Frequently Asked Questions
Pricing
Your one-time reunion registration fee provides you access to campus facilities, Alumni Colleges, music, and other entertainment throughout the weekend. It includes the Saturday picnic, but it does not include on-campus housing (See On-Campus Accommodations) or additional meals, which are available à la carte. A portion of your registration fee supports financial aid and counts toward your reunion class gift. Each alumnus/a attending reunions pays the registration fee with the exception of a spouse/partner who is also an alumnus/a. Spouse, partner, children, and guests that are not graduates of Hamilton are not charged a registration fee.
Yes, you are welcome to bring a guest to your class dinner and other meals. There is no overall registration fee for your spouse/partner/guest (non-Hamilton grad) for the weekend. Chose and pay for only the meals you and your guest(s) will attend. If you registered online, you can modify meals yourself at any time up until June 5 and housing (#of beds needed) any time up until May 1 (see On-Campus Accommodations section for more details). Contact the Alumni Events Office (866-729-0319) if you need help with your online registration.
At the time of registration, be sure to include the spouse/partner or guest registration type. Non-Hamilton guests will not be charged a registration fee. Choose and pay for only the meals you will attend and the meals that your guest(s) will attend. If you'd like your spouse or guest to stay on campus with you, you should reserve and pay for your room. There are single (1 bed) rooms, double (2 beds) rooms, triple (3 beds) rooms, and Quad (4 bed) rooms. All meals on campus are available à la carte, so meals can be added or removed at any time up until online registration closes on June 5. Room changes can be made online up until May 1.
The reunions registration fee does not change. If you have paid for on-campus housing your room will be ready based on your specific registration choice (Friday only, Saturday only, or Reunions Registration) . We do suggest that you call the Reunions Information Desk (315-859-4811 and 315-859-4911) prior to your arrival, so that we can make sure you have access to the dorm in which you are housed. If you arrive on campus after registration has closed, please stop by Campus Safety (315-859-4141). If you reserved a room prior to your arrival, Campus Safety will be able to let you into your room. Keys to your room may be picked up the following morning at registration (Kirner-Johnson).
If you were not able to attend a meal you paid for due to your late arrival, we cannot refund the cost of the meal. You and your guest(s) have already been figured into our catering numbers, so there is still an associated cost even for uneaten meals.
While we hope that you will take advantage of the full array of activities throughout the weekend and the many other chances to meet and mingle with classmates, you are certainly welcome and encouraged to attend your class dinner. You can pay at the door or at registration check-in. The cost of dinner without prior registration will be significantly more expensive ($80). Alumni that live locally and are not utilizing on-campus housing should call the Alumni Events Office at 866-729-0319 for their registration needs.
All requests for refunds of on-campus housing fees must be made by Monday, May 1 or you will be charged the full housing amount for rooms reserved. Any registration fee and meal refunds must be requested by Monday, June 5 and are subject to a $10 registration processing fee.
If you registered online, you are eligible for a refund when you log in to cancel your registration and remove meals by Monday, June 5. Online registrants may also modify or cancel on-campus housing (# of beds) up until May 1.
No refunds will be issued by the Alumni Relations Office during Reunions Weekend.
For those who registered by mail, phone, or email, you must call the Alumni Events Office (866-729-0319) by the above dates to request your refund.
For those who are only able to attend reunions or private society/affinity events on the Friday of Reunions Weekend, on-campus housing and Friday meals are available as a la carte options for Friday only. You should register by selecting “Friday Only Registration” for $90. However, if you require on-campus housing for more than Friday night, you should register by selecting the “Reunions Registration Fee” for $175.
For those who are only able to attend reunions/affinity events on the Saturday of Reunions Weekend, on-campus housing and Saturday meals are available as a la carte options for Saturday only. You should register by selecting “Saturday Only Registration” for $90. However, if you require on-campus housing for more than Saturday night, you should register by selecting the “Reunions Registration Fee” for $175.
