Notices
In an effort to better communicate with the Hamilton College community of ongoing information security notices and alerts this Notices and Alerts page seeks provide information on cybersecurity activity targeted at the Hamilton Community and the broader higher education community. Awareness and education are the strongest defense to stop malicious activity and protect Hamilton's systems, data, and people. For any information security concerns contact infosec@hamilton.edu.
Email Use Policy - Forwarding Messages
By Jerry Tylutki
May 1, 2023
Tags Awareness email
Hamilton College's Email Use Policy does not allow for automated forwarding that moves email from a College managed email system to a non-College managed email system without formal exception from the appropriate Authorized Leader (as defined in the Email Use Policy).
Email Forwarding
Manually forwarding College email that contains information classified as High or above is only permissible for valid business purposes and when done using appropriate security measures.
Automation tools, protocols, or rules to enable auto-forwarding (POP, IMAP etc.), to move email from a College managed email system to a non-College managed email system is not permissible without a formal exception from the appropriate Authorized Leader.
Personal email accounts or servers set up to receive or transmit College related business messaging is not permissible without a formal exception from the appropriate Authorized Leader.
It is against policy to forward emails to an external email provider because doing so increases the risk of data breaches and compromises the security of sensitive information. By forwarding emails to external email providers, you may inadvertently share confidential data with unauthorized individuals and increase the likelihood of data theft or loss. Additionally, external email providers may have weaker security measures in place than the organization's internal email system, leaving the data vulnerable to hacking or other malicious activities. It is essential for employees to abide by the organization's policy and refrain from forwarding emails to external email providers to ensure the safety and security of sensitive information.
Contact
Jerry Tylutki
Information Security Officer
