Rental Car/Insurance

Employees renting vehicles within the United States do not need to purchase the additional insurance offered by the rental company. The College’s vehicle/liability insurance extends to rental vehicles. The vehicle must be rented using a College Travel P-Card or a direct-bill corporate account for the insurance to apply. If the vehicle is rented using a College corporate credit card, the credit card program also provides insurance on rental vehicles (passenger cars only, vans excluded). Contact Amber Denny, Administrative Services, 315-859-4974.

Vehicles rented by students or employment candidates for personal use are not covered under the College’s “hired auto” insurance. Collision and liability insurance should be purchased from the rental company. Also, please note that rental car companies will not rent 12 passenger vans to anyone under 25.

For vehicle rentals outside the United States, collision and liability insurance should be purchased from the rental company. The College’s vehicle insurance does not provide coverage for international rentals.

Accident Reporting

If an employee is involved in an accident while driving a College rental vehicle, they should follow all the accident reporting procedures required by New York State. If another vehicle is involved, contact the local police department and request that they complete an accident report. If you have a camera or cell phone, take photos of the damage to both vehicles. Obtain complete information on the other driver - name, address, phone number, vehicle make/model/year, license plate #, and the insurance company. Provide the same information to the other driver but refer them to Amber Denny, Administrative Services, 315-859-4974, for any questions regarding the College’s insurance. Notify the rental car company and Administrative Services immediately of the accident. 

If the accident is minor, i.e., a rental car scraped on the way out of a parking lot, it is not necessary to contact the local police department. Document the damage (date, time, location, circumstances), take photos of the damage, report the incident to the rental car company and forward the documentation along with your rental agreement to Amber Denny at adenny@hamilton.edu, 315-859-4974.

Rental Companies


The College has a corporate account with Enterprise. They are conveniently located in Utica and also offer a pick-up service.  Rates include unlimited mileage in New York state.

To make reservations locally, contact Enterprise at 315-736-0002. Outside the central New York area, please call 1-800-261-7331 or visit their website. Please contact Aux Services at 4998 for our Account # and Billing #.


Reservations can be made by calling the 5174 Commercial Drive East office at 315-736-5201, calling their toll-free number 1-800-654-8216, or visiting Hertz’s website.

Reference CDP#1710946 to obtain our Business Account Rates. If you rent a car at the Yorkville office, use the same CDP number but ask the agent to compare the local edition and business rates. The local office can sometimes offer additional discounts. Hertz charges an additional fee for drivers under the age of 25. This fee is waived if you are a Hertz Gold Plus Rewards Program member (no cost to join).


Reservations can be made by calling 1-800-331-1212. Our AWD number is L175787. Please reference this number to obtain the Hamilton College Avis rates. A personal or corporate credit card must be provided to reserve the rental. If you arrange an AVIS car rental for a campus visitor, contact 315-859-4125 for other billing options.

Budget Rent-A-Car

Reservations can be made by calling 1-800-527-0700. Our Budget Corporate Discount number is S165335. If you have registered for their Fast Break program, the number to call for reservations is 1-800-283-4384.

You can sign up for a Fast Break profile to avoid the long lines at the major airport locations and take advantage of their rapid return with Budget’s e-Receipt program.


Contract ID #5452609

Van Rentals

Priceless Rent-A-Car

315-736-8225 (fax)

Priceless Rent-A-Car has 12-passenger vans available for rent to the College. Reservations and purchase orders are required. Only college employees or college-certified van drivers that are 25 or older are eligible to drive rental vans. Rentals include 150 free miles.

They are located on Commercial Drive across the street from Symeon’s restaurant.


Contact Name

Administrative Services

Office Location
Bristol Center Main Floor

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