read lips to understand what is being said. Proper balancing of audio is also key to ensure that participants whose hearing is impaired can participate equally in the conversation . Location Through the miracle of modern technology, these conversations can now take place at any time and in any location, e.g. cafés, libraries, street corners, dorm rooms, hospitals, vel sim. Just because they can take place in every location does not necessarily mean they ought to take place in every location. Both parties should consider: The ambient noise in their respective environments--loud environs equals bad conversations; The people whom they might affect with the conversation--not everyone needs to be privy to the conversation; The speed of the internet conections at the locations--a low-speed DSL connection will not create a good videoconferencing experience (You can test your bandwidth here.)
Videoconferencing Guide Audiovisual (AV) Solutions NOTE: Please click the name of the solution to select it. Also, please hover over links in the table for more information. Scenarios Google Talk Skype OoVoo ITS Videochat Cart Person-to-PersoIf your computer does not have a webcam or microphone, ITS recommends you purchase a Logitech HD Pro Webcam C920. ITS maintains a small pool of high-quality external webcams with integrated microphones that EMPLOYEES may check out. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information.n Communication ✓ ✓ ✓ Guest SpeakerIf you wish to use a larger display or projector for your conversation, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on suitable locations. ✓ ✓ Multi-person Conversations (!Free: 25 audio 2 video For-Fee Features: 25 Audio 10 Video) ✓12 or fewer participants. High-Quality, High-Risk ConversationsSolution for EMPLOYEES only. Students who need an extremely high quality video conversation should contact the Career Center (x4346.) ✓ Share Computer Screen (!)Available for a fee. Try http://join.me (!)Available for a fee. Try http://join.me Maximum Number of Participants 2 audio or video Available for a fee.25 Audio 2 Video/25 VideoFor a fee. 12 Audio/Video Available Resources If you wish to videoconference via a larger display or projector, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on locations. If your computer does not have a webcam or microphone, ITS maintains a small pool of high-quality external webcams with integrated microphones that may be checked out by Staff and Faculty for videoconferences. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information. Should you wish to purchase your own webcam/microphone unit, ITS recommends you purchase the Logitech HD Pro Webcam C920. If you intend to use your own laptop for the videoconference, please note that you may need an adaptor to connect it to the screens or projectors in various rooms on campus. If needed and based on availability, Audiovisual Services (avs@hamilton.edu, x4120) can provide Staff and Faculty with an adaptor to connect your computer. Please also have a look at our "Create a High-Quality Videoconference Guide" to make your call the highest-possible-quality.
Videoconferencing using Google Talk Audiovisual (AV)
Videoconferencing using OoVoo Audiovisual (AV) Description OoVoo is an voice, video, and instant messaging communications tool that permits up to twelve simultaneous voice or video participants for no fee. Unlike Skype, OoVoo Free users cannot share their computer desktops with each other. Procedures Downloading and Installing OoVoo In your internet browser, navigate to http://www.oovoo.com/Download.aspx; Select the appropriate Download for your platform (i.e. Mac, Windows, or Linux;) Wait for the download to commence and finish; Install Skype using the downloaded installer (it should be a relatively straightforward affair;) Skype will automatically launch--log in to continue.

Code-Free

Audiovisual Services (AV) Code-Free Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Compact Disc (CD)

Audiovisual Services Duplication Policy Compact Disc (CD) Audiovisual Services Duplication Policy Charges for Duplication Services AVS does not accept cash or Transfer of Funds (paper) forms. AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks or Forrest Warner. Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College. Billing Policies For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge. Any copies above and beyond these 3 copies will be charged at the rates below. Copies made for additional requesters will be billed at the rates below. The first copy of a student's senior project will be given at no charge. All additional requests will be charged at the rates below. For media which must be shipped, a minimum $5.00 shipping and handling fee will be added. Prices for Copies Type of copy Any number of copies, each Sets in multiple-disc cases DVD or CD w/ case $3.00 Calculated on an individual basis Mini-DV tape, 80min. 10.00 - Mastering, Editing and Turnaround Time Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days. 10-50 copies 3-5 working days. 50 copies 5-10 working days. Mastering footage (anything that must be edited to another format) 5-10 working days. Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete. Please Note No media carrying a Copyright will be duplicated by AVS. AVS will copy from VHS, DVD, CD, and/or digital formats. AVS no longer provides duplication service for personal work. To purchase blank media, go to the College Store or Staples, etc. Return to Audiovisual Services home

