Multiple positions available - typically starts work following Final Exams – May 14
The Alumni Relations Interns will assist the alumni office as we prepare for reunions weekend. Possible tasks include: answering phones, registering alumni, preparing and creating communications and event flows, organizing reunion materials, webpage editing, data reporting, and other duties as needed.
During Reunions Weekend, some of our Alumni Relations Interns will be responsible for checking in alumni, using our electronic database, as they arrive for the weekend. These interns will assist with distributing packets, collecting payments, registering walk-ins, answering questions, and assisting with housing changes and needs. Those interns not assigned to Registration and Housing, will assist the Events Team by checking setups (AV, catering, physical plant details that were requested) for Alumni Colleges and dinners, calling the team if changes need to be made or if things were missing/incorrect, drop off linens/bottles of water/presenter cards, pulling attendance lists, and various other tasks as needed.
Those interested in working as Alumni Relations Interns, will begin work (or continue working) in the Alumni Office in May to allow for proper training in our procedures and database system along with other duties to be determined.
Those who show an aptitude and/or proficiency in the tasks completed during the Reunions work period may be offered a summer, semester, or academic year intern position in the Alumni Relations/Events office, as openings arise.
1-2 positions available - typically starts work following Final Exams – May 14
This position reports directly to the Director of Alumni Relations and assists with the day to day prep work for reunions weekend. It is a combination of office work, manual labor tasks, special project work, staffing events, and other duties as needed. Applicants should have a driver’s license since some of the work may involve driving a golf cart or van, be able to lift items that could be heavy, and be comfortable using an outdoor grill.
Those who show an aptitude and/or proficiency in the tasks completed as a student assistant may be offered a summer, semester, or academic year intern position in the Alumni Relations/Events office, as openings arise.
Exact start date TBD, but must be prior to Memorial Day
The Reunions Hospitality Coordinator is responsible for managing the Reunions Hospitality Interns and delegating each day’s work assignments and working alongside the hospitality team when appropriate. The Hospitality Coordinator will communicate with the Reunions Housing Coordinator, Alumni Relations Assistant and Housekeeping Supervisor to provide updates and submit requests as needed during the Reunions prep period.
Once the prep period is complete, the Reunions Hospitality Coordinator will staff the Info Desk and assist with housing needs/changes during Reunions Weekend. Applicants should have a driver’s license since some of the work may involve driving a golf cart or van and be able to lift items that could be heavy.
Multiple positions available – following Memorial Day
Our Reunions Hospitality Interns do much of the behind the scenes leg work to get ready for reunions. Responsibilities vary from day to day and could include but not be limited to making beds, answering phones, putting together registration materials, running errands, posting signage around campus, moving stock materials from one location to the next, etc.
Reunions Hospitality Interns typically transition into one of our other set reunion weekend positions such as Golf Cart Driver, Meal Attendant, Information Services Intern, or Writer once Reunions Weekend begins.
It is recommended that applicants have a driver’s license since some of the work may involve driving a golf cart or van and be able to lift items that could be heavy.
Multiple positions available (Reunion Weekend only – June 6-10)
You must have a valid driver’s license, be able to operate a golf cart, and be willing to be outdoors for long periods of time in potentially inclement weather (e.g. rain or windy conditions). You will need to have a cell phone so you can communicate with the Information Desk throughout your shift.
In general, you will be asked to transport alumni from place to place around campus, so knowledge of the campus is necessary. You may transport alumni who have limited mobility or require extra help carrying items into dorms and other buildings.
All golf cart drivers, among other student staff, will help out with the parade. It is your responsibility to blow up balloons in preparation for the parade. You will also help to organize class signs and parade participants.
2 – 3 positions available (Reunion Weekend only – June 6-10)
Your responsibilities include greeting people with a smiling face, and to provide answers to questions. You will be stationed near or sit behind the information table at KJ and direct traffic flow to the Registration Desk for people who need to check-in for the weekend.
It is also your responsibility to keep the information table fully stocked with all handouts. Handouts are kept under the information table. Replenish refreshments as well, if available.
In addition to stocking the table, you will answer telephones and run errands as necessary. A valid driver’s license is necessary, as you may be using a golf cart to fulfill your responsibilities.
Approx. 15 positions available (Reunion Weekend only – June 6-10)
You will be selling meal tickets at various locations on campus, usually along with one other student or staff member. Many people will have already purchased tickets. You will collect those tickets, along with the ones you sell. You will be required to show up to the meal venue prior to the start of the meal and assist with last minute prep as needed.
