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Information for Faculty

Here are links and tips for best using our online tools during the academic year. Please contact us at any time if you have questions or feedback


Academic Planning is the upgraded tool to replace WebAdvisor.  Both tools are currently available, but WebAdvisor will be phased out by the end of 2021.  Academic Planning provides enhanced advising tools for faculty, and allows advisor to see the same details as their advisees.  You can Login using the links in WebAdvisor, My Hamilton, or this link.

In addition, faculty can waive prerequisites or give permission for signature only courses from the Academic Planning rosters using the Permissions Tab.  (See the How to Use Permissions document).



WebAdvisor is the tool faculty use to access information about students and their courses. Faculty with advisees can clear advisees to register for courses. WebAdvisor uses your Hamilton email name and password. You can also add the WebAdvisor channel in My Hamilton to make navigation easier. If you need assistance using WebAdvisor, please contact the office for a demo.

Class List

Current and past class lists are available in Academic Planning. We do not provide printed rosters. Rosters are updated as soon as registration activity occurs. Rosters can be customized to include waitlisted students. You can Email an individual student, or the entire class directly from the roster page. There is also a Photo Roster available for each class on WebAdvisor. (Please note: Blackboard listings are NOT the official class or grade roster).

Add/Drop Deadline

Students must have the signature/electronic approval of the course instructor and their faculty advisor in order to add or drop courses. Add/Drop is done through an online process. It is the Student's responsibility to submit the form and follow up on completion before the deadline. During the add period, faculty should keep track of class size, since students are not added or dropped until the form is completed by all parties. Faculty may add as many students as they wish, or if the course has reached capacity, tell students that the course is closed.

Fall 2021

Add Deadline - Friday, September 3, 2 p.m.
Drop Deadline - Wednesday, October 6, 3 p.m.

Drop for Not Attending

Faculty MAY choose to drop any student who is registered, but who does not attend any class meetings during the 1st full week of classes. Students can be dropped on WebAdvisor by checking the box in the Flag for Non-Attendance column on the Photo Roster page. Please do NOT drop students who are on the waitlist. See the Policy on Attendance in the College Catalogue.

Classroom Assignments

All courses are assigned rooms based on course size, type and location. Room changes are difficult to make, especially for large classes. If your classroom is too small or you would like to see about changing rooms, please submit a Classroom Change Request. To schedule rooms for other meetings or discussions, please use the Events Calendar to find and request spaces.

Final Grade Policy

Final Grades are submitted online through WebAdvisor. Grades are due 72 hours after the Final Exam for each course. (See How to Use WebAdvisor or Student Planning Grading). In the Spring 2022, grades for Seniors MUST be submitted by NOON on the Thursday after Finals. Please plan for grading time in advance. No final grades will be distributed to any students until all grades are in and processed. If you will be leaving Clinton at the end of the term, be sure all your grades are turned in before you leave.

Final Exams

The Fall 2021 Final Exam Schedule is available online. The Exam schedule is set based on the course meeting time. Exams meet in the same classroom as the regularly scheduled class. Exams may NOT be changed from their scheduled time. Students who request alternate seating must be accommodated only if they have a true conflict with another OFFICIALLY scheduled exam or if they are scheduled for 3 exams in a single day. They may request that one exam be given at an alternate time.

Academic Calendar

Hamilton's academic calendar has two 15-week semesters (including the final exam week). Classes are held on National Holidays during the academic year, unless the holiday falls during a scheduled break. Some office may be closed on Labor Day, but classes will be in session. For the 2021-22 year, the Registrar's Office will be closed on Labor Day.

Scheduling Information and Instructions for Department Chairs

FACULTY RECOMMENDATIONS AND ferPA (Family Educational Rights and Privacy Act)

FERPA provides students with the right to control who has access to their educational records. Employees of Hamilton College who have the needs to access student records may do so, but they may not share that information with others without the written permission of the student.  When writing recommendations for students, faculty should be aware of the restrictions under FERPA.  See the FERPA page for more information.

Curriculum and Catalog Management

Department Chair or Program Directors submit course or program changes to  CAP
User Documentation
New Course or Changed Course Form Documentation


Important Deadlines

Key Dates

Aug. 26: Fall semester classes begin

Sept. 3: Last day to add a course, 2 p.m.

Sept. 29: Academic warnings due

Oct. 6: Last day to exercise credit/no credit option or drop a course without penalty, 3 p.m.

Oct. 13: Last day to declare an academic leave of absence to study off campus for Spring 2022 semester

Dec. 10: Fall semester classes end

Dec. 13-17: Final exams

Contact Information

Registrar's Office

Elihu Root House
198 College Hill Road
Clinton, NY 13323

Mon.-Fri.: 8:30 a.m.-4:30 p.m.
315-859-4637 315-859-4632 regofc@hamilton.edu
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