Audiovisual Services (AV) Copyright Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Copyright Information Copyright Audiovisual Services Copyright Policy Why Care About Copyright? Copyright Defined Fair Use Guidelines for Educators Penalties for Infringement AV Scheduling Reminders References Hamilton College's Overall Copyright Policy Displaying Copyrighted Media on Campus Video Recording of Campus Events AV Production Work Seeking Permission to Use Copyrighted Materials Why Care about Copyright? Please take a moment to review this brief document. This is the Hamilton College Audiovisual Department's interpretation of Federal Copyright Law, based on careful review of the law itself and the Fair Use guidelines. It is by no means the only interpretation. It is, however, what we believe is most ethical and appropriate for this campus. It is our hope that this will help you understand and adhere to the provisions of federal copyright law. Compliance with the federal copyright law and with this policy is the responsibility of every member of the faculty, staff, administration, and student body, and we will all share in the liability if a violation occurs. Each of us should, therefore, take a personal interest in becoming informed about how copyright law affects our work at Hamilton College. Copyright law is complicated and its interpretation is sometimes controversial. This guide has been prepared in an effort to help us all better understand what is allowable by law, and why some audiovisual services that are technically possible may be restricted. We will always remain open to receiving any new information on or interpretation of copyright law. Your support and cooperation is greatly appreciated. If you have questions or concerns about this policy, please contact Tim Hicks, x4790. General Information - Copyright Copyright grants to the author or originator the sole and exclusive privilege of multiplying copies of literary or artistic productions and publishing and selling them. Copyright protection exists for original works fixed in any tangible medium of expression, including: literary works; musical works, including any accompanying words; dramatic works, including any accompanying music; pantomimes and choreographic work; pictorial, graphic, and sculpture work; motion pictures and other audiovisual works; sound recordings. Fair Use Many provisions of the law affect educational uses of copyrighted materials but the most generally applicable is Section 107 - Limitations on Exclusive Rights: Fair Use. Under the law, it is fair use to reproduce copyrighted materials for purposes of criticism, comment, news reporting, teaching, scholarship, or research. Four criteria will be applied in judging whether or not there has been an infringement: The purpose and character of the use; The nature of the copyrighted work; The amount and substantiality of the portion being used; The effect on the potential market for or value of the work. The four criteria for determining fair use listed above are very general. To aid in the interpretation of Fair Use criteria, interested groups of publishers and users have agreed on more specific guidelines, including: Guidelines and fair use in photocopying of copyrighted print materials for educational purposes. Guidelines and fair use of copyrighted musical works in education. Guidelines for photocopying for interlibrary loans by libraries and archives. These guidelines were not written into the law, but they are accepted and used in interpreting the provisions of copyright law. An area left without specific guidelines at this time is audiovisual media. Representatives of copyright owners and users of audiovisual media have agreed that the general principles of fair use can apply to audiovisual media. Penalties and Infringement Substantial penalties are provided for infringement of a copyright: An injunction to stop the infringement is most likely to be the first action. Payment of actual damages for financial loss suffered by the copyright owner may be required. Statutory damages, for which no actual damages need be proved, may be assessed. If the court determines there is an infringement, it must award between $500 and $20,000. An exception to the statutory damages is made in the case of teachers, provided the teacher believed and had reasonable grounds to believe that it was fair use. In this case the teacher may be found guilty but the damages do not have to be paid. This gives the teachers some special consideration under the law, but it also requires that they be thoroughly familiar with what might be considered reasonable fair use practices. AV Scheduling Reminders It is the responsibility of the party requesting services, not the AV department, to secure written permission in advance for videotaping, or video or audio production. The AV department asks that requests for recording services be placed at least one to two weeks in advance to Audiovisual Services, x4120. The AV department does not reserve classroom or auditorium space. References This copyright policy (1996-2010) was prepared with information gathered from the following sources: The Official Fair-Use Guidelines, Fourth Edition, Copyright Information Services, Eugene, Oregon, 1985. The Copyright Directory: 1990-91, Copyright Information Services, Friday Harbor, WA, 1990. Dr. Charles Vlcek, Copyright Policy Development, Second printing, Copyright Information Services, Friday Harbor, WA, 1988. Ruth H. Dukelow, The Library Copyright Guide, Association for Educational Communications and Technology, Copyright Information Services, Washington, DC, 1992. Esther R. Sinofsky, Off-Air Videotaping in Education, R.R. Bowker Company, New York and London, 1984. Jerome K. Miller and others, Video Copyright Permissions, Copyright Information Services, Friday Harbor, WA, 1989. Return to Audiovisual Services Home
Audiovisual Services Copyright, Displaying Media Copyright Audiovisual Services Displaying Copyrighted Media on Campus Rented Films and Videos Media Library Materials Music Library Materials Programs Recorded Off-Air Faculty-Owned Videos Use of Media by Guest Lecturers Rented Films and Videos Media materials are rented, by contract, for a specific occasion. If a film is to be open to more than just the students in a class, it must be rented for an "open showing" which allows for on-campus advertising and an audience larger than a class of students. If a student will not be able to attend the scheduled showing, and you want to schedule a second showing, that must be arranged before the rental is ordered and made a part of the film or video rental contract. Many companies charge an extra fee to show a film or video a second time, even if it's for a single student from the original class. Rented materials cannot be placed on reserve at the Media Library. Rented materials cannot be shown in the Media Library for a student who may miss the original showing. The additional showing in a classroom must be scheduled through the AV office and added to the rental contract. College facilities and equipment cannot be used to show media that have not been legally obtained for classroom or public showings. Videos that you have rented from a local video store such as Blockbuster do not constitute legally obtained copies for open showings. It is, however, permissible to use these videos for classroom showings. Media Library Materials Films and videos owned by the Media Library are generally purchased for classroom use only. These media cannot be used for a public showing and therefore cannot be advertised, even to the campus community. Showings of these media cannot be opened to students outside your class. In some cases, you can purchase a public performance license that will allow you to advertise a showing of a library item. Contact the AV Film Specialist for assistance. Music Library Materials The Music Library collection is a closed collection. Materials cannot be signed out without express consent of the Music Library Coordinator. If the Music Library Coordinator grants permission and the material you want constitutes less than 10% o the total work, a CD copy can be made for you by either the Music Library or the AV Department. Programs Recorded Off-Air Broadcast programs may be taped off-air only by nonprofit educational institutions, for use in instruction and not for entertainment. A broadcast may be recorded and retained by the educational institution for a period of 45 calendar days after the recording date. At the end of that period, the recording must be erased. Off-air recordings may be used once by a teacher, and can be repeated once for instructional reinforcement. The showing must be in a classroom, and must take place within the first 10 consecutive school days. A teacher must request a program be recorded. Programs cannot be recorded by the AV Department in anticipation of a request. After the first 10 consecutive school days a tape may be used by a teacher only to review and determine whether or not to purchase the program. All copies of off-air recordings must include the copyright notices displayed on the program. Faculty-Owned Videos Videos purchased by you or by your department may be used by you in your classroom, but cannot be used for an open showing to students outside your class and cannot be advertised on campus. Videos you have taped off-air at your home cannot be shown in the classroom. AV can make an off-air tape at your request, or it may be possible to rent or purchase a program through appropriate channels. Use of Media by Guest Lecturers If a guest artist or lecturer brings audiovisual materials (film or video) for use in their program, we need to know that they have permission to use those items. We have a form for them to sign declaring such. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Copyright, Production Work Copyright Audiovisual Services AV Production Work EXISTING VIDEO FOOTAGE Existing copyrighted video footage can be incorporated into a video being produced by a student for a class project or by a faculty member for curriculum-based instruction if the borrowed material does not constitute more than 10% o the original, or 3 minutes, whichever is less, nor does it comprise the majority of the finished product. The opening screen of the project and any accompanying print material must include a notice that certain materials have been used under the fair use exemption of the U.S. Copyright Law. EXISTING COPYRIGHTED MUSIC Existing music (recorded music, lyrics, or music videos) can be incorporated into a student or faculty multimedia project if the borrowed material does not constitute more than 10% o the original, or 30 seconds, whichever is less. Longer portions of music can be used only if a "video synchronization license" is bought from the music publisher or owner of the copyright. COPYING VIDEO AND AUDIO RECORDINGS No media carrying a copyright will be duplicated by the AV department without express, written consent from the publisher or copyright owner. Personal projects should first be taken to the Multimedia Presentation Center (Information Commons) in the Library, where you can work on your project yourself. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Copyright, Seek Permission Copyright Audiovisual Services Seeking Permission to Use Copyrighted Materials Educators should be aware that it may be possible to make use of copyrighted materials beyond what's provided under fair use, if permission is granted first. There may or may not be a charge, and permission may be refused, but it never hurts to ask. First, determine ownership of the work. Contact the library using the Ask a Librarian Form or call x4735 and a librarian will be able to help in locating addresses of publishers. Next send a detailed letter of request, including the following: Title and author's/originator's name Editor and edition (if a print material) Exact material to be used, including amount, page numbers, chapters and if possible a photocopy of the material, or other appropriate quantitative description Number of copies to be made Purpose for the duplicated materials Form or method of distribution Whether or not the material is to be sold Type of reproduction (photocopy, slide, videotape, etc.) You might also do the following: Leave blank spaces (possibly in the form of a checklist) at the end for the publisher to fill in whether or not permission is granted, conditions, authorized signature and date. Make three copies - one for your files and two to send to the publisher. One of these is to be returned to you with the publisher's decision indicated. Include a self-addressed, stamped return envelope. Don't ask for a blanket permission - in most cases it cannot be granted. Send by registered mail when response is crucial, such as for publications that will be sold or printed for distribution. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Copyright, Video Recording Copyright Audiovisual Services Video Recording of Campus Events Department and Student Performances Department or student productions can be videotaped if the following criteria are met: If the presentation is an original work by a faculty member or student, and they sign a video recording permission form provided by AV Services. If the presentation is a copyrighted script and written permission is obtained in advance from the publisher or owner of the copyright. Some works which one might believe to be in the public domain may still carry a copyright for translation, stage direction or other modifications, and written permission is still necessary. If the presentation involves copyrighted music (such as a dance concert) and written permission is obtained from the music publisher or owner of the copyright. For information on obtaining permission from a publisher or copyright owner, see Seeking Permission to Use Copyrighted Materials. Lecturers Lectures or performances presented by guests to the campus will be recorded if the guest signs a permission form, provided by AV Services, prior to the lecture or performance taking place. Permission must also be obtained from members of the Hamilton community (employees, students, alumni, trustees). By signing this video permission form, a speaker or performer is also certifying that any audiovisual materials (movie, PowerPoint, web page) are their own work or that they have obtained proper copyright clearances for displaying them. Sporting Events According to the rules of NESCAC and other athletic leagues in which Hamilton varsity teams compete, there are no restrictions placed on sporting events. A request must be placed prior to a game and must come from a member of the coaching staff. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Duplication Policy Copyright Audiovisual Services Duplication Policy Charges for Duplication Services AVS does not accept cash or Transfer of Funds (paper) forms. AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks or Forrest Warner. Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College. Billing Policies For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge. Any copies above and beyond these 3 copies will be charged at the rates below. Copies made for additional requesters will be billed at the rates below. The first copy of a student's senior project will be given at no charge. All additional requests will be charged at the rates below. For media which must be shipped, a minimum $5.00 shipping and handling fee will be added. Prices for Copies Type of copy Any number of copies, each Sets in multiple-disc cases DVD or CD w/ case $3.00 Calculated on an individual basis Mini-DV tape, 80min. 10.00 - Mastering, Editing and Turnaround Time Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days. 10-50 copies 3-5 working days. 50 copies 5-10 working days. Mastering footage (anything that must be edited to another format) 5-10 working days. Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete. Please Note No media carrying a Copyright will be duplicated by AVS. AVS will copy from VHS, DVD, CD, and/or digital formats. AVS no longer provides duplication service for personal work. To purchase blank media, go to the College Store or Staples, etc. Return to Audiovisual Services home

