Employees renting vehicles within the United States do not need to purchase the additional insurance offered by the rental company. The College’s vehicle/liability insurance extends to rental vehicles. The vehicle must be rented using a College P-Card or a direct-bill corporate account for the insurance to apply. If the vehicle is rented using a College corporate credit card, the credit card program also provides insurance on rental vehicles (passenger cars only, vans excluded). Contact Amber Denny, Auxiliary Services Administrator, 315-859-4974.
Vehicles rented by students or employment candidates for personal use are not covered under the College’s “hired auto” insurance. Collision and liability insurance should be purchased from the rental company. Also, please note that rental car companies will not rent 12 passenger vans to anyone under 25.
For vehicle rentals outside the United States, collision and liability insurance should be purchased from the rental company. The College’s vehicle insurance does not provide coverage for international rentals.
If an employee is involved in an accident while driving a College rental vehicle, they should follow all the accident reporting procedures required by New York State. If another vehicle is involved, contact the local police department and request that they complete an accident report. If you have a camera or cell phone with you, take photos of the damage to both vehicles. Obtain full information on the other driver - name, address, phone number, vehicle make/model/year, license plate #, and the insurance company. Provide the same information to the other driver but refer them to the Administrative Services Administrator, 315-859-4974, for any questions regarding the College’s insurance. Notify the rental car company and the Administrator at Administrative Services immediately. Please obtain a copy of the rental car company’s accident report and forward a copy of it to the Administrative Services Administrator.
If the accident is minor, i.e., a rental car scraped on the way out of a parking lot, it is not necessary to contact the local police department. Document the damage (date, time, location, circumstances), take photos of the damage, and report the incident to the Administrator, Auxiliary Services, 315-859-4974. Also, report the incident to the rental car company and obtain a copy of their accident report form. Forward a copy of that document to the Administrator, Administrative Services, along with a copy of your rental car agreement.
The College has a corporate account with Enterprise. They are conveniently located on Oriskany Blvd., Yorkville. They also offer a pick-up service.
Rates include unlimited mileage in New York state.
Please call our office at 315-859-4998 or 315-859-4974 for the corporate number for direct bill purposes.
To make reservations locally, contact Enterprise at 315-736-0002. Outside the central New York area, please call 1-800-261-7331 or visit their website.
The following companies also offer discounted rates to Hamilton College. For additional information on corporate account numbers or direct billing for these companies, please contact the office of Administrative Services at 315-859-4998.
Reservations can be made by calling the 5174 Commercial Drive East office at 315-736-5201, calling their toll-free number 1-800-654-8216, or visiting Hertz’s website.
Reference CDP#1710946 to obtain our Business Account Rates. If you rent a car at the Yorkville office, use the same CDP number but ask the agent to compare the local edition rate and the business rate. The local office can sometimes offer additional discounts. Hertz charges an additional fee for drivers under the age of 25. This fee is waived if you are a Hertz Gold Plus Rewards Program member (no cost to join).
Our AWD number is L175787. Please reference this number to obtain the Hamilton College Avis rates. A personal or corporate credit card must be provided to reserve the rental. If you arrange an AVIS car rental for a campus visitor, contact 315-859-4998 for other billing options.
Call 1-800-527-0700. Our Budget Corporate Discount number is S165335. If you have registered for their Fast Break program, the number to call for reservations is 1-800-283-4384.
You can sign up for a Fast Break profile to avoid the long lines at the major airport locations and take advantage of their rapid return with Budget’s e-Receipt program.
Contract ID #5452609
Priceless Rent-A-Car has 12-passenger vans available for rent to the College. Reservations and purchase orders are required. Only college employees or college-certified van drivers that are 25 or older are eligible to drive rental vans. Rentals include 150 free miles.
They are located on Commercial Drive across the street from Symeon’s restaurant.