Rental Car/Insurance

Employees renting vehicles within the United States do not need to purchase the additional insurance offered by the rental company. The College’s vehicle/liability insurance extends to rental vehicles. The vehicle must be rented using a College Travel P-Card or a direct-bill corporate account for the insurance to apply. If the vehicle is rented using a College corporate credit card, the credit card program also provides insurance on rental vehicles (passenger cars only, vans excluded). Contact Amber Denny, Administrative Services, 315-859-4974. 

For vehicle rentals outside the United States, collision and liability insurance should be purchased from the rental company. The College’s vehicle insurance does not provide coverage for international rentals. 

Accident Reporting

If an employee is involved in an accident while driving a College rental vehicle, they should follow all the accident reporting procedures required by New York State. If another vehicle is involved, contact the local police department and request that they complete an accident report. If you have a camera or cell phone, take photos of the damage to both vehicles. Obtain complete information on the other driver - name, address, phone number, vehicle make/model/year, license plate #, and the insurance company. Provide the same information to the other driver but refer them to Amber Denny, Administrative Services, 315-859-4974, for any questions regarding the College’s insurance. Notify the rental car company and Administrative Services immediately of the accident. 

If the accident is minor, i.e., a rental car scraped on the way out of a parking lot, it is not necessary to contact the local police department. Document the damage (date, time, location, circumstances), take photos of the damage, report the incident to the rental car company, and forward the documentation along with your rental agreement to Amber Denny at adenny@hamilton.edu, 315-859-4974.

Rental Companies


The College has a corporate account with Enterprise. They are conveniently located in Utica and also offer a pick-up service.  Rates include unlimited mileage in New York state.

To make reservations locally, contact Enterprise at 315-736-0002. Outside the central New York area, please call 1-800-261-7331 or visit Enterprise Car Rental. Please contact Administrative Services at 4974 for our Account # and Billing #. You can sign up for the Enterprise Plus Program. With Enterprise Plus®, the more you rent, the more rewards you earn. 


Reservations can be made by calling the 5174 Commercial Drive East office at 315-736-5201, calling their toll-free number 1-800-654-8216, or visiting the Hertz Car Rental website.

Reference CDP#1710946 to obtain our Business Account Rates. If you rent a car at the Yorkville office, use the same CDP number but ask the agent to compare the local edition and business rates. The local office can sometimes offer additional discounts. Hertz charges an additional fee for drivers under the age of 25. This fee is waived if you are a Hertz Gold Plus Rewards Program member (no cost to join).


Reservations can be made by calling 1-800-331-1212 or visiting the Avis Car Rental website. Our AWD number is L175787. Please reference this number to obtain the Hamilton College Avis rates. A personal or corporate credit card must be provided to reserve the rental. If you arrange an AVIS car rental for a campus visitor, contact 315-859-4974 for other billing options. You can sign up for the Avis Preferred Program. Accumulate points for every qualifying dollar you spend.

Budget Rent-A-Car

Reservations can be made by calling 1-800-527-0700 or visiting the Budget Rent-A-Car website. Our Budget Corporate Discount number is S165335. If you have registered for their Fast Break program, the number to call for reservations is 1-800-283-4384.

You can sign up for a Fast Break profile to avoid the long lines at the major airport locations and take advantage of their rapid return with Budget’s e-Receipt program.


1-800-227-7368 Reservations can be made by calling 1-800-227-7368 or visiting National Car Rental
Contract ID #5452609. You can sign up for Emerald Club. With National Car Rental and The Emerald Club, Green Means Go®. The Emerald Club is designed to make your car rental experience faster and more convenient. You can enjoy special privileges reserved for frequent renters every time you rent.



Contact Name

Administrative Services

Office Location
Bristol Center Main Floor

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