DVD

Audiovisual Services (AV) DVD Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Copyright, Production Work DVD Audiovisual Services AV Production Work EXISTING VIDEO FOOTAGE Existing copyrighted video footage can be incorporated into a video being produced by a student for a class project or by a faculty member for curriculum-based instruction if the borrowed material does not constitute more than 10% o the original, or 3 minutes, whichever is less, nor does it comprise the majority of the finished product. The opening screen of the project and any accompanying print material must include a notice that certain materials have been used under the fair use exemption of the U.S. Copyright Law. EXISTING COPYRIGHTED MUSIC Existing music (recorded music, lyrics, or music videos) can be incorporated into a student or faculty multimedia project if the borrowed material does not constitute more than 10% o the original, or 30 seconds, whichever is less. Longer portions of music can be used only if a "video synchronization license" is bought from the music publisher or owner of the copyright. COPYING VIDEO AND AUDIO RECORDINGS No media carrying a copyright will be duplicated by the AV department without express, written consent from the publisher or copyright owner. Personal projects should first be taken to the Multimedia Presentation Center (Information Commons) in the Library, where you can work on your project yourself. Return to Menu of Copyright Topics Return to Audiovisual Services Home
Audiovisual Services Duplication Policy DVD Audiovisual Services Duplication Policy Charges for Duplication Services AVS does not accept cash or Transfer of Funds (paper) forms. AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks or Forrest Warner. Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College. Billing Policies For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge. Any copies above and beyond these 3 copies will be charged at the rates below. Copies made for additional requesters will be billed at the rates below. The first copy of a student's senior project will be given at no charge. All additional requests will be charged at the rates below. For media which must be shipped, a minimum $5.00 shipping and handling fee will be added. Prices for Copies Type of copy Any number of copies, each Sets in multiple-disc cases DVD or CD w/ case $3.00 Calculated on an individual basis Mini-DV tape, 80min. 10.00 - Mastering, Editing and Turnaround Time Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days. 10-50 copies 3-5 working days. 50 copies 5-10 working days. Mastering footage (anything that must be edited to another format) 5-10 working days. Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete. Please Note No media carrying a Copyright will be duplicated by AVS. AVS will copy from VHS, DVD, CD, and/or digital formats. AVS no longer provides duplication service for personal work. To purchase blank media, go to the College Store or Staples, etc. Return to Audiovisual Services home

Data Projector

Audiovisual Services (AV) Data Projector Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Document Camera

Audiovisual Services (AV) Document Camera Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Duplication

Audiovisual Services (AV) Duplication Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Duplication Policy Duplication Audiovisual Services Duplication Policy Charges for Duplication Services AVS does not accept cash or Transfer of Funds (paper) forms. AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks or Forrest Warner. Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College. Billing Policies For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge. Any copies above and beyond these 3 copies will be charged at the rates below. Copies made for additional requesters will be billed at the rates below. The first copy of a student's senior project will be given at no charge. All additional requests will be charged at the rates below. For media which must be shipped, a minimum $5.00 shipping and handling fee will be added. Prices for Copies Type of copy Any number of copies, each Sets in multiple-disc cases DVD or CD w/ case $3.00 Calculated on an individual basis Mini-DV tape, 80min. 10.00 - Mastering, Editing and Turnaround Time Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days. 10-50 copies 3-5 working days. 50 copies 5-10 working days. Mastering footage (anything that must be edited to another format) 5-10 working days. Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete. Please Note No media carrying a Copyright will be duplicated by AVS. AVS will copy from VHS, DVD, CD, and/or digital formats. AVS no longer provides duplication service for personal work. To purchase blank media, go to the College Store or Staples, etc. Return to Audiovisual Services home

Event Support

Audiovisual Services (AV) Event Support Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Film

Audiovisual Services (AV) Film Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Google Talk

Create a High-Quality Videoconference Google Talk Environment Optimization Regardless which videoconferencing solution is chosen for the communication, it will be important to prepare the location where your call will take place so as to realize the most optimal, standard experience for all involved parties. General Considerations Regardless of the conversation type, if the communication is high-risk/high-value, at least one test should be performed with all participants before the actual conversation. Remember that accidents can happen: pets can meander into the conversation and voice their opinions, cell phones have the potential of ringing, and items can fall and clatter. While all participants should attempt to prepare for these eventualities, it is best to just accept that they are a part of the conversation, a normative experience, and therefore look past them. Remember that participants within the domain of the webcam and the microphone are involved in the videoconference: anything uttered or any act performed within range of either device will be transmitted to all participants. It behooves everyone to be aware (by dint of the Preview available on all computers/software) of what will be seen and heard before the videoconference begins. As the character Doctor Emmett Brown opined in the movie Back to the Future, "no wonder your president has to be an actor, [they] have to look good on television." Lighting Proper lighting is an essential ingredient for a successful, high-quality videoconference. "A webcam isn't the most flattering piece of technology," according to Stephen Winzenburg in an article for the Winter/Spring 2012 edition of the Chronicle of Higher Education, "[it can] make you appear gaunt, overweight, beady eyed, or narcoleptic. And often you look all those things at the same time." To ensure that all participants see each other in the best possible light, everyone should: Ensure your environment is well-lit--turn on as many lights as possible; Be mindful of such issues as camera angle, background, and any other light sources that might affect the conversation; A room with a window might be a nice place to have a chat, but the sun streaming in can wreak havoc on the quality of the conversation; If you must have a conversation in a room with a window, be sure to test your setup around the same time you anticipate having the conversation to ensure a uniform experience; Test, test, test, test, test: almost all software and computers have the ability to provide participants with a preview and this preview is what other participants will actually see--make sure the contents of the preview are what you want the other participants to see. If a high-quality conversation is desired, it may behoove participants to purchase a dedicated webcam. ITS has enjoyed success with devices like the Microsoft LifeCam HD-6000. Sound Problems with sound are reliable sources of videoconferencing woes. In addition to the ambient noise issue covered in the "Location" section, there are other potential problems one should be aware of: Echo/Feedback A problem arises whenever a sound input is colocated with a sound output: If you put a microphone IN FRONT of a speaker, a positive feedback loop will be generated, i.e. loud, screechy, piercing sound that is painful. Be sure either to place the speaker far away from the microphone, wear headphones to ameliorate the problem, or invest in a microphone with integrate anti-feedback technology. Most laptops, all-in-one desktops (e.g. the iMac), and smartphones have built-in webcameras, microphones, and speakers. While they are sometimes configured to interoperate without generated feedback, one cannot rely on them working perfectly, especially for high-value conversations. All participants are STRONGLY encouraged to wear headphones to eliminate echoing/feedback. Configuration The peripherals required to perform a videoconference interoperate well, but are susceptible to problems. If participants are unable to hear each other, see each other, or connect, there may be a problem with the configuration of the peripherals, the software for the chat (e.g. Skype, Google Talk), or the drivers that the computer uses to communicate with the devices. While easier with the built-in microphone, webcam, speaker setup, problems can plague those setups. ITS strongly recommends testing the full setup before any videoconference. If problems are identified before the actual conversation, chances are better that they can be troubleshooted and resolved without conflicting with the actual conversation. Accessibility Issues Hearing Aids/Lipreaders All communications conducted using these solutions will be affected to varying degrees by synchronicity issues. For example: participants may notice that mouths move independently of the sound they generate. While this is becoming a normative experience, it can be jarring, especially for those who need to read lips to understand what is being said. Proper balancing of audio is also key to ensure that participants whose hearing is impaired can participate equally in the conversation . Location Through the miracle of modern technology, these conversations can now take place at any time and in any location, e.g. cafés, libraries, street corners, dorm rooms, hospitals, vel sim. Just because they can take place in every location does not necessarily mean they ought to take place in every location. Both parties should consider: The ambient noise in their respective environments--loud environs equals bad conversations; The people whom they might affect with the conversation--not everyone needs to be privy to the conversation; The speed of the internet conections at the locations--a low-speed DSL connection will not create a good videoconferencing experience (You can test your bandwidth here.)
Videoconferencing Guide Google Talk Solutions NOTE: Please click the name of the solution to select it. Also, please hover over links in the table for more information. Scenarios Google Talk Skype OoVoo ITS Videochat Cart Person-to-PersoIf your computer does not have a webcam or microphone, ITS recommends you purchase a Logitech HD Pro Webcam C920. ITS maintains a small pool of high-quality external webcams with integrated microphones that EMPLOYEES may check out. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information.n Communication ✓ ✓ ✓ Guest SpeakerIf you wish to use a larger display or projector for your conversation, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on suitable locations. ✓ ✓ Multi-person Conversations (!Free: 25 audio 2 video For-Fee Features: 25 Audio 10 Video) ✓12 or fewer participants. High-Quality, High-Risk ConversationsSolution for EMPLOYEES only. Students who need an extremely high quality video conversation should contact the Career Center (x4346.) ✓ Share Computer Screen (!)Available for a fee. Try http://join.me (!)Available for a fee. Try http://join.me Maximum Number of Participants 2 audio or video Available for a fee.25 Audio 2 Video/25 VideoFor a fee. 12 Audio/Video Available Resources If you wish to videoconference via a larger display or projector, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on locations. If your computer does not have a webcam or microphone, ITS maintains a small pool of high-quality external webcams with integrated microphones that may be checked out by Staff and Faculty for videoconferences. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information. Should you wish to purchase your own webcam/microphone unit, ITS recommends you purchase the Logitech HD Pro Webcam C920. If you intend to use your own laptop for the videoconference, please note that you may need an adaptor to connect it to the screens or projectors in various rooms on campus. If needed and based on availability, Audiovisual Services (avs@hamilton.edu, x4120) can provide Staff and Faculty with an adaptor to connect your computer. Please also have a look at our "Create a High-Quality Videoconference Guide" to make your call the highest-possible-quality.
Videoconferencing using Google Talk Google Talk

