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Account Management - Scheduled Deactivations and Deletions


The Account Management Tool uses Lucee scheduled jobs to perform periodic processing like automated account reminders, deactivations, and deletions.

Deactivation Reminders

  • Runs daily at 12:05 AM
  • Obtains all accounts with a “deactivateEmailDate” or “deactivateNetworkDate” 30, 7, or 1 day away from deactivation and generates a notification email to the account.

Email Deactivations

  • Runs daily at 4:50 PM
  • Obtains all accounts with a “deactivateEmailDate” matching the current day. 
    • Generates “nomail” command to Listserv for each account
    • Sends “suspend” command to Google using API for each account.
    • Updates AMT record for each account.
    • Sends notification to system administrators with subject “Acct Mgt: EMAIL Account Deactivations mm/dd/yyyy”.

Network Deactivations

  • Runs daily at 4:45 PM
  • Obtains all accounts with a “deactivateNetworkDate” matching the current day.
    • Generates a CSV file which is then passed into the auto-ADdisable.ps1 script for automated account deactivation. Notifies Network Services and Central Information Systems.
    • Sends additional “Deactivate Colleague Account” email to CIS.
    • Updates AMT record
    • Disables ReAct account.
    • Creates “staging” account for students transitioning to Alumni (for eligible accounts) and related OpenLDAP alumni accounts. Updates Colleague alumnus “webid” (username) using UniObjects call as well as mhn_person record. Removes student related AMT group memberships. Adds Alumni group membership.
    • Sends notfication to system administrators with subject “Acct Mgt: NETWORK Account Deactivations mm/dd/yyyy”.

Email Deletions

  • Runs daily at 12:35 AM.
  • Obtains all accounts with a “deleteEmailDate” matching the current day. 
    • Sends “delete” command to Listserv
    • Sends “DELETE” command to Google.
    • Updates AMT record.
    • Notifies system administrators with subject “Acct Mgt: EMAIL Account Deletions mm/dd/yyyy”.

Network Deletions

  • Runs daily at 12:30 AM
  • Obtains all accounts with a “deleteNetworkDate” matching the current day. 
    • Builds CSV and passes file into auto-ADdelete.ps1 for automated network account deletion. Notifies NS and CIS with subject “Acct Mgt: Powershell Active Directory Account Deletions”.
    • Deletes any OpenLDAP accounts that aren't new graduates or retirees.
    • Updates AMT record.
    • Runs ReAct “delete” command.
    • Notifies system administrators with subject “Acct Mgt: NETWORK Account Deletions mm/dd/yyyy”.

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Last updated: June 29, 2018

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