Hamilton College faculty, staff, and students are eligible to use the interlibrary loan service. Retired employees may continue to request electronic articles and book chapters, but a new password must be created for your ILLiad login. To request a new ILL password, please contact us at firstname.lastname@example.org.
Requesting an Item
Request items via your ILLiad Account by logging on directly, and as a feature of many of the databases. Research Librarians (315-859-4735, email@example.com) or the ILL staff (315-859-4484, firstname.lastname@example.org) can help complete the form and answer any questions you may have regarding ILL.
Pick Up and Delivery of Materials
Articles are available as pdf documents accessible through your ILLiad account. Books and other physical materials are placed at the Circulation/Reserve desk in Burke Library or can be delivered to offices on campus (faculty/staff only). You will be notified by email when an article has been posted to your account, or a book is ready for pick-up.
Checking Status and Turnaround Time
Once the request has been ordered, it takes an average of one to two days to receive an article and four to eight days to receive a book. The length of time depends on several factors, including which libraries have the item you need and shipping methods used by the lending library. ILL requests are processed in the order in which they are received. If a special 'rush' request is needed, you may contact an ILL staff member or a Research Librarian. You can check the status of your request through your ILLiad account. If you have questions, contact Interlibrary Loan Staff (315 859-4484 or email@example.com).
Special materials such as reference books, entire issues of periodicals, rare books, or recently published books may be difficult or impossible to borrow through Interlibrary Loan. Every effort will be made to obtain a copy of the requested material. If there is a problem in filling the request, you will be notified. Some borrowed materials may be restricted to "Library Use Only". If an item cannot be borrowed, the Library may be able to purchase it. Refer to our Recommend a Purchase page for more details.
Loan Period and Renewals
The loan period for physical items is set by the lending library. Articles are delivered electronically and do not need to be returned.
Renewals are granted at the discretion of the lending library. To request a renewal, go to your ILLiad account.
Because of the brief loan periods, Interlibrary Loan books are not generally available for use by students during Winter and Spring semester breaks. If an item is needed again after the break period, it can be requested in advance, to be available immediately upon the student's return in January or April. Interlibrary Loan materials can be requested for use during the Summer research session, if the student is resident on campus.
Returning Borrowed Materials
Books borrowed through Interlibrary Loan should be returned to the Circulation desk at Burke Library by the date indicated on the front of the book. It is important to return materials on time. Failure to do so may result in our library being blocked from borrowing materials; therefore patrons who repeatedly return materials late may have ILL privileges temporarily revoked.
Fines - Overdue, Recalled, Lost or Damaged Books
For overdue ILL books, students will be fined daily to a maximum of the replacement value of the book. If a book is lost or damaged, the lending library's fine must be paid by the student. The student will be billed by the College Business Office.
Hamilton is a part of ConnectNY, a consortium of independent academic institutions in New York State. One of the activities of ConnectNY is to share collections. You can search for ConnectNY resources as you would any library catalog, logging in with your last name and Hamilton Hill Card number. Materials requested through ConnectNY arrive in about a week, the same as those requested through regular Interlibrary Loan Services. For more information, please refer the ConnectNY FAQ page. (NOTE: Due to vendor configuration activities, ConnectNY will be unavailable from mid-February through mid-March 2018. During this time, please route all requests through ILLiad.)
Last updated: September 1, 2017
Margaret D’Aprix, Interlibrary Services Coordinator
Katrina Schell, Access Services Manager
Beth Bohstedt, Director, Library Access Services and Collection Strategies