HillChat

Create a High-Quality Videoconference HillChat Environment Optimization Regardless which videoconferencing solution is chosen for the communication, it will be important to prepare the location where your call will take place so as to realize the most optimal, standard experience for all involved parties. General Considerations Regardless of the conversation type, if the communication is high-risk/high-value, at least one test should be performed with all participants before the actual conversation. Remember that accidents can happen: pets can meander into the conversation and voice their opinions, cell phones have the potential of ringing, and items can fall and clatter. While all participants should attempt to prepare for these eventualities, it is best to just accept that they are a part of the conversation, a normative experience, and therefore look past them. Remember that participants within the domain of the webcam and the microphone are involved in the videoconference: anything uttered or any act performed within range of either device will be transmitted to all participants. It behooves everyone to be aware (by dint of the Preview available on all computers/software) of what will be seen and heard before the videoconference begins. As the character Doctor Emmett Brown opined in the movie Back to the Future, "no wonder your president has to be an actor, [they] have to look good on television." Lighting Proper lighting is an essential ingredient for a successful, high-quality videoconference. "A webcam isn't the most flattering piece of technology," according to Stephen Winzenburg in an article for the Winter/Spring 2012 edition of the Chronicle of Higher Education, "[it can] make you appear gaunt, overweight, beady eyed, or narcoleptic. And often you look all those things at the same time." To ensure that all participants see each other in the best possible light, everyone should: Ensure your environment is well-lit--turn on as many lights as possible; Be mindful of such issues as camera angle, background, and any other light sources that might affect the conversation; A room with a window might be a nice place to have a chat, but the sun streaming in can wreak havoc on the quality of the conversation; If you must have a conversation in a room with a window, be sure to test your setup around the same time you anticipate having the conversation to ensure a uniform experience; Test, test, test, test, test: almost all software and computers have the ability to provide participants with a preview and this preview is what other participants will actually see--make sure the contents of the preview are what you want the other participants to see. If a high-quality conversation is desired, it may behoove participants to purchase a dedicated webcam. ITS has enjoyed success with devices like the Microsoft LifeCam HD-6000. Sound Problems with sound are reliable sources of videoconferencing woes. In addition to the ambient noise issue covered in the "Location" section, there are other potential problems one should be aware of: Echo/Feedback A problem arises whenever a sound input is colocated with a sound output: If you put a microphone IN FRONT of a speaker, a positive feedback loop will be generated, i.e. loud, screechy, piercing sound that is painful. Be sure either to place the speaker far away from the microphone, wear headphones to ameliorate the problem, or invest in a microphone with integrate anti-feedback technology. Most laptops, all-in-one desktops (e.g. the iMac), and smartphones have built-in webcameras, microphones, and speakers. While they are sometimes configured to interoperate without generated feedback, one cannot rely on them working perfectly, especially for high-value conversations. All participants are STRONGLY encouraged to wear headphones to eliminate echoing/feedback. Configuration The peripherals required to perform a videoconference interoperate well, but are susceptible to problems. If participants are unable to hear each other, see each other, or connect, there may be a problem with the configuration of the peripherals, the software for the chat (e.g. Skype, Google Talk), or the drivers that the computer uses to communicate with the devices. While easier with the built-in microphone, webcam, speaker setup, problems can plague those setups. ITS strongly recommends testing the full setup before any videoconference. If problems are identified before the actual conversation, chances are better that they can be troubleshooted and resolved without conflicting with the actual conversation. Accessibility Issues Hearing Aids/Lipreaders All communications conducted using these solutions will be affected to varying degrees by synchronicity issues. For example: participants may notice that mouths move independently of the sound they generate. While this is becoming a normative experience, it can be jarring, especially for those who need to read lips to understand what is being said. Proper balancing of audio is also key to ensure that participants whose hearing is impaired can participate equally in the conversation . Location Through the miracle of modern technology, these conversations can now take place at any time and in any location, e.g. cafés, libraries, street corners, dorm rooms, hospitals, vel sim. Just because they can take place in every location does not necessarily mean they ought to take place in every location. Both parties should consider: The ambient noise in their respective environments--loud environs equals bad conversations; The people whom they might affect with the conversation--not everyone needs to be privy to the conversation; The speed of the internet conections at the locations--a low-speed DSL connection will not create a good videoconferencing experience (You can test your bandwidth here.)

Mobile Device

Create a High-Quality Videoconference Mobile Device Environment Optimization Regardless which videoconferencing solution is chosen for the communication, it will be important to prepare the location where your call will take place so as to realize the most optimal, standard experience for all involved parties. General Considerations Regardless of the conversation type, if the communication is high-risk/high-value, at least one test should be performed with all participants before the actual conversation. Remember that accidents can happen: pets can meander into the conversation and voice their opinions, cell phones have the potential of ringing, and items can fall and clatter. While all participants should attempt to prepare for these eventualities, it is best to just accept that they are a part of the conversation, a normative experience, and therefore look past them. Remember that participants within the domain of the webcam and the microphone are involved in the videoconference: anything uttered or any act performed within range of either device will be transmitted to all participants. It behooves everyone to be aware (by dint of the Preview available on all computers/software) of what will be seen and heard before the videoconference begins. As the character Doctor Emmett Brown opined in the movie Back to the Future, "no wonder your president has to be an actor, [they] have to look good on television." Lighting Proper lighting is an essential ingredient for a successful, high-quality videoconference. "A webcam isn't the most flattering piece of technology," according to Stephen Winzenburg in an article for the Winter/Spring 2012 edition of the Chronicle of Higher Education, "[it can] make you appear gaunt, overweight, beady eyed, or narcoleptic. And often you look all those things at the same time." To ensure that all participants see each other in the best possible light, everyone should: Ensure your environment is well-lit--turn on as many lights as possible; Be mindful of such issues as camera angle, background, and any other light sources that might affect the conversation; A room with a window might be a nice place to have a chat, but the sun streaming in can wreak havoc on the quality of the conversation; If you must have a conversation in a room with a window, be sure to test your setup around the same time you anticipate having the conversation to ensure a uniform experience; Test, test, test, test, test: almost all software and computers have the ability to provide participants with a preview and this preview is what other participants will actually see--make sure the contents of the preview are what you want the other participants to see. If a high-quality conversation is desired, it may behoove participants to purchase a dedicated webcam. ITS has enjoyed success with devices like the Microsoft LifeCam HD-6000. Sound Problems with sound are reliable sources of videoconferencing woes. In addition to the ambient noise issue covered in the "Location" section, there are other potential problems one should be aware of: Echo/Feedback A problem arises whenever a sound input is colocated with a sound output: If you put a microphone IN FRONT of a speaker, a positive feedback loop will be generated, i.e. loud, screechy, piercing sound that is painful. Be sure either to place the speaker far away from the microphone, wear headphones to ameliorate the problem, or invest in a microphone with integrate anti-feedback technology. Most laptops, all-in-one desktops (e.g. the iMac), and smartphones have built-in webcameras, microphones, and speakers. While they are sometimes configured to interoperate without generated feedback, one cannot rely on them working perfectly, especially for high-value conversations. All participants are STRONGLY encouraged to wear headphones to eliminate echoing/feedback. Configuration The peripherals required to perform a videoconference interoperate well, but are susceptible to problems. If participants are unable to hear each other, see each other, or connect, there may be a problem with the configuration of the peripherals, the software for the chat (e.g. Skype, Google Talk), or the drivers that the computer uses to communicate with the devices. While easier with the built-in microphone, webcam, speaker setup, problems can plague those setups. ITS strongly recommends testing the full setup before any videoconference. If problems are identified before the actual conversation, chances are better that they can be troubleshooted and resolved without conflicting with the actual conversation. Accessibility Issues Hearing Aids/Lipreaders All communications conducted using these solutions will be affected to varying degrees by synchronicity issues. For example: participants may notice that mouths move independently of the sound they generate. While this is becoming a normative experience, it can be jarring, especially for those who need to read lips to understand what is being said. Proper balancing of audio is also key to ensure that participants whose hearing is impaired can participate equally in the conversation . Location Through the miracle of modern technology, these conversations can now take place at any time and in any location, e.g. cafés, libraries, street corners, dorm rooms, hospitals, vel sim. Just because they can take place in every location does not necessarily mean they ought to take place in every location. Both parties should consider: The ambient noise in their respective environments--loud environs equals bad conversations; The people whom they might affect with the conversation--not everyone needs to be privy to the conversation; The speed of the internet conections at the locations--a low-speed DSL connection will not create a good videoconferencing experience (You can test your bandwidth here.)

