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Networking Email


The purpose of a networking outreach email is to request an informational interview, either from someone who is already in your network or from a new contact (see Networking Guide). You are more likely to get a positive response if you follow the guidelines below.

  • Have a subject line that will catch the person’s attention (for example – says “Hamilton” for alums, says name of person who referred you, etc.)
  • Introduce yourself with relevant details that help the reader understand what stage of career planning/searching you are in.
  • Explain why you have chosen him/her to reach out to and state your goal for the meeting.
  • Specifically ask for a meeting and be clear about how you wish to meet (in person, by phone or Skype) and provide your general availability.
  • Be professional (no “love language”, no typos, use appropriate salutation: Dear Mr., Mrs. Dr. etc.)

First Paragraph: Explain why you wish to meet with this particular person (i.e. you are interested in learning more about his/her field or organization) and mention how you received her/his contact information. You do not need to sell yourself as you would to a potential employer. It is more important to inform the reader how you came to learn of this person’s career field or place of employment and how he/she can be of assistance to you. Remember, this letter and subsequent meeting are NOT to be used for job solicitation purposes; rather, you are asking for information and advice regarding your own career exploration or job search.

Body Paragraph: Give a brief summary of your background, skills, and career interests as they relate to this person’s employment to provide some more concrete rationale for meeting with this contact. Build a case for your interest so that the contact can better understand why you would like to meet with her/him.

Closing Paragraph: State that you would like to set up either a phone interview or face-to-face meeting (whichever is more feasible) and that you need less than thirty minutes of this person’s time. Offer a few dates and times that you will be available. You may wish to include your resume so that this person may gain a better understanding of who you are and how your background pertains to what he/she does. If you do choose to send your resume, indicate here that you have enclosed a copy. Mention that you will call to follow up with your letter, but also include your contact information (phone and email address) should she/he choose to get in touch with you. Remember to thank this person for his or her time and consideration.


For a detailed overview of the process of setting up informational interviews, refer to Steps and Tips for Informational Interviewing.

Contact Information


Career Center

Third floor of Bristol Center
198 College Hill Road
Clinton, NY 13323 
315-859-4346 ccadmin@hamilton.edu
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