Once you have completed your registration online, a reunions registration confirmation message is sent to the email address that you used at the time of registration. The confirmation message includes your confirmation number and an "Modify Your Registration" link located above your confirmation details. Clicking the link will bring up a new page and a field to enter your confirmation number. Click the "Log in" button and your registration details will appear along with "Modify Your Registration" and "Cancel Registration" buttons across the bottom.
Click on the "Modify Your Registration" link. You will see the primary registrant and each guest that was registered. Next to each name there is a link labeled "registration". The registration link will allow you to change the type of registration and the meals. Click on any meals you wish to add and check the "unregister" box by those meals you wish to remove.
After changing the meals, click the "Next" button to bring you back to the list of people in your registration. You have the ability to change your guests' meals as well. Once you have made all the changes you need, you should click the "Next" button to see your new registration summary. Changes will be highlighted in yellow. Click on the "Next" button to submit payment and "Finish" to process your payment/refund and save registration changes.
For those who registered by mail, phone, or email, changes to your registration or meals may be made by calling the Alumni Events Office at 866-729-0319.
- Paper registration forms must be received by the Alumni Relations Office by May 1.
- Online reservations for on-campus housing closes on May 1. After May 1, contact the Housing Coordinator at hamdorm@hamilton.edu to check availability of rooms. Rooms reserved after May 2 need to be paid for at the time of reservation.
- Online registration for meals closes on June 5. To register for meals after online registration closes, call the Alumni Events Office at 866-729-0319 to register and pay by phone. Please note: Walk-in pricing for meals is significantly higher.
- The last day for an on-campus housing refund request is May 1.
- The last day for meal refund requests is June 5. Missing a meal does not qualify you for a refund.
- The last day for a registration refund (minus a $10 fee) request is June 5. Not attending the weekend or arriving later than expected does not qualify you for a registration refund.
- We do not have the ability to issue refunds over Reunions Weekend (June 8 - 11).
Housing
Packages with the following items will be provided in each bed: two towels (slightly larger than hand towels in size), one washcloth, top and bottom sheets, one blanket (you may want to bring an extra one in case of cool weather), one pillowcase, and one pillow. We recommend bringing bathrobes, hangers, shower shoes, hand soap, and a portable crib for infants and toddlers. Please note: we are not a hotel and do not provide toiletries, hangers, refrigerators, microwaves, hair dryers, or ice buckets in the dorm rooms. Toiletries may be purchased in town (CVS, Kinney Drugs, and Hannaford's) or at the College Bookstore. You may want to consider bringing a fan and a lamp as these are not available in the rooms.
One person may register for a double, triple, or quad with the idea of sharing the space with family members or friends. Key sets will be placed in the registration packet of the person who registered for the room. That person can distribute the extra keys to their friends/family. Room guests do not need to register for housing.
There are limited facilities available and we will provide them first to our 50th Reunion Class and our Post-50th Reunion attendees. If you need a private bathroom or handicap accessibility, we recommend off-campus accommodations.
If having a private bath is a necessity for you, we recommend that you make alternative reservations at a local hotel in case we are not able to accommodate you on-campus. Be mindful that most hotels will charge for reservations canceled within a certain number of days prior to the arrival date. Your hotel can let you know what its policy is. Prior to canceling your hotel room, please contact our Housing Coordinator at hamdorm@hamilton.edu to see whether or not we are able to accommodate your request.
You may register yourself and a classmate(s) in the same registration to guarantee you are placed in the same room. However, the primary registrant will have to pay all the associated fees at the time of registration.
Friends that wish to register separately may still room together, provided that one person reserves a room with the total number of needed beds. Keys get distributed to the person that registered for the room. Extra keys are provided to the person who registered for the room.
The Alumni Office will make every attempt to house class years together.
On-campus housing costs on your registration must be paid in full at time of registration to secure your room.
