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Audiovisual Services Video Services

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It is the responsibility of the party requesting services, not AVS, to secure written permission in advance for video recording, streaming and video or audio production.  Questions regarding Video Recording Permission should be directed to the AVS Coordinator by email or phone (x4120).

Description of Service:

Video recording of classes, lectures, performances and special events on campus.


AVS will provide a Technician or Student Technical Assistant to operate the equipment . AVS does not have cameras to be loaned out. Students needing to borrow a video camera for class projects should contact Camera Loans.


Written permission to video record lecturers and performers (including persons affiliated with Hamilton College) must be obtained and given to the AVS Coordinator prior to the start of recording. Written permission from the publisher is required in order to record theater productions and music performances of copyrighted scripts or scores.

A printable permission form for an individual is available or blank forms can be requested from the AVS office. To arrange video recording for presentations or events involving more than a single presenter (when all parties are Students, Faculty or Staff of Hamilton College), please use the group permission form. 

Disposition of video:

Video footage is recorded onto SD Cards and shared with the requestor via Google Drive within 10 working days following the event. If a rush on the footage is needed please let the Coordinator know and we will see if special arrangements can be made. Please note, this is only considered for candidate presentations, paper submission and grading deadlines. Final disposition of the recording is the responsibility of the requester and must comply with the permissions granted on the release form. AVS will not be responsible if the requestor choses not to follow the presenter's guidelines.


There is no cost to the original requester for the services of a student cameraperson or for the editing and uploading of footage to Google Drive.  DVD copies (if requested) will be billed at our current rates for the cost of materials and labor. All copies made for individuals or departments other than the original requester will be billed. 



AVS can stream events using our streaming service, Livestream. We will automatically record any event that is streamed and will treat the recording just like a regularly requested video recording (see above). We will not record or share footage of any event where permission for streaming is for overflow viewing only. When streaming is requested the presenter(s) must submit the permission form in advance or we will not do a live stream. Please be sure your presenter knows this and agrees to send the form in advance before you request this service.


DVDs are $5 each; an upload to Google Drive from the original format is FREE.
AVS does not accept cash or Transfer of Funds (paper) forms.
AVS will ask requesters to complete a GL Transfer for the amount billed. If you have questions about this method of payment, please contact Abbi Tushingham (x4120).

Turnaround Time

 Turnaround is based on current work load. For an estimate please contact the Coordinator at x4120. A general rule of thumb is within 10 working days following the event.


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Last updated: September 27, 2018

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