There will be three types of meals that you might staff: general meals, Friday private society or affinity dinners, and/or Saturday class dinners. Each of these meal types requires that you attend a separate mandatory training session. Therefore, if you are staffing 2+ types of meals, you must attend all meal training sessions on June 6.
Students that are chosen to be meal attendants may get assigned to one of our other set reunion weekend positions such as golf cart driver or greeter/runner as needed.
1-2 positions available (Reunion Weekend only – June 6-10)
This position’s duties include: helping to prep the presentation area, attend the presentation, take notes, tidy the presenter space following the presentation, and write the summary of the presentation for upload to the reunions website.
Students who are interested in the Writer position should be willing to submit a writing sample upon request and be able to meet with the Associate Director of Media Relations and News Site Editor for some training prior to Reunions Weekend (training typically is conducted in May).
Writers who show an aptitude and/or proficiency in the tasks completed during the Reunions work period may be offered a summer, semester, or academic year alumni news intern position in the Alumni Relations/Events office, as openings arise.
This position starts following March Break.
The Kids Camp Coordinator duties begin with confirming the camp schedule, reserving the pool and other camp facilities, and promptly answering questions from parents. You must be comfortable communicating with parents over the phone, via email, and in person. The Coordinator, along with the Director of Alumni Relations, will be responsible for interviewing applicants for the Kids Camp Attendant positions. Work hours would be sporatic during April and May.
During Reunions Weekend (June 6 - 10) the Coordinator will supervise and plan the activities children 6 years of age and up will participate in during kids camp sessions (Friday night and Saturday afternoon/evening). Your duties also include managing/coordinating a team of Kids Camp Attendants, serving as the contact person for parents, and upholding set guidelines/procedures.
The Kids Camp Coordinator should have a friendly and personable demeanor toward children and be able to engage in all planned activities including swimming. Prior experience working with both children and in a supervisory role is preferred.
Sophmores, Juniors, and Seniors will be considered for this position. However, Juniors and Seniors with applicable prior experience will have preference. Please submit a resume via Handshake and complete the online application.
Multiple Positions Available (Reunion Weekend only - June 6 - 10)
You will supervise the activities children 6 years of age and up will participate in during kids camp sessions (Friday night and Saturday afternoon/evening).
Kids Camp Attendants should have a friendly and personable demeanor toward children and be able to engage in all planned activities including swimming. As an attendant, you will be held to all the set guidelines and procedures of Kids Camp. We are looking for male and female Kids Camp Attendants.
Prior experience working with young children is preferred. Please submit a resume via Handshake and complete the online application.
Important Dates (Updated 3/28/18)
- Reunions Student Staff Interviews - SAVE THE DATES:
- Session 2: Apr. 4 & 5, 11:30 a.m. - 12:30 p.m. and 4:15 p.m - 6:15 p.m.
- Session 1: Mar. 28 & 29, 11:30 a.m. - 12:30 p.m. and 4:15 p.m. - 7:15 p.m.
- Check your email inbox for your interview invitation that states your specific day and time.
- Reunions Student Staff Employment Paperwork Drop -in outside of the Howard Diner: April 17 & 18, 11:30 a.m. - 1:00 p.m.
- Reunions Student Staff Housing Paperwork Deadline: April TBD
- Reunions Weekend 2018: June 7 - 10
- Reunions Staff Training Session: June 6, time TBD
- Reunions Student Staff Online Application Deadline: by 9 a.m., Mar. 19
- Reunions '18 Information Session: Feb. 27 from 4:30 p.m. till 5 p.m. in KJ classroom 101.
Employment Start Dates:
- May 14 (senior week)
- May 30 (day after Memorial Day)
- June 6 (Wednesday before Reunions Weekend)
The Student Employment Office outlines procedures and forms for student employment.
- All those interested in reunions employment should complete an online application by March 19.
- Those who complete an application will receive an email inviting them to interview (April 17 & 18, 11:30a.m. - 1:00p.m.).
- Following the completion of interviews, all students who have interviewed will be notified of their status (Hired, Not Hired, Standby).
- Those that are hired and wish to accept their position will be asked to stop by the “Reunions Employment Paperwork Drop – In” table to fill out required forms and to discuss next steps (usually sometime during the third week of April).