Once you have completed your registration online a reunions registration confirmation message is sent to the email address that you used at the time of registration. The confirmation message includes your confirmation number and a "Modify Your Registration" link above your confirmation details. Clicking the link will bring up a new page and a field to enter your confirmation number. Click the "Log In" button and your registration details will appear along with "Modify Your Registration" and "Cancel Registration" buttons along the bottom. Click on the "More Options" button and choose the "Manage Travel and Housing" from the drop down list.
You cannot have more than one room reservation at one time. In order to change your room type, de-select your old selection and then select your updated number of beds. Please note, you need to click on the “Submit” button to receive an updated confirmation email.
You will be prompted to submit payment to reserve the new room.
If you did not register and reserve your room using our online registration, then you can contact our Housing Coordinator at hamdorm@hamilton.edu to request a room change. Refund requests for housing cancelations must be made by May 1. After May 1, changes to your housing assignment are made on a case by case basis by our Housing Coordinator.
Please contact the Housing Coordinator at hamdorm@hamilton.edu for family friendly housing options.
Otherwise, if a family environment is not a necessity, then the Alumni Office recommends requesting a quad and our office will assign an available dorm room. Families requiring more than 4 beds should contact our Housing Coordinator at hamdorm@hamilton.edu to inquire about availability.
Adults bringing infants or toddlers that will be sleeping in a pack-n-play, should choose a room type that can accommodate the number of adults that need a bed.
After removing all your personal items from your dorm room and returning the room to its original condition, we ask that you keep your key with you and you lock the dorm door. Please return your key to its key envelope and deposit it in the key drop box located in Kirner-Johnson 102 during registration hours or just outside of Kirner-Johnson 102 when registration is closed. If you have lost your key envelope, please take a blank envelope from near the drop box and write your dorm, room number, and name. Make sure that friends/family with extra keys return their keys properly as well. This extra step saves us a lot of time in the key return process. If you lose your key or leave campus with it and don't return it, you will be subject to a lost key fee.
Child Care
Future Hamiltonians are invited to join you for Reunion Weekend — but we know it might be tricky to relive the good old days when you're hanging out with your kiddos. Get some grown-up time when you need it and let your little ones make their own Hamilton memories by signing them up for our program with Legacy Childcare.
Legacy Childcare specializes in programming to support on-campus alumni events with planned activities to immerse children in the school’s traditions and culture. They'll provide safe and fun care, plus meals and snacks, on Friday and Saturday nights as well as a family field day Saturday afternoon!
AGE REQUIREMENTS: Childcare is available for ages 3 -15.
SCHEDULE
Friday
Childcare, 5 p.m. - Midnight, Includes movement activities, sports, and games, along with quiet activities, coloring, drawing, arts and crafts, and a movie playing for those who would like to relax.
Saturday
Field Day, Noon - 5 p.m. (with parents present), Crafts, games, bounce houses, and entertainers.
Childcare, 5 p.m. - Midnight, Includes movement activities, sports, and games, along with quiet activities, coloring, drawing, arts and crafts, and a movie playing for those who would like to relax.
COST
Friday - $100
Saturday - $100
Price is per child per day. Meals and snacks included.
SIGN UPS
You can add Friday and/or Saturday childcare options and the number of children enrolling for each during Reunion registration.
Class Dinners
Class dinners will be held on Saturday evening. The class dinners are usually more formal gatherings than other meals during the weekend. Semi-formal attire is recommended. You will be most comfortable dressed in a jacket and optional tie for men, and dress slacks or a dress for women. Class dinners are appropriate for guests 21 years of age and older.
Around Campus
Printed maps of the college will be available at the registration headquarters.
Campus Map (PDF) Local Area Map (PDF)
To and from Hamilton College
Transportation
Campus Facilities
Open hours of the Blood Fitness Center, Bristol Pool, Burke Library, the Bookstore and more will be posted.
Our Region
Contact
Office of Alumni Relations
