Account Management - Scheduled Deactivations and Deletions

The Account Management Tool uses Lucee scheduled jobs to perform periodic processing like automated account reminders, deactivations, and deletions.

Deactivation Reminders

• Runs daily at 12:05 AM
• Obtains all accounts with a “deactivateEmailDate” or “deactivateNetworkDate” 30, 7, or 1 day away from deactivation and generates a notification email to the account.

Email Deactivations

• Runs daily at 4:50 PM
• Obtains all accounts with a “deactivateEmailDate” matching the current day. 
  • Generates “nomail” command to Listserv for each account
  • Sends “suspend” command to Google using API for each account.
  • Updates AMT record for each account.
  • Sends notification to system administrators with subject “Acct Mgt: EMAIL Account Deactivations mm/dd/yyyy”.

Network Deactivations

• Runs daily at 4:45 PM
• Obtains all accounts with a “deactivateNetworkDate” matching the current day.
  • Generates a CSV file which is then passed into the auto-ADdisable.ps1 script for automated account deactivation. Notifies Network Services and Central Information Systems.
  • Sends additional “Deactivate Colleague Account” email to CIS.
  • Updates AMT record
  • Disables ReAct account.
  • Creates “staging” account for students transitioning to Alumni (for eligible accounts) and related OpenLDAP alumni accounts. Updates Colleague alumnus “webid” (username) using UniObjects call as well as mhn_person record. Removes student related AMT group memberships. Adds Alumni group membership.
  • Sends notfication to system administrators with subject “Acct Mgt: NETWORK Account Deactivations mm/dd/yyyy”.

Email Deletions

• Runs daily at 12:35 AM.
• Obtains all accounts with a “deleteEmailDate” matching the current day. 
  • Sends “delete” command to Listserv
  • Sends “DELETE” command to Google.
  • Updates AMT record.
  • Notifies system administrators with subject “Acct Mgt: EMAIL Account Deletions mm/dd/yyyy”.

Network Deletions

• Runs daily at 12:30 AM
• Obtains all accounts with a “deleteNetworkDate” matching the current day. 
  • Builds CSV and passes file into auto-ADdelete.ps1 for automated network account deletion. Notifies NS and CIS with subject “Acct Mgt: Powershell Active Directory Account Deletions”.
  • Deletes any OpenLDAP accounts that aren't new graduates or retirees.
  • Updates AMT record.
  • Runs ReAct “delete” command.
  • Notifies system administrators with subject “Acct Mgt: NETWORK Account Deletions mm/dd/yyyy”.