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Senior Assistant, Annual Giving

Hamilton is one of the nation's top liberal arts colleges. It is independent, highly selective, coeducational and residential. Originally founded in 1793 as the Hamilton-Oneida Academy, Hamilton is today composed of 1,850 diverse and talented students from nearly all of the 50 states and approximately 40 countries. More information can be found at www.hamilton.edu/about.

Position Description:

The Senior Assistant, Annual Giving supports the full scope of internal and external responsibilities of the Director, Annual Giving (position currently held by the Executive Director, Alumni Relations and Annual Giving) and provides support for the Director, Annual Leadership Gifts and an Assistant Director, Annual Giving. In addition, this position serves as a resource for the collective staff and programs of the Alumni Office, and assists with training and support the work of new Annual Giving staff members as well as support the Executive Director, Alumni Relations and Annual Giving as needed.


  • Schedules all on- and off-campus appointments, meetings, presentations, special events and other gatherings
  • Prepares and organizes all materials and information needed for scheduled appointments, meetings, presentations, special events and other gatherings
  • Coordinates travel arrangements, prepares and submits expense reports, opens and prioritizes the mail, and answers phone calls
  • Provides logistical support, including but not limited to conference calls, direct mail (including class president correspondence), ListServs (maintenance, management and communications), calling programs, regular and electronic correspondence,  reporting, stewardship (including gift acknowledgement letters) and solicitation management
  • Assists with the management of the reporting staff and their respective areas of responsibility, including the necessity to handle and respect confidential information,
  • Maintains multiple data updates for a series of essential reports
  • Provides general office support including but not limited to ordering essential supplies, including paper for the copier, and scheduling general maintenance of office equipment such as copiers, printers, computers, and telephones
  • Performs other duties as assigned

Click here for a complete job description


Bachelors Degree and 1-2 years of executive secretarial experience or equivalent combination of education and professional work experience.  Knowledge of, and experience with, not-for-profit organizations highly desirable.  High degree of demonstrated proficiency in Microsoft Office is required.

Candidate should have exceptional interpersonal skills, strong oral and written communication skills, organizational skills with the ability to multi-task while paying close attention to detail while meeting deadlines, and the ability to work well within a fast paced, high-volume work situation.


Please review Hamilton's Benefits Summary for more information.

Application Procedure

Interested applicants should send a resume, letter of interest and contact information for three professional references to apply@hamilton.edu. Consideration of candidates will begin immediately and continue until the position is filled.

Hamilton College is an Affirmative Action, Equal Opportunity employer and encourages diversity in all areas of the campus community.

Posted 10/25/2012
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Contact Information

Human Resources

Philip Spencer House
College Hill Road
Clinton, NY 13323
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