- Yes. However, you must talk with your faculty supervisor prior to committing to work on the Reunions Team. The Alumni Office cannot pay overtime to summer research students, so your research schedule may need to be adjusted to accommodate the hours you will be working Wed – Sun. of Reunions Weekend. Please check the Student Employment webpage to see guidelines for maximum number of hours that students can work per week.
- Grant funded students may have particular stipulations that limit students from taking paid positions. Make sure you are in the clear to work reunions before you commit.
- Students that start in May – Alumni Office will request late stays for students to stay in their current rooms through senior week and until the student is notified that their new room in Reunions Student Housing is available. There is no fee for Reunions Student Housing.
- Summer Research students – your housing is organized through the Res Life Office. Please follow all guidelines that Res Life has for requesting summer housing. The Alumni Office will notify the Office of Res Life that you will be working for Reunions in addition to your summer position, so your housing can be coordinated appropriately. You will be assigned to Summer Student Housing and need to enter the Housing Lottery. Normal summer housing fees apply.
- Students that start before reunions weekend, but after Memorial Day – You will have to leave campus following your last school commitment and return to campus the day before your first day of work. You will be placed in Reunions ’18 Student Housing for the extent of your employment. There is no fee for Reunions Student Housing.
- Students that only work Reunions ’18 Weekend (June 6-10) – You will have to leave campus following your last school commitment and return to campus the day before/of Reunions Training Session (June 6). You will be placed in Reunions ‘18 Student Housing for the extent of your employment. There is no fee for Reunions Student Housing.
- Local Student Workers - You may request an on-campus room in the designated Reunions Student Housing block if you would prefer not to commute between work shifts.
- No. You are on your own for meals.
- Often food will be offered by staff members during the work days prior to reunions weekend. Whenever food is available during your scheduled work hours, students are welcome to partake in the food. In the past there have been Reunions Team cookouts, be on the lookout for emails or word of mouth invitations.
The Reunions ’18 pay rate for student staff is ranges from $10.40/hr - 10.85/hr depending upon the position.
Schedules will be distributed via email to student workers prior to their first day. It is difficult for the Alumni Office to tell you now how many hours you will have. Some positions are more variable than others and depend outside factors that we don’t have control over. We cannot guarantee full-time hours each week. Some days you might be asked to stay later and other days we might let you go early.
- You will receive an email inviting you to join the Reunions Team the week following the conclusion of Interviews. In the email, will be your start date and the primary position you are hired for. Please note that some students that start prior to June 6 will transition into other positions for Reunions Weekend. For example if you are hired as a Reunions Hospitality Intern, you could be a Golf Cart Driver and/or Meal Attendant during Reunions Weekend.
- Those that are hired as Alumni Relations Interns will most likely remain in their current positions for the entirety of their employment.
- Students hired who have not worked on campus in the past will need to meet with Human Resources (HR) to complete their employment paperwork after they are hired and before they begin work. HR will need their completed employment authorization from the Alumni Office and original identification documents (passport, drivers license, etc.) for the I-9 form when students meet with HR.
- Students hired that have worked on campus in the past will need a completed employment authorization form and the NYS wage notice from Alumni Office sent to HR.
- High School aged students need all of the above forms plus their working papers when meeting with HR.
Please bring clothes appropriate for the weather and the tasks you will be doing. If you are working a Saturday Class Dinner, dress business casual or nicer (avoid jeans, shorts, and T- shirts). Think to yourself, would I wear this to see my Grandmother? If the answer is no, don’t wear it to work. Do not wear anything too revealing or too short. Footwear is mandatory. Also, if you are a golf cart driver, I wouldn’t recommend wearing skirts. Use common sense.
No. Linens will either be left in your room or they may be picked up in the registration room in Kirner – Johnson.
- Sunday, June 10 is the last day of Reunions. Reunion events typically end by 2 p.m. on Sunday. Some students will work on Sunday, but the many students’ last day is Saturday, June 11. If you are unable to work on Sunday, June 10 please let us know as soon as possible.
- Work time sheets need to be completed and signed before by you and student staff scheduler (TBD) after your last work shift for the weekend. Do not leave campus before confirming your actual hours worked with the student staff scheduler.
All students should plan to leave reunion housing the afternoon of Sunday, June 10. Your keys may be returned to the registration room or the key return box in Kirner – Johnson. Make sure your key(s) are placed in an envelope with your name, Dorm, and room #, so you will not be charged for a lost key.