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Violations


COVID-19 Community Standards Agreement Violation Process

In most circumstances, alleged violations of the College’s COVID-19 Community Standards Agreement will be addressed through the modified administrative hearing process outlined below. Violations that may result in a COVID warning, removal from campus (with the ability to study remotely), or suspension will be heard through an Administrative Hearing. Alleged violations of the COVID-19 Community Standards Agreement that are complex or may result in expulsion will be heard by the Judicial Board. All appeals of COVID-19 Community Standards Agreement violations will be heard by a member of the Dean of Students Office.

Level 1

Due to the nature of some violations and the clarity of the related incident report(s) it may not be necessary to hold a hearing. If a student prefers to have a hearing for a Level 1 offense, the student must email Dayna Campbell, assistant director of community standards, at dncampbe@hamilton.edu. If the student is found responsible, the likely sanction for a Level 1 COVID-19 offense will be a COVID warning. The warning will be in effect for the remainder of the semester.

Examples:

  • Documented for not wearing a mask when required to do so. The only exceptions to mask-wearing are:
    • In your residence hall room alone or with your roommate
    • In a dining facility eating a meal
    • When attending to personal hygiene
  • Documented for not observing physical distancing (within six to 12 feet of another person (masked or not) for more than 10 minutes)
  • Being present in a residence hall, in which you do not live, when restrictions to access other residence halls are in place
  • Violating the capacity restrictions (e.g.. more than 10 people inside a shared residence hall space outside of your room, more than 50 people outside, or more than the posted capacity limit in a building whether wearing a mask, properly distancing, or not.)
  • Exceeding the capacity (double capacity) in a residence hall room
Missing a Required Test

Students with no previous violations of the COVID-19 Community Standards Agreement who miss a COVID-19 test without permission or prior approval from a College official in the Health Center or Dean of Students Office will result in a COVID warning.  Students with documentation that demonstrates a legitimate reason for missing the test may appeal the finding in writing within 24 hours of being notified of the violation.

Level 2

Administrative hearing consisting of an administrative hearing officer and a student member of the Judicial Board or the Community Standards Agreement Violation Board.

If the student is found responsible, the likely sanction for a Level 2 COVID-19 offense will be removal from campus with the ability to study remotely.

Examples:

  • Any repeat violation of the COVID-19 Community Standards Agreement, including a missed COVID-19 test
  • Hosting an indoor gathering of more than 10 people or an outside gathering of more than 50
  • An incident that involves more than one violation of the COVID-19 Community Standards Agreement

Level 3

Administrative hearing consisting of an administrative hearing officer and a student member of the Judicial Board or the Community Standards Agreement Violation Board.

Egregious violations of the COVID-19 Community Standards Agreement likely will result in conduct points, removal from campus, suspension, or expulsion. Violations that may result in expulsion will be referred to the Judicial Board. Other Level 3 cases may be heard through an Administrative Hearing or may be referred to the Judicial Board for a hearing.

Examples:

  • Hosting or attending an off-campus gathering
  • Hosting an off-campus guest in your residence hall room 
  • Hosting an overnight guest on campus
  • Spending the night off campus without prior approval from the Dean of Students Office
  • Not following isolation or quarantine requirements

Process [REV., Feb. 16]

  • Administrative hearings will occur as quickly as possible. Students will receive notice before their first hearing in order to provide them with the opportunity to prepare.
  • Students may have an advisor (a member of the Hamilton community) attend the hearing. The advisor may not speak for the involved parties.
  • If a student is suspended for a Level 3 violation, the designation “Suspended after a finding of responsibility for a code of conduct violation” is recorded on the student’s official College transcript. A student who has been suspended may request to have the notation removed no sooner than one year after the conclusion of the suspension. Requests should be submitted in writing to the Dean of Students. 
  • Judicial Board hearings will occur as quickly as possible, likely within a week
  • All COVID case appeals (excluding cases heard by the Judicial Board) must be submitted via email within 24 hours of receipt of the sanction letter (sanction letter will be sent immediately following a hearing).  All administrative hearing appeals must be sent to the Dean of Students Office (dosdept@hamilton.edu). Judicial Board appeals follow the same appeals process outlined in the Student Handbook. 
It is essential to recognize that studying on campus during this pandemic creates an unavoidable risk of exposure to COVID-19. To mitigate risk of contracting the coronavirus, everyone must cooperate and follow public health guidance and related College rules and communications. Honoring them is a condition of Hamilton’s COVID-19 Community Standards; failure to do so may result in disciplinary action.
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