Processes During Reduced Operations
Accounts Payable Accounts
Payable checks will continue to be processed once a week and procedures and deadlines for check requests and invoices remain as normal. During the reduced operations timeframe, we will also be accepting electronic submissions. Please contact Amanda Gleasman directly for more details.
Direct deposits will be made available by Friday of each week and checks will be mailed no later than Friday. There will be no check pick up in the Business Office while Hamilton is under reduced operations.
Payroll processing will continue according to posted payroll schedules. Direct deposits will be available on payday; paychecks will also be mailed out to the home address by payday. We are strongly encouraging staff and students to sign up for direct deposit. Anyone interested can email Jarren Waterman and request to have a secure authorization form sent through DocuSign.
Please remember that hours will still need to be entered and approved in WebAdvisor for non-exempt, hourly employees to be paid each Friday. All hours need to be submitted and approved by the scheduled deadlines listed on the weekly payroll schedule.
All Key2Purchase and Wright Express credit card policies and procedures will remain as usual. If you have any questions or concerns during reduced operations please feel free to contact Roxann Jeffers.
Wright Express cardholders may submit their approved statements via email if they are unable to utilize campus mail. Please coordinate with Roxann Jeffers if you would like to submit via email.
The Business Office strives to provide the best possible service to support the College’s overall mission in a manner that is as efficient and cost effective as possible. It is the responsibility of this office to ensure the College’s assets are adequately safeguarded and spent for the purpose of the College and in accordance with College policy and governing regulations.
The Business Office provides accurate and timely financial reporting to both internal and external parties and strives to use technology that allows for continual improvements in services and efficiencies. All those engaged with the Business Office are treated with courtesy and respect. Cooperation and teamwork within the office and campus community are imperative.
Check Cashing – The Hamilton Bookstore will cash checks issued by Hamilton College to a student or employee. You will need to present a form of ID.