Movie

Audiovisual Services (AV) Movie Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Movie Rental

Audiovisual Services (AV) Movie Rental Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Podium

Audiovisual Services (AV) Podium Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Presentation Support

Audiovisual Services (AV) Presentation Support Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

R25

Audiovisual Services (AV) R25 Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Recording

Audiovisual Services (AV) Recording Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Copyright, Video Recording Recording Audiovisual Services Video Recording of Campus Events Department and Student Performances Department or student productions can be videotaped if the following criteria are met: If the presentation is an original work by a faculty member or student, and they sign a video recording permission form provided by AV Services. If the presentation is a copyrighted script and written permission is obtained in advance from the publisher or owner of the copyright. Some works which one might believe to be in the public domain may still carry a copyright for translation, stage direction or other modifications, and written permission is still necessary. If the presentation involves copyrighted music (such as a dance concert) and written permission is obtained from the music publisher or owner of the copyright. For information on obtaining permission from a publisher or copyright owner, see Seeking Permission to Use Copyrighted Materials. Lecturers Lectures or performances presented by guests to the campus will be recorded if the guest signs a permission form, provided by AV Services, prior to the lecture or performance taking place. Permission must also be obtained from members of the Hamilton community (employees, students, alumni, trustees). By signing this video permission form, a speaker or performer is also certifying that any audiovisual materials (movie, PowerPoint, web page) are their own work or that they have obtained proper copyright clearances for displaying them. Sporting Events According to the rules of NESCAC and other athletic leagues in which Hamilton varsity teams compete, there are no restrictions placed on sporting events. A request must be placed prior to a game and must come from a member of the coaching staff. Return to Menu of Copyright Topics Return to Audiovisual Services Home

Release Forms

Audiovisual Services (AV) Release Forms Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Copyright, Video Recording Release Forms Audiovisual Services Video Recording of Campus Events Department and Student Performances Department or student productions can be videotaped if the following criteria are met: If the presentation is an original work by a faculty member or student, and they sign a video recording permission form provided by AV Services. If the presentation is a copyrighted script and written permission is obtained in advance from the publisher or owner of the copyright. Some works which one might believe to be in the public domain may still carry a copyright for translation, stage direction or other modifications, and written permission is still necessary. If the presentation involves copyrighted music (such as a dance concert) and written permission is obtained from the music publisher or owner of the copyright. For information on obtaining permission from a publisher or copyright owner, see Seeking Permission to Use Copyrighted Materials. Lecturers Lectures or performances presented by guests to the campus will be recorded if the guest signs a permission form, provided by AV Services, prior to the lecture or performance taking place. Permission must also be obtained from members of the Hamilton community (employees, students, alumni, trustees). By signing this video permission form, a speaker or performer is also certifying that any audiovisual materials (movie, PowerPoint, web page) are their own work or that they have obtained proper copyright clearances for displaying them. Sporting Events According to the rules of NESCAC and other athletic leagues in which Hamilton varsity teams compete, there are no restrictions placed on sporting events. A request must be placed prior to a game and must come from a member of the coaching staff. Return to Menu of Copyright Topics Return to Audiovisual Services Home

Skype

Configuring Computer for Skype Skype Other Videoconferencing Documents Create a High-Quality Videoconference Videoconferencing for Students Videoconferencing for Employees
Create a High-Quality Videoconference Skype Environment Optimization Regardless which videoconferencing solution is chosen for the communication, it will be important to prepare the location where your call will take place so as to realize the most optimal, standard experience for all involved parties. General Considerations Regardless of the conversation type, if the communication is high-risk/high-value, at least one test should be performed with all participants before the actual conversation. Remember that accidents can happen: pets can meander into the conversation and voice their opinions, cell phones have the potential of ringing, and items can fall and clatter. While all participants should attempt to prepare for these eventualities, it is best to just accept that they are a part of the conversation, a normative experience, and therefore look past them. Remember that participants within the domain of the webcam and the microphone are involved in the videoconference: anything uttered or any act performed within range of either device will be transmitted to all participants. It behooves everyone to be aware (by dint of the Preview available on all computers/software) of what will be seen and heard before the videoconference begins. As the character Doctor Emmett Brown opined in the movie Back to the Future, "no wonder your president has to be an actor, [they] have to look good on television." Lighting Proper lighting is an essential ingredient for a successful, high-quality videoconference. "A webcam isn't the most flattering piece of technology," according to Stephen Winzenburg in an article for the Winter/Spring 2012 edition of the Chronicle of Higher Education, "[it can] make you appear gaunt, overweight, beady eyed, or narcoleptic. And often you look all those things at the same time." To ensure that all participants see each other in the best possible light, everyone should: Ensure your environment is well-lit--turn on as many lights as possible; Be mindful of such issues as camera angle, background, and any other light sources that might affect the conversation; A room with a window might be a nice place to have a chat, but the sun streaming in can wreak havoc on the quality of the conversation; If you must have a conversation in a room with a window, be sure to test your setup around the same time you anticipate having the conversation to ensure a uniform experience; Test, test, test, test, test: almost all software and computers have the ability to provide participants with a preview and this preview is what other participants will actually see--make sure the contents of the preview are what you want the other participants to see. If a high-quality conversation is desired, it may behoove participants to purchase a dedicated webcam. ITS has enjoyed success with devices like the Microsoft LifeCam HD-6000. Sound Problems with sound are reliable sources of videoconferencing woes. In addition to the ambient noise issue covered in the "Location" section, there are other potential problems one should be aware of: Echo/Feedback A problem arises whenever a sound input is colocated with a sound output: If you put a microphone IN FRONT of a speaker, a positive feedback loop will be generated, i.e. loud, screechy, piercing sound that is painful. Be sure either to place the speaker far away from the microphone, wear headphones to ameliorate the problem, or invest in a microphone with integrate anti-feedback technology. Most laptops, all-in-one desktops (e.g. the iMac), and smartphones have built-in webcameras, microphones, and speakers. While they are sometimes configured to interoperate without generated feedback, one cannot rely on them working perfectly, especially for high-value conversations. All participants are STRONGLY encouraged to wear headphones to eliminate echoing/feedback. Configuration The peripherals required to perform a videoconference interoperate well, but are susceptible to problems. If participants are unable to hear each other, see each other, or connect, there may be a problem with the configuration of the peripherals, the software for the chat (e.g. Skype, Google Talk), or the drivers that the computer uses to communicate with the devices. While easier with the built-in microphone, webcam, speaker setup, problems can plague those setups. ITS strongly recommends testing the full setup before any videoconference. If problems are identified before the actual conversation, chances are better that they can be troubleshooted and resolved without conflicting with the actual conversation. Accessibility Issues Hearing Aids/Lipreaders All communications conducted using these solutions will be affected to varying degrees by synchronicity issues. For example: participants may notice that mouths move independently of the sound they generate. While this is becoming a normative experience, it can be jarring, especially for those who need to read lips to understand what is being said. Proper balancing of audio is also key to ensure that participants whose hearing is impaired can participate equally in the conversation . Location Through the miracle of modern technology, these conversations can now take place at any time and in any location, e.g. cafés, libraries, street corners, dorm rooms, hospitals, vel sim. Just because they can take place in every location does not necessarily mean they ought to take place in every location. Both parties should consider: The ambient noise in their respective environments--loud environs equals bad conversations; The people whom they might affect with the conversation--not everyone needs to be privy to the conversation; The speed of the internet conections at the locations--a low-speed DSL connection will not create a good videoconferencing experience (You can test your bandwidth here.)
Videoconferencing Guide Skype Solutions NOTE: Please click the name of the solution to select it. Also, please hover over links in the table for more information. Scenarios Google Talk Skype OoVoo ITS Videochat Cart Person-to-PersoIf your computer does not have a webcam or microphone, ITS recommends you purchase a Logitech HD Pro Webcam C920. ITS maintains a small pool of high-quality external webcams with integrated microphones that EMPLOYEES may check out. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information.n Communication ✓ ✓ ✓ Guest SpeakerIf you wish to use a larger display or projector for your conversation, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on suitable locations. ✓ ✓ Multi-person Conversations (!Free: 25 audio 2 video For-Fee Features: 25 Audio 10 Video) ✓12 or fewer participants. High-Quality, High-Risk ConversationsSolution for EMPLOYEES only. Students who need an extremely high quality video conversation should contact the Career Center (x4346.) ✓ Share Computer Screen (!)Available for a fee. Try http://join.me (!)Available for a fee. Try http://join.me Maximum Number of Participants 2 audio or video Available for a fee.25 Audio 2 Video/25 VideoFor a fee. 12 Audio/Video Available Resources If you wish to videoconference via a larger display or projector, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on locations. If your computer does not have a webcam or microphone, ITS maintains a small pool of high-quality external webcams with integrated microphones that may be checked out by Staff and Faculty for videoconferences. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information. Should you wish to purchase your own webcam/microphone unit, ITS recommends you purchase the Logitech HD Pro Webcam C920. If you intend to use your own laptop for the videoconference, please note that you may need an adaptor to connect it to the screens or projectors in various rooms on campus. If needed and based on availability, Audiovisual Services (avs@hamilton.edu, x4120) can provide Staff and Faculty with an adaptor to connect your computer. Please also have a look at our "Create a High-Quality Videoconference Guide" to make your call the highest-possible-quality.

