Accident Reporting

If an employee is involved in an accident while driving a College vehicle, on campus, contact Campus Safety immediately. Campus Safety will document the accident and generate an incident report. Also notify Physical Plant and the Director, Auxiliary Services. Physical Plant manages the College’s vehicle fleet. Auxiliary Services manages the College’s vehicle insurance coverage.

If the accident occurs off campus, contact the local police department and request completion of an accident report form. If you have a camera or cell phone with you, take photos of the damage to both vehicles. Obtain full information on the other driver - name, address, phone number, vehicle make/model/year, license plate # and insurance company. Provide the same information to the other driver (insurance card with the College’s insurance info is in the glove box of the vehicle) and refer them to the Director, Auxiliary Services, 315-859-4999, for any questions regarding the College’s insurance. Please e-mail icornish@hamilton.edu the accident report form and all photos so that the accident can be reported to our insurance carrier. If the accident involves a rental car, also e-mail a copy of your rental car contract.

If the accident is minor and only involves damage to the College vehicle, i.e., car/van scraped on the way out of a parking lot, it is not necessary to contact the local police department. Document the damage (date, time, location, circumstances), take photos of the damage and report the incident immedediately to the College Physical Plant and the Director, Auxiliary Services, 315-859-4999. When you return to campus, contact Campus Safety to complete a full incident report.

Contact Information

Auxiliary Services

315-859-4271 315-859-4300 Our Staff
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