Student Activities

General Student Organization Policies

  1. All student organizations are subject to Hamilton’s policies, including but not limited to the Harassment/Discrimination and Hazing policies.
  2. All recognized student organizations must renew annually with the Office of the Student Activities and have updated constitutions that are not in violation of federal, state, or local laws, or Hamilton College policy.
  3. All recognized student organizations must update their membership roster upon renewal.
  4. Student organizations, with the exception of private societies, are financed, in whole or in part, by the Student Activities Fee.
  5. The Funding Committee of the Student Assembly (SA) administers funding to recognized student organizations by allocating the Student Activities Fee. The Student Activities fee is collected as part of tuition for the general student body, Hamilton College maintains oversight of expenditures and allocations. Student activities funds may not be used for direct political action or for disbursement to any organization that is not an officially recognized Hamilton organization.
  6. Student organizations may not purchase alcohol with allocated funds unless provided by a 3rd party vendor and approved by the Director of Student Activities.
  7. The Dean of Students or appropriate designee may suspend or revoke any organization's registration, affiliated members, advisors and/or coaches at any time, in their sole discretion, for any abuse or violation of College Policies or processes outlined for Student Organizations in the Student Organization Manual, or any reasonable cause deemed to be in the best interest of the organization or Hamilton College.
  8. Hamilton College assumes that individual students are responsible and accountable for their own behavior, and that groups of students and student organizations are responsible for their collective behavior. Failure to comply with Hamilton College policy may result in disciplinary action against an individual or group. Serious violations of the policy may result in a suspension or removal of the organization; and repeated infractions may lead to additional penalties.
  9. Recognized student organizations have the right to use the College name, reserve and use campus facilities, and apply for funding. A complete listing of registered student organization rights can be found on the Student Activities website.

Group Accountability

The rights and duties of recognized student organizations carry with them an obligation on the part of their members, collectively, to uphold the Hamilton College Code of Conduct.

This statement of group accountability acknowledges that unacceptable behaviors by individuals functioning as members or officers of a student organization may have consequences for those individuals as well as for the organization. The privilege of being an officer of a student organization carries with it particular responsibility for the reasonable anticipation and prevention of foreseeable violations of College policies, resulting from either deliberate or negligent behavior of the organization's members or guests.

In general, a recognized student organization may be held accountable for the behavior of its members and guests, at events sponsored (or co-sponsored) by the organization on or off campus, or when a group including significant numbers of members or guests violates College policies. Organizations that violate College policies and the Code of Conduct are subject to disciplinary action. It is the responsibility of organizational officers or those in charge of an event to identify foreseeable problems that may arise and to take timely corrective action. Sometimes it is appropriate for an organization's officers or members to ask for assistance from College offices (The Office of Student Activities, Dean of Students Office, Campus Safety).

The conditions under which an organization maintains responsibility for violations of College policies and standards include (but are not limited to):

  • the actions leading to the violation were tacitly or overtly condoned by the organization or its officers;
  • the organization or its officers should have foreseen yet failed to take reasonable precautions against such actions;
  • a policy or practice of the organization was responsible for a violation; or
  • the behavior in question was committed by, condoned by or involved organization officers or a significant number of organization members or guests.

Reported organizational violations of College policies and standards should be addressed, and appropriate disciplinary action taken. Disciplinary action may include consequences from the Student Activities Office that can impact the organizations’ recognition status. Additionally, student organizations and their leaders may face disciplinary consequences under other College policies. Possible violations of College Code of Conduct should be reported to the Dean of Students Office and Director of Community Standards for disciplinary action.

*Portions of this policy were adapted from Dartmouth College

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