Sound Support

Audiovisual Services (AV) Sound Support Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Streaming

Audiovisual Services (AV) Streaming Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

TE Classroom

Audiovisual Services (AV) TE Classroom Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.

Tandberg

Videoconferencing Guide Tandberg Solutions NOTE: Please click the name of the solution to select it. Also, please hover over links in the table for more information. Scenarios Google Talk Skype OoVoo ITS Videochat Cart Person-to-PersoIf your computer does not have a webcam or microphone, ITS recommends you purchase a Logitech HD Pro Webcam C920. ITS maintains a small pool of high-quality external webcams with integrated microphones that EMPLOYEES may check out. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information.n Communication ✓ ✓ ✓ Guest SpeakerIf you wish to use a larger display or projector for your conversation, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on suitable locations. ✓ ✓ Multi-person Conversations (!Free: 25 audio 2 video For-Fee Features: 25 Audio 10 Video) ✓12 or fewer participants. High-Quality, High-Risk ConversationsSolution for EMPLOYEES only. Students who need an extremely high quality video conversation should contact the Career Center (x4346.) ✓ Share Computer Screen (!)Available for a fee. Try http://join.me (!)Available for a fee. Try http://join.me Maximum Number of Participants 2 audio or video Available for a fee.25 Audio 2 Video/25 VideoFor a fee. 12 Audio/Video Available Resources If you wish to videoconference via a larger display or projector, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on locations. If your computer does not have a webcam or microphone, ITS maintains a small pool of high-quality external webcams with integrated microphones that may be checked out by Staff and Faculty for videoconferences. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information. Should you wish to purchase your own webcam/microphone unit, ITS recommends you purchase the Logitech HD Pro Webcam C920. If you intend to use your own laptop for the videoconference, please note that you may need an adaptor to connect it to the screens or projectors in various rooms on campus. If needed and based on availability, Audiovisual Services (avs@hamilton.edu, x4120) can provide Staff and Faculty with an adaptor to connect your computer. Please also have a look at our "Create a High-Quality Videoconference Guide" to make your call the highest-possible-quality.

VHS

Audiovisual Services (AV) VHS Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Duplication Policy VHS Audiovisual Services Duplication Policy Charges for Duplication Services AVS does not accept cash or Transfer of Funds (paper) forms. AVS will ask requesters for an account number. We submit billings monthly through the Business Office. If you have questions about this method of payment, please contact Tim Hicks or Forrest Warner. Students must pay for their copies in advance by writing a check, payable to Trustees of Hamilton College. Billing Policies For a new academic event that AVS is recording for you, up to 3 copies will be provided to the original requesting department at no charge. Any copies above and beyond these 3 copies will be charged at the rates below. Copies made for additional requesters will be billed at the rates below. The first copy of a student's senior project will be given at no charge. All additional requests will be charged at the rates below. For media which must be shipped, a minimum $5.00 shipping and handling fee will be added. Prices for Copies Type of copy Any number of copies, each Sets in multiple-disc cases DVD or CD w/ case $3.00 Calculated on an individual basis Mini-DV tape, 80min. 10.00 - Mastering, Editing and Turnaround Time Duplication (a straight copy made by AVS with no editing work involved) 1-10 copies take 2-3 working days. 10-50 copies 3-5 working days. 50 copies 5-10 working days. Mastering footage (anything that must be edited to another format) 5-10 working days. Major projects (dance performances, theater production, multiple camera events) requiring editing work may take 3 to 4 weeks to complete. Please Note No media carrying a Copyright will be duplicated by AVS. AVS will copy from VHS, DVD, CD, and/or digital formats. AVS no longer provides duplication service for personal work. To purchase blank media, go to the College Store or Staples, etc. Return to Audiovisual Services home

