Completed forms must be returned to Human Resources by Friday, November 17 (or sooner, if possible). Open enrollment meetings will take place Friday, November 10, at 9:30 a.m., 11 a.m., and 1:30 p.m. in the Sadove Student Center Conference Room (112).
Completed enrollment forms (see links at the bottom of this page) must be returned to Human Resources by Friday, November 17 (or sooner, if possible). If you have any questions related to open enrollment or benefit coverages, or need assistance completing the forms, please contact Samantha Campione, ext. 4042 or Luann Zaleski, ext. 4689.
Open enrollment meetings are scheduled for Friday, November 10, at 9:30 a.m., 11 a.m., and 1:30 p.m. in the Sadove Student Center Conference Room (112). The focus of the meetings will be a general review of the College’s benefits plans with emphasis on the new Employee Assistance Program (EAP) with BRiDGES and New York State's new Paid Family Leave program.
Changing Your Benefits
Once made, your choices to receive benefits under the Hamilton College medical, dental, vision, and flexible spending account plans generally must remain in effect for the entire Plan Year (January 1 through December 31). However, under certain circumstances (referred to as “Status Events”), you may be able to change your selected benefits during the Plan Year if the change results in a change in eligibility and is requested within 30 days of the event. For a more detailed description of these events please refer to pages 2 and 3 of the Summary Plan Description for the Flexible Spending Plan. Please note the same “Status Events” apply to your adult children under age 26 whose coverage is currently extended under National Health Care Reform.
If you and/or a family member(s) have experienced a change in circumstances that may be categorized as a “status event”, please contact Human Resources promptly. Human Resources will provide forms for completion and assist with any questions you have.
Forms must be submitted in a timely manner (in most cases, within 30 days of the event) or the change will not be allowed until the next open enrollment date.
Enrollments for Children
In compliance with Health Care Reform legislation, medical coverage for children is now available until a child reaches the age of 26. The child does not have to be a full-time student, does not have to be a tax dependent of the employee, can be unmarried or married (spouse or children of that child are not eligible) and does not have to accept an offer of their own employer-based coverage. The same employee contribution structure applies as applies for other dependents. At age 26, an adult child may continue their coverage at 102% of full cost under the terms of COBRA for up to three years.
Please note that eligibility for dependent children under the dental and vision plans is different than the medical plan. A child may be covered up to age 19 or to age 23 if enrolled as a full-time student. A child losing dental and/or vision coverage may request continuation of coverage under the terms of COBRA. Changes in eligibility due to age and/or student status must be reported to Human Resources promptly. Additionally, you must respond annually to Guardian's "Dependent's Eligibility Certification Form" for students age 19 and older.