Information for Faculty

Here are links and tips for best using our online tools during the academic year. Please contact us at any time if you have questions or feedback


WebAdvisor is the tool faculty use to access course rosters and submit final grades. Faculty with advisees will be able to access all of their advisee records and can clear advisees to register for courses. WebAdvisor uses your Hamilton email name and password. You can also add the WebAdvisor channel in My Hamilton to make navigation easier. If you need assistance using WebAdvisor, please contact the office for a demo.



Academic Planning is the upgraded tool to replace WebAdvisor.  Both tools are currently available, but WebAdvisor will be phased out by the end of 2020.  Academic Planning provides enhanced advising tools for faculty, and allows advisor to see the same details as their advisees.  You can Login using the links in WebAdvisor, My Hamilton, or this link.

In addition, faculty can waive prerequisites or give permission for signature only courses from the Academic Planning rosters using the Permissions Tab.  (See the How to Use Permissions document).

Class List

Current and past class lists are available in WebAdvisor. We do not provide printed rosters. Rosters are updated as soon as registration activity occurs. Rosters can be customized to include waitlisted students. You can Email an individual student, or the entire class directly from the roster page. There is also a Photo Roster available for each class. (Please note: Blackboard listings are NOT the official class or grade roster).

Add/Drop Deadline

Students must have the signature of the course instructor and their faculty advisor in order to add or drop courses. Add/Drop is done through a paper course change form. It is the Student's responsibility to turn the completed form into the Registrar's Office before the deadline. During the add period, faculty must keep track of class size, since many students do not turn the add slips in right away. Faculty may add as many students as they wish, or if the course has reached capacity, tell students that the course is closed.

Fall 2019

Add Deadline - Friday, September 6, 2 p.m.
Drop Deadline - Wednesday, October 16, 3 p.m.

Drop for Not Attending

Faculty MAY choose to drop any student who is registered, but who does not attend any class meetings during the 1st full week of classes. Students can be dropped on WebAdvisor by checking the box in the Flag for Non-Attendance column on the Photo Roster page. Please do NOT drop students who are on the waitlist. See the Policy on Attendance in the College Catalogue.

Classroom Assignments

All courses are assigned rooms based on course size, type and location. Room changes are difficult to make, especially for large classes. If your classroom is too small, please call or email Phylicia Cronin in the Registrar's Office (pcronin@hamilton.edu, 315-859-4638) for assistance. To schedule rooms for other meetings or discussions, please use the Events Calendar to find and request spaces.

Final Grade Policy

Final Grades are submitted online through WebAdvisor. Grades are due 72 hours after the Final Exam for each course. (See How to Use WebAdvisor or Student Planning Grading). In the Spring, grades for Seniors MUST be submitted by NOON on the Wednesday after Finals. Please plan for grading time in advance. No final grades will be distributed to any students until all grades are in and processed. If you will be leaving Clinton at the end of the term, be sure all your grades are turned in before you leave.

Final Exams

The Spring 2020 Final Exam Schedule is available online. The Exam schedule is set based on the course meeting time. Exams meet in the same classroom as the regularly scheduled class. Exams may NOT be changed from their scheduled time. Students who request alternate seating must be accommodated only if they have a true conflict with another OFFICIALLY scheduled exam or if they are scheduled for 3 exams in a single day. They may request that one exam be given at an alternate time.

Academic Calendar

Hamilton's academic calendar has two 15-week semesters (including the final exam week). Classes are held on National Holidays during the academic year, unless the holiday falls during a scheduled break. Some office may be closed on Labor Day, but classes will be in session. For the 2019-20 year, the Registrar's Office will be open on Labor Day.

Scheduling Information and Instructions for Department Chairs

FACULTY RECOMMENDATIONS AND ferPA (Family Educational Rights and Privacy Act)

FERPA provides students with the right to control who has access to their educational records. Employees of Hamilton College who have the needs to access student records may do so, but they may not share that information with others without the written permission of the student.  When writing recommendations for students, faculty should be aware of the restrictions under FERPA.  See the FERPA page for more information.

Key Dates
Important Deadlines

Key Dates

Feb. 28: last day to exercise credit/no credit option
Feb. 28: last day to drop a course
Mar. 6: last day to declare leave of absence for fall 2020
May 11: classes end
May 13-17: final exams

Contact Information

Registrar's Office

Elihu Root House
198 College Hill Road
Clinton, NY 13323

Mon.-Fri.: 8:30 a.m.-4:30 p.m.
315-859-4637 315-859-4632 regofc@hamilton.edu
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