Video

Audiovisual Services (AV) Video Audiovisual Services AV Services Personnel Support Services Offered Requesting Films and Videotapes Media Use and Rental Policies Available Equipment Videotaping & Streaming Services Video and Audio Copying Services Duplication Policy and Prices Hamilton College's overall Copyright Policy Copyright Policy (AV topics) Mission Statement The Audiovisual Services Team of the Information Technology Services department provides quality service and support to the Hamilton College Community for their teaching and multimedia presentation needs. AV Services Personnel The Audiovisual Classroom Services Team is located in Burke Library, Room 363 (within the ITS office area). Tim Hicks Director 315-859-4790 (To be Announced) Staff Assistant/ Film Specialist 315-859-4120 Graham Espe Multimedia Systems Technician 315-859-4793 Forrest Warner Multimedia Systems Technician 315-859-4076 Support Services Offered Presentation support (sound reinforcement and data projection). Video recording or streaming of campus events (e.g. performances, lectures, and sporting events). Rental of films and DVDs for academic and non-academic use. Maintenance and support of technology enhanced (TE) classrooms. Classroom delivery of projection, video and audio equipment. Loaning of various types of audiovisual equipment. Production work including duplications, editing and off-air recordings. Video conference facilities. To schedule Audiovisual services, use the R25 room reservation system if applicable. In the Event Options section, check the box for "require A/V support," then write details of your needs in the Comments box. If R25 is not appropriate for your situation, or to request equipment loans, please contact the AV Coordinator at 315-859-4120. Equipment requests should be made at least one week in advance so student workers and delivery can be scheduled. To rent movies, please contact the Audiovisual Film Specialist, 315-859-4120. Movie requests should be made 2 to 4 weeks in advance, to allow time for research and ordering. For more information about Audiovisual Classroom Services, please contact the Audiovisual Department Office, 315-859-4120. Requesting films and Videos The Burke Library and the Media Library have materials for researching videos and films available for educational purposes. Contact a Reference Librarian using the Ask a Librarian Form, or call 315-859-4735. To show to your class a DVD or videotape from the Media Library, you must check out the movie and show it yourself. Contact Linda Brennan at 315-859-4923 for information about the media collection and borrowing items. In virtually all classrooms, the AV equipment is operated via a touchscreen control. If you need help getting started, contact AV Services (x4120) to schedule a brief personal training session in your classroom. Audiovisual Services will provide a projectionist if the media item (rented or from our library) is a 16mm film or another unusual format. To request a projectionist, send a written or e-mail request to the Audiovisual Film Specialist (x4120), at least two weeks in advance. Please include the following information when requesting movie rentals: SHOW DATE(S) SHOW TIME: Indicate the start time(s) and whether you plan to show a film in the latter part of a class. LOCATION: If you plan to show media materials at a time or place different from the assigned class period or location you must make room reservations with the Registrar. TITLE: Include the full title, plus an English translation of any foreign title. Other helpful information could include director, actors, country and year, especially if there has been more than one production of the same title. FORMAT: Indicate the format (video, DVD, 16 mm film), only if one type is preferred over another. SOURCE: If you are aware of a source, please provide it. PUBLIC PERFORMANCE: Will the screening be only for the students in your class, or do you plan to advertise it or invite other viewers? Media Use and Rental Policies Most materials from the Media Library are licensed only for classroom-use showings, and cannot be advertised. A public performance license can be purchased for an open showing in many cases, with at least two weeks' advance notice. The Audiovisual Film Specialist will help you with licensing questions. Movies available on videotape or DVD from the Media Library will not be rented in another format unless the instructor can show the necessity of using the other format. The AV Department's film rental budget supports curricular needs and is to be used for classroom-use rentals only. Any academic open showings (public performace with advertisement) and all entertainment showings will require public performance licensing. The AV Film Specialist will order the rental movie and/or licensing for you, but it must be funded by the requester's department or organization. No rented materials can be put on reserve in the Media Library. For additional information about copyright compliance in the use of library materials and rented media, please read the Audiovisual Copyright Policy. Available Equipment Contact Audiovisual Services one to two weeks in advance to request audiovisual equipment. Many of these items may be borrowed and operated by the requester. Upon request, AV will deliver equipment or provide instruction to those unfamiliar with the equipment. Some types of equipment will require set-up and operation by an AV technician. Projection Equipment Data/ Video Projector Document Camera 16mm Projection Projection Screen Video Equipment Camcorder, mini-DV DVD/VHS Player Laserdisc Player Audio Equipment Sound Systems, Various Digital Audio Recorder Compact Disc/Audiotape Boom Box Miscellaneous Equipment Easel Laser Pointer PowerPoint remote control (Kensington) Slide Projector (35mm) Videotaping and Streaming Services Location Videotaping Description of Service: Videotaping of classes, lectures, athletic and special events at specified locations on campus. Operation: In most cases, AV provides operators. Restrictions: Written permission to videotape lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AV Department prior to the start of videotaping. Written permission from the publisher is required in order to videotape theater productions and music performances of copyrighted scripts or scores. A printable permission form for a single individual is available or blank forms can be requested from the AV office. If a faculty member wants to arrange for his class to be videotaped, please use the group form. For more information refer to Copyright Policy, Video Recording of Campus Events and Seeking Permission to Use Copyrighted Materials. Disposition of video: The videotapes or DVDs made are usually sent to the requester via campus mail within a week or so after the event. Final disposition of the recording is the responsibility of the requester. Charges: There is no cost to the original requester for the services of a student cameraperson, or for the original recording (a mini-DV tape), or for the first three (3) copies we make for you onto a medium of your choice (usually DVD). Additional copies made for the original requester will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. For information about pricing and methods of payment, please see our Duplication Policy. Or call the AV Services office at x4120. Video and Audio Copying Services DVD Duplicating Availability of Service: DVD duplicating service is available. Limited services availabe for copying from older formats. Call for information. Restrictions: The AV Department reserves the right to refuse any request which constitutes copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies. prices, and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076. CD Duplicating Availability: Audio duplicating of materials for classroom use. Restrictions: The AV Department reserves the right to refuse any request that may constitute copyright infringement. Charges: The cost of materials and labor for copies will be charged to a college department. For more information about our duplication policies, prices and available methods of payment, please see our Duplication Policy. Or contact the AV Services office at x4076.
Audiovisual Services Copyright, Displaying Media Video Audiovisual Services Displaying Copyrighted Media on Campus Rented Films and Videos Media Library Materials Music Library Materials Programs Recorded Off-Air Faculty-Owned Videos Use of Media by Guest Lecturers Rented Films and Videos Media materials are rented, by contract, for a specific occasion. If a film is to be open to more than just the students in a class, it must be rented for an "open showing" which allows for on-campus advertising and an audience larger than a class of students. If a student will not be able to attend the scheduled showing, and you want to schedule a second showing, that must be arranged before the rental is ordered and made a part of the film or video rental contract. Many companies charge an extra fee to show a film or video a second time, even if it's for a single student from the original class. Rented materials cannot be placed on reserve at the Media Library. Rented materials cannot be shown in the Media Library for a student who may miss the original showing. The additional showing in a classroom must be scheduled through the AV office and added to the rental contract. College facilities and equipment cannot be used to show media that have not been legally obtained for classroom or public showings. Videos that you have rented from a local video store such as Blockbuster do not constitute legally obtained copies for open showings. It is, however, permissible to use these videos for classroom showings. Media Library Materials Films and videos owned by the Media Library are generally purchased for classroom use only. These media cannot be used for a public showing and therefore cannot be advertised, even to the campus community. Showings of these media cannot be opened to students outside your class. In some cases, you can purchase a public performance license that will allow you to advertise a showing of a library item. Contact the AV Film Specialist for assistance. Music Library Materials The Music Library collection is a closed collection. Materials cannot be signed out without express consent of the Music Library Coordinator. If the Music Library Coordinator grants permission and the material you want constitutes less than 10% o the total work, a CD copy can be made for you by either the Music Library or the AV Department. Programs Recorded Off-Air Broadcast programs may be taped off-air only by nonprofit educational institutions, for use in instruction and not for entertainment. A broadcast may be recorded and retained by the educational institution for a period of 45 calendar days after the recording date. At the end of that period, the recording must be erased. Off-air recordings may be used once by a teacher, and can be repeated once for instructional reinforcement. The showing must be in a classroom, and must take place within the first 10 consecutive school days. A teacher must request a program be recorded. Programs cannot be recorded by the AV Department in anticipation of a request. After the first 10 consecutive school days a tape may be used by a teacher only to review and determine whether or not to purchase the program. All copies of off-air recordings must include the copyright notices displayed on the program. Faculty-Owned Videos Videos purchased by you or by your department may be used by you in your classroom, but cannot be used for an open showing to students outside your class and cannot be advertised on campus. Videos you have taped off-air at your home cannot be shown in the classroom. AV can make an off-air tape at your request, or it may be possible to rent or purchase a program through appropriate channels. Use of Media by Guest Lecturers If a guest artist or lecturer brings audiovisual materials (film or video) for use in their program, we need to know that they have permission to use those items. We have a form for them to sign declaring such. Return to Menu of Copyright Topics Return to Audiovisual Services Home

Videoconference

Configuring Computer for Skype Videoconference Other Videoconferencing Documents Create a High-Quality Videoconference Videoconferencing for Students Videoconferencing for Employees
Create a High-Quality Videoconference Videoconference Environment Optimization Regardless which videoconferencing solution is chosen for the communication, it will be important to prepare the location where your call will take place so as to realize the most optimal, standard experience for all involved parties. General Considerations Regardless of the conversation type, if the communication is high-risk/high-value, at least one test should be performed with all participants before the actual conversation. Remember that accidents can happen: pets can meander into the conversation and voice their opinions, cell phones have the potential of ringing, and items can fall and clatter. While all participants should attempt to prepare for these eventualities, it is best to just accept that they are a part of the conversation, a normative experience, and therefore look past them. Remember that participants within the domain of the webcam and the microphone are involved in the videoconference: anything uttered or any act performed within range of either device will be transmitted to all participants. It behooves everyone to be aware (by dint of the Preview available on all computers/software) of what will be seen and heard before the videoconference begins. As the character Doctor Emmett Brown opined in the movie Back to the Future, "no wonder your president has to be an actor, [they] have to look good on television." Lighting Proper lighting is an essential ingredient for a successful, high-quality videoconference. "A webcam isn't the most flattering piece of technology," according to Stephen Winzenburg in an article for the Winter/Spring 2012 edition of the Chronicle of Higher Education, "[it can] make you appear gaunt, overweight, beady eyed, or narcoleptic. And often you look all those things at the same time." To ensure that all participants see each other in the best possible light, everyone should: Ensure your environment is well-lit--turn on as many lights as possible; Be mindful of such issues as camera angle, background, and any other light sources that might affect the conversation; A room with a window might be a nice place to have a chat, but the sun streaming in can wreak havoc on the quality of the conversation; If you must have a conversation in a room with a window, be sure to test your setup around the same time you anticipate having the conversation to ensure a uniform experience; Test, test, test, test, test: almost all software and computers have the ability to provide participants with a preview and this preview is what other participants will actually see--make sure the contents of the preview are what you want the other participants to see. If a high-quality conversation is desired, it may behoove participants to purchase a dedicated webcam. ITS has enjoyed success with devices like the Microsoft LifeCam HD-6000. Sound Problems with sound are reliable sources of videoconferencing woes. In addition to the ambient noise issue covered in the "Location" section, there are other potential problems one should be aware of: Echo/Feedback A problem arises whenever a sound input is colocated with a sound output: If you put a microphone IN FRONT of a speaker, a positive feedback loop will be generated, i.e. loud, screechy, piercing sound that is painful. Be sure either to place the speaker far away from the microphone, wear headphones to ameliorate the problem, or invest in a microphone with integrate anti-feedback technology. Most laptops, all-in-one desktops (e.g. the iMac), and smartphones have built-in webcameras, microphones, and speakers. While they are sometimes configured to interoperate without generated feedback, one cannot rely on them working perfectly, especially for high-value conversations. All participants are STRONGLY encouraged to wear headphones to eliminate echoing/feedback. Configuration The peripherals required to perform a videoconference interoperate well, but are susceptible to problems. If participants are unable to hear each other, see each other, or connect, there may be a problem with the configuration of the peripherals, the software for the chat (e.g. Skype, Google Talk), or the drivers that the computer uses to communicate with the devices. While easier with the built-in microphone, webcam, speaker setup, problems can plague those setups. ITS strongly recommends testing the full setup before any videoconference. If problems are identified before the actual conversation, chances are better that they can be troubleshooted and resolved without conflicting with the actual conversation. Accessibility Issues Hearing Aids/Lipreaders All communications conducted using these solutions will be affected to varying degrees by synchronicity issues. For example: participants may notice that mouths move independently of the sound they generate. While this is becoming a normative experience, it can be jarring, especially for those who need to read lips to understand what is being said. Proper balancing of audio is also key to ensure that participants whose hearing is impaired can participate equally in the conversation . Location Through the miracle of modern technology, these conversations can now take place at any time and in any location, e.g. cafés, libraries, street corners, dorm rooms, hospitals, vel sim. Just because they can take place in every location does not necessarily mean they ought to take place in every location. Both parties should consider: The ambient noise in their respective environments--loud environs equals bad conversations; The people whom they might affect with the conversation--not everyone needs to be privy to the conversation; The speed of the internet conections at the locations--a low-speed DSL connection will not create a good videoconferencing experience (You can test your bandwidth here.)
Videoconferencing Guide Videoconference Solutions NOTE: Please click the name of the solution to select it. Also, please hover over links in the table for more information. Scenarios Google Talk Skype OoVoo ITS Videochat Cart Person-to-PersoIf your computer does not have a webcam or microphone, ITS recommends you purchase a Logitech HD Pro Webcam C920. ITS maintains a small pool of high-quality external webcams with integrated microphones that EMPLOYEES may check out. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information.n Communication ✓ ✓ ✓ Guest SpeakerIf you wish to use a larger display or projector for your conversation, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on suitable locations. ✓ ✓ Multi-person Conversations (!Free: 25 audio 2 video For-Fee Features: 25 Audio 10 Video) ✓12 or fewer participants. High-Quality, High-Risk ConversationsSolution for EMPLOYEES only. Students who need an extremely high quality video conversation should contact the Career Center (x4346.) ✓ Share Computer Screen (!)Available for a fee. Try http://join.me (!)Available for a fee. Try http://join.me Maximum Number of Participants 2 audio or video Available for a fee.25 Audio 2 Video/25 VideoFor a fee. 12 Audio/Video Available Resources If you wish to videoconference via a larger display or projector, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on locations. If your computer does not have a webcam or microphone, ITS maintains a small pool of high-quality external webcams with integrated microphones that may be checked out by Staff and Faculty for videoconferences. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information. Should you wish to purchase your own webcam/microphone unit, ITS recommends you purchase the Logitech HD Pro Webcam C920. If you intend to use your own laptop for the videoconference, please note that you may need an adaptor to connect it to the screens or projectors in various rooms on campus. If needed and based on availability, Audiovisual Services (avs@hamilton.edu, x4120) can provide Staff and Faculty with an adaptor to connect your computer. Please also have a look at our "Create a High-Quality Videoconference Guide" to make your call the highest-possible-quality.
Videoconferencing using Google Talk Videoconference
Videoconferencing using OoVoo Videoconference Description OoVoo is an voice, video, and instant messaging communications tool that permits up to twelve simultaneous voice or video participants for no fee. Unlike Skype, OoVoo Free users cannot share their computer desktops with each other. Procedures Downloading and Installing OoVoo In your internet browser, navigate to http://www.oovoo.com/Download.aspx; Select the appropriate Download for your platform (i.e. Mac, Windows, or Linux;) Wait for the download to commence and finish; Install Skype using the downloaded installer (it should be a relatively straightforward affair;) Skype will automatically launch--log in to continue.

ooVoo

Videoconferencing Guide ooVoo Solutions NOTE: Please click the name of the solution to select it. Also, please hover over links in the table for more information. Scenarios Google Talk Skype OoVoo ITS Videochat Cart Person-to-PersoIf your computer does not have a webcam or microphone, ITS recommends you purchase a Logitech HD Pro Webcam C920. ITS maintains a small pool of high-quality external webcams with integrated microphones that EMPLOYEES may check out. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information.n Communication ✓ ✓ ✓ Guest SpeakerIf you wish to use a larger display or projector for your conversation, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on suitable locations. ✓ ✓ Multi-person Conversations (!Free: 25 audio 2 video For-Fee Features: 25 Audio 10 Video) ✓12 or fewer participants. High-Quality, High-Risk ConversationsSolution for EMPLOYEES only. Students who need an extremely high quality video conversation should contact the Career Center (x4346.) ✓ Share Computer Screen (!)Available for a fee. Try http://join.me (!)Available for a fee. Try http://join.me Maximum Number of Participants 2 audio or video Available for a fee.25 Audio 2 Video/25 VideoFor a fee. 12 Audio/Video Available Resources If you wish to videoconference via a larger display or projector, the Hamilton Resource Calendar can help you find an appropriate room on campus for your conversation. Rooms equipped with LCD screens are especially suitable. Audiovisual Services (avs@hamilton.edu, x4120) can offer advice on locations. If your computer does not have a webcam or microphone, ITS maintains a small pool of high-quality external webcams with integrated microphones that may be checked out by Staff and Faculty for videoconferences. Please contact the ITS Help Desk (helpdesk@hamilton.edu, x4181) for reservation information. Should you wish to purchase your own webcam/microphone unit, ITS recommends you purchase the Logitech HD Pro Webcam C920. If you intend to use your own laptop for the videoconference, please note that you may need an adaptor to connect it to the screens or projectors in various rooms on campus. If needed and based on availability, Audiovisual Services (avs@hamilton.edu, x4120) can provide Staff and Faculty with an adaptor to connect your computer. Please also have a look at our "Create a High-Quality Videoconference Guide" to make your call the